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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='color:#1F497D'>University of Tulsa responses in </span><span style='color:red'>RED:<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net] <b>On Behalf Of </b>David Barron<br><b>Sent:</b> Wednesday, July 18, 2012 10:24 AM<br><b>To:</b> oacrao-l@lists.onenet.net<br><b>Subject:</b> [Oacrao-l] Imaging Systems<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I would like to take a quick survey of my colleagues regarding your document imaging systems.<o:p></o:p></p><p class=MsoNormal>We currently use ImageNow.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='mso-list:Ignore'>1)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>Do you utilize a document imaging system?<span style='color:#1F497D'> </span><span style='color:red'>Yes!</span><o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='mso-list:Ignore'>2)<span style='font:7.0pt "Times New Roman"'> </span></span><![endif]>What system do you use?<span style='color:#1F497D'> </span><span style='color:red'>ImageNow</span><o:p></o:p></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='color:red'><span style='mso-list:Ignore'>3)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>How many scanning stations do you utilize?<span style='color:#1F497D'> </span><span style='color:red'>We have two although are quickly hitting that stage of one being enough. We scanned everything we had that had not been microfilmed previously, so roughly 5 years-worth of documents plus everything that comes into our office daily.<o:p></o:p></span></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='color:red'><span style='mso-list:Ignore'>4)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Do you scan all documents received before processing or do you scan student files after processing?<span style='color:#1F497D'> </span><span style='color:red'>Both. Hard copy received in our office are processed and then scanned. Other offices on campus are able to scan and send to our queue and so we work those documents after they have been scanned.<o:p></o:p></span></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='color:red'><span style='mso-list:Ignore'>5)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>How many staff do you employee to facilitate the document scanning process?<span style='color:#1F497D'> </span><span style='color:red'>Three people in the office scan, although none of them full-time. They scan what they work on. I have workstudies scan my documents for me and I link them to the student’s file.<o:p></o:p></span></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='color:red'><span style='mso-list:Ignore'>6)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Does your current system function well for your needs<span style='color:#1F497D'> – </span><span style='color:red'>this is our second system and it is so superior to the first. I love this system and there is not a need that we have that cannot be dealt with.<o:p></o:p></span></p><p class=MsoListParagraph><span style='color:red'><o:p> </o:p></span></p><p class=MsoListParagraph style='text-indent:-.25in;mso-list:l0 level1 lfo2'><![if !supportLists]><span style='color:red'><span style='mso-list:Ignore'>7)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]>Do others outside Enrollment Management utilize the same scanning system?<span style='color:#1F497D'> </span><span style='color:red'>Yes – all three admission offices (UG, GR and LAW), all collegiate advising offices, our business office, financial aid office and housing office.<o:p></o:p></span></p><p class=MsoListParagraph><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thanks for your responses. I will share the result with anyone interested. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='color:#1F497D'>Thanks and have a great day,<o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:14.0pt;color:#1F497D'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-size:14.0pt;color:#1F497D'>David Barron<o:p></o:p></span></b></p><p class=MsoNormal><span style='color:#1F497D'>Executive Director of Enrollment Management<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Rogers State University<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>1701 W. Will Rogers Blvd.<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Claremore, OK 74107-3252<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>918.343.7852<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'>Fax: 918.343.7598<o:p></o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='color:#1F497D'><img width=250 height=64 id="Picture_x0020_1" src="cid:image001.jpg@01CD64D1.D513CEC0" alt="Description: Description: http://www.rsu.edu/logos/images/rsu/RSU-horizontal-2C-250x64.jpg"><o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>