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</v:background></xml><![endif]--><div class=WordSection1><p class=MsoNormal>Hoping to hire an Assistant Registrar before the end of summer. Please pass this on to anyone you think might be interested. Thank you.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Kay Stith<o:p></o:p></p><p class=MsoNormal>Registrar<o:p></o:p></p><p class=MsoNormal>St. Gregory’s University<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><div align=center><table class=MsoNormalTable border=1 cellspacing=0 cellpadding=0 width="72%" style='width:72.0%;border:outset black 1.5pt'><tr><td width="100%" style='width:100.0%;border:inset black 1.0pt;padding:3.75pt 3.75pt 3.75pt 3.75pt'><p class=MsoNormal><b><span style='font-family:"Times New Roman","serif";color:windowtext'>ST. GREGORY’S UNIVERSITY<o:p></o:p></span></b></p><p class=MsoNormal><b><span style='font-family:"Times New Roman","serif";color:windowtext'>MAJOR FUNCTION:</span></b><span style='font-family:"Times New Roman","serif";color:windowtext'> <br><br>Assists Registrar including helping maintain a thorough and permanent set of academic records and insuring privacy and confidentiality of records according to the Family Educational Rights and Privacy Act; helps maintain student records to meet federal and state compliance requirements; provides general office support including data entry, typing, file and document management, receptionist responsibilities, mail distribution and ordering supplies; assists students and faculty; performs other duties as assigned including supervision. This is a full time position with a start date for August 1, 2012.<o:p></o:p></span></p></td></tr><tr><td width="100%" style='width:100.0%;border:inset black 1.0pt;padding:3.75pt 3.75pt 3.75pt 3.75pt'><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='font-family:"Times New Roman","serif";color:windowtext'>SPECIFIC DUTIES:</span></b><span style='font-family:"Times New Roman","serif";color:windowtext'> <o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Times New Roman","serif";color:windowtext'>Title: Assistant Registrar<o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Times New Roman","serif";color:windowtext'> <o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Times New Roman","serif";color:windowtext'>Job Summary<br> <o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Times New Roman","serif";color:windowtext'>Assists Registrar including helping maintain a thorough and permanent set of academic records and insuring privacy and confidentiality of records according to the Family Educational Rights and Privacy Act; helps maintain student records to meet federal and state compliance requirements; provides general office support including data entry, typing, file and document management, receptionist responsibilities, mail distribution and ordering supplies; assists students and faculty; performs other duties as assigned including supervision.<o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Times New Roman","serif";color:windowtext'> <o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Times New Roman","serif";color:windowtext'>The Assistant Registrar helps with essential Registrar job functions such as:<o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Prepares and submits information required by the Oklahoma State Regents for Higher Education, National Student Loan Clearinghouse, and IPEDS;</span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Receives grades from instructors and issue grade reports to students, parents, and advisors at mid-term and at the end of the semester; </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Certifies Veterans as required by the Veterans Administration and Vocational Rehabilitation Administration;</span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Certifies monthly enrollment and bi-yearly graduation completions for the National Student Loan Clearinghouse; </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Prepares reports and analyzes data as needed e.g. students’ grade point averages on which suspension/probation, honors, graduation eligibility, etc. are determined; </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Plans and directs procedures for registration of students including some advising; </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Coordinates Commencement Exercises (to include ordering of diplomas, cap and gowns);</span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Publish semester class schedule, academic calendars, and examination schedules as approved by the Provost; </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Records transfer credits;</span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Maintains academic records e.g. semester syllabi;</span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Coordinates inter-office procedures with Academic Deans, Business Office, Enrollment, Financial Aid, Public Relations, Alumni, Dean of Students, and others; </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Supervises, trains, and evaluates Registrar Office personnel; </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Attends conferences and workshops to maintain knowledge of state and other requirements; </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'>Maintains Policy & Procedures Manual with current data.</span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Arial","sans-serif";color:windowtext'> </span></b><b><span style='font-family:"Times New Roman","serif";color:windowtext'> <o:p></o:p></span></b></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Times New Roman","serif";color:windowtext'>Academic requirements</span></b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Arial","sans-serif";color:windowtext'>Master’s degree minimum; experience preferred.<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-family:"Times New Roman","serif";color:windowtext'>Skill requirements</span></b><span style='font-family:"Times New Roman","serif";color:windowtext'><o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Arial","sans-serif";color:windowtext'>Excellent writing, speaking and interpersonal relationship skills; excellent organizing skills; excellent skill in statistics and data base management; able to maintain composure in stressful situations while maintaining attention to details and accuracy; able to meet deadlines; able to adapt to changing conditions; able to manage others. <o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Arial","sans-serif";color:windowtext'>Institutional Fit: The candidate should be able to accommodate change and growth at the University and should value the education of diverse populations. SGU is committed to excellence in teaching and academic personal must maintain the highest standards of ethical and professional conduct. Candidates must be supportive of and willing to contribute ot the Catholic and Benedictine identity and mission of the University.<o:p></o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-family:"Calibri","sans-serif";color:windowtext'>Interested applicants should submit their cover letter, resume, three letters of recommendation, and transcripts to <a href="mailto:hr@stgregorys.edu">hr@stgregorys.edu</a>. This is a full-time position to begin on or after August 1, 2012. EOE</span><span style='font-family:"Arial","sans-serif";color:windowtext'><o:p></o:p></span></p></td></tr></table></div><p class=MsoNormal><o:p> </o:p></p></div></body></html>