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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>OACRAOians,<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>UCO has been using Hyland’s OnBase product (after a long search for the “right” enterprise content management system) since January, and although we just recently went live with document imaging and retrieval, those on the user end have seemed pretty happy with it (not that we haven’t had our share of bumps and bruises!) The scanning/retrieval is only part of the product as we will develop several workflow processes (i.e. admissions processing & grade changes). In addition to our division of Enrollment Management (with focus given to the Admissions, Registrar, and Financial Aid areas), our Purchasing and Employee Relations departments will also be using it—well, and eventually, the whole campus. We’ve got high hopes for how this system will not only prevent paper-shuffling in favor of a more digital work environment but also improve our overall processes, especially through the workflow features and transcript template creation.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Prior to OnBase, we used Singularity (all of those documents as well as our older files stored on Imagio were converted/moved over to OnBase as well). We’re still working on scanning & indexing of our older admission packets, and our imaging team completed 450,000 documents this past year. <o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><span style='color:#1F497D'>Adam Johnson, Associate Vice President/Registrar<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Enrollment Management<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>University of Central Oklahoma<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>100 N. University Drive<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Edmond, Ok 73034<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>(405) 974-2385<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>(405) 974-3930 (fax)<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><a href="http://www.uco.edu/"><span style='color:blue'>Click here to visit UCO's website</span></a><o:p></o:p></span></p><p class=MsoNormal><b><i><span style='font-family:Gautami;color:#1F497D'>Live Central!<o:p></o:p></span></i></b></p></div><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Gowdy, Barbara<br><b>Sent:</b> Thursday, February 16, 2012 1:55 PM<br><b>To:</b> 'Kristie Luke'; Oacrao-l@lists.onenet.net<br><b>Subject:</b> Re: [Oacrao-l] Imaging Systems - Paperless Offices<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Hi Kristie,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>At OCCC we have been scanning our active student files since 1995. I don’t know if any of us are completely “paperless”, but we do scan, index, and archive all student records. We also use an optical character recognition (OCR) technology that imports text from the hard-copy transcript into our student information system; this eliminates the need for data entry for a large percentage of the transcripts we receive. We have been using OCR since 2004. The company we purchased from is Hyland, which was formerly Business Imaging Systems. We scan almost 200,000 images a year into the system.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Let me know if need additional information.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'>Alan<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:12.0pt;color:#244061'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:12.0pt;color:#C00000'>Alan Stringfellow, M.ED. </span></b><span style='color:gray'>| Oklahoma City Community College | Registrar |<o:p></o:p></span></p><p class=MsoNormal><span style='color:gray'>7777 S. May Avenue | Oklahoma City, OK 73159 | p: 405.682.7522 | f: 405.688.3902 |<o:p></o:p></span></p><p class=MsoNormal><span style='color:gray'>e: <a href="mailto:astringfellow@occc.edu">astringfellow@occc.edu</a><o:p></o:p></span></p><p class=MsoNormal><span style='color:gray'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Kristie Luke<br><b>Sent:</b> Thursday, February 16, 2012 12:56 PM<br><b>To:</b> Oacrao-l@lists.onenet.net<br><b>Subject:</b> [Oacrao-l] Imaging Systems - Paperless Offices<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Hello All!<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>How many schools are using a “paperless” system in the Admissions/Registrar’s Office with no physical (paper) student files? If so, what system/vendor are you using? <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thanks,<o:p></o:p></p><p class=MsoNormal>Kristie<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:13.5pt;font-family:Clearface;color:#1F497D'>Kristie Luke</span></b><b><span style='font-size:13.5pt;color:#1F497D'><br></span></b><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Assoc. Dean for Admissions & Records/Registrar<br>Southeastern Oklahoma State University<br>1405 N 4th, PMB 4225 – Durant, OK 74701<br>Phone: 580-745-2165 Fax: 580-745-7502<br><a href="mailto:kluke@SE.edu">kluke@SE.edu</a></span><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:blue'> <a href="http://www.se.edu/">www.SE.edu</a> </span><span style='font-size:8.0pt;font-family:"Arial","sans-serif";color:#1F497D'> <o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div><br clear=all> <B>**Bronze+Blue=Green**</B> The University of Central Oklahoma is Bronze, Blue, and Green! Please print this e-mail only if absolutely necessary! <BR><BR><B>**CONFIDENTIALITY**</B> -This e-mail (including any attachments) may contain confidential, proprietary and privileged information. Any unauthorized disclosure or use of this information is prohibited.
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