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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>At Oklahoma State Center for Health Sciences, our admissions department collects the required health and immunization records, but forwards it on to our medical records department at our Clinic. I believe that HIPPA dictates that none of this information can be housed in the academic file. We have blue envelopes that designate that medical information is inside.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>-Amanda<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><p class=MsoNormal><b><span style='font-family:"Garamond","serif";color:#F9460B'>Amanda Sumner</span></b><span style='font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-family:"Garamond","serif";color:#F9460B'>Registrar</span></b><span style='font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-family:"Garamond","serif";color:#F9460B'>(918)561-8459</span></b><span style='font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-family:"Garamond","serif";color:#F9460B'>(918)561-8243 (fax)</span></b><span style='font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:14.0pt;font-family:"Garamond","serif";color:#F9460B'>Please visit our website at:</span></b><b><span style='font-size:14.0pt;font-family:"Garamond","serif";color:#F9460B'><o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>http://www.healthsciences.okstate.edu/student/registrar/index.cfm</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:16.0pt;font-family:"Garamond","serif";color:#F9460B'>Go Pokes!!!</span></b><b><span style='font-size:16.0pt;font-family:"Garamond","serif";color:#F9460B'><o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:14.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Fullerton, Kirsten<br><b>Sent:</b> Monday, April 30, 2012 11:14 AM<br><b>To:</b> Stringfellow, Alan; oacrao-l@lists.onenet.net<br><b>Subject:</b> Re: [Oacrao-l] High School Transcripts and HIPAA<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Hi Alan,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>We get this with a lot of our international students. I simply forward this information directly to our health center for their records, rather than scanning this documentation within in our admission records.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Kirsten <o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#E36C0A'>______________________________________________<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#E36C0A'>Kirsten Fullerton<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Coordinator of International Undergraduate Admission<o:p></o:p></span></p><p class=MsoNormal><i><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'><o:p> </o:p></span></i></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#E36C0A'>Oklahoma State University<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>International Students & Scholars <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>001 Classroom Building<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Stillwater, OK 74078<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Phone: 405-744-5459<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Fax: 405-744-5405<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>email: <a href="mailto:admissions-iss@okstate.edu">admissions-iss@okstate.edu</a> <o:p></o:p></span></p><p class=MsoNormal><a href="osu.okstate.edu" target="_blank"><span style='font-size:13.5pt;font-family:"Times","serif";text-decoration:none'><img border=0 width=89 height=58 id="Picture_x0020_6" src="cid:image001.png@01CD26D3.C2E624F0" alt="Description: Description: cid:image001.png@01CCD789.C487B060"></span></a><a href="https://www.facebook.com/#!/pages/Oklahoma-State-University-International-Students-Scholars/94634547961" target="_blank"><span style='font-size:13.5pt;font-family:"Times","serif";text-decoration:none'><img border=0 width=30 height=29 id="Picture_x0020_7" src="cid:image002.png@01CD26D3.C2E624F0" alt="Description: Description: cid:image002.png@01CCD789.C487B060"></span></a><span style='font-size:10.5pt;font-family:"Times","serif";color:black'> </span><a href="https://twitter.com/#!/OSU_ISS" target="_blank"><span style='font-size:13.5pt;font-family:"Times","serif";text-decoration:none'><img border=0 width=28 height=29 id="Picture_x0020_8" src="cid:image003.png@01CD26D3.C2E624F0" alt="Description: Description: cid:image003.png@01CCD789.C487B060"></span></a><span style='font-size:13.5pt;font-family:"Times","serif";color:black'> </span><a href="http://union.okstate.edu/iss/UndergradAdmission/InternationalUndergraduateApplication.htm" target="_blank"><span style='font-size:13.5pt;font-family:"Times","serif";text-decoration:none'><img border=0 width=71 height=30 id="Picture_x0020_9" src="cid:image004.png@01CD26D3.C2E624F0" alt="Description: Description: cid:image004.png@01CCD789.C487B060"></span></a><span style='font-size:13.5pt;font-family:"Times","serif";color:black'> <br></span><b><span style='font-size:10.5pt;font-family:"Arial","sans-serif";color:black'><img border=0 width=246 height=15 id="Picture_x0020_10" src="cid:image005.png@01CD26D3.C2E624F0" alt="Description: Description: http://admevents.okstate.edu/email/signature/ABO_sig.png"><o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#E36C0A'>______________________________________________<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>Stringfellow, Alan<br><b>Sent:</b> Monday, April 30, 2012 11:04 AM<br><b>To:</b> oacrao-l@lists.onenet.net<br><b>Subject:</b> [Oacrao-l] High School Transcripts and HIPAA<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'>More and more high schools are including a student's vaccination record with their high school transcripts. I am concerned that if I scan the document with that information I am then archiving "medical" records and, therefore, subject to HIPAA. Does anyone else have this concern?<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'>Thanks in advance for your input!<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'>Alan<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'><o:p> </o:p></span></p></div><div><div><p class=MsoNormal><b><span style='font-size:10.5pt;font-family:"Cambria","serif";color:#8E0C0B'>Alan Stringfellow M.ED.</span></b><b><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:#8E0C0B'> </span></b><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#797979'>| OCCC | Registrar |</span><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'><o:p></o:p></span></p></div><div><p class=MsoNormal><span class=apple-style-span><span style='font-size:10.0pt;font-family:"Cambria","serif";color:#797979'>7777 S. May Avenue | Oklahoma City, OK 73159 |</span></span><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Cambria","serif";color:#797979'>p: 405.682.7522 | f: 405.688.3902 |</span><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:navy'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Cambria","serif";color:#797979'>e: <a href="mailto:astringfellow@occc.edu">astringfellow@occc.edu</a></span><span style='font-size:10.5pt;font-family:"Cambria","serif";color:navy'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.5pt;font-family:"Calibri","sans-serif";color:black'><img border=0 width=98 height=30 id="_x0000_i1025" src="cid:image006.jpg@01CD26D3.C2E624F0"><o:p></o:p></span></p></div></div></div></div></div></body></html>