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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:Papyrus;color:black">Good morning, Adam. Our Student Service Group answers the main number for our financial aid office and serves as their front line. They are actually housed outside of the
financial aid office so it’s rare for someone to actually go into the financial aid office. The staff consists of a manager and three representatives. One of the representatives works in and handles calls for our bursars office. While the bulk of their
calls surround financial aid and student accounts they do address questions relating to other areas as well. They do not utilize student workers.<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:Papyrus;color:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:Papyrus;color:black">David<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:Papyrus;color:black"><o:p> </o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:Papyrus;color:black">In His Service,<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:20.0pt;font-family:"Freestyle Script";color:black">David H. Fulmer, III<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:Papyrus;color:black">David H. Fulmer, III<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:Papyrus;color:black">University Registrar and Instructor, Distance Learning Program<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:Papyrus;color:black">918.495.7480 (office) 918.495.6607 (fax)<o:p></o:p></span></b></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> oacrao-l-bounces@lists.onenet.net [mailto:oacrao-l-bounces@lists.onenet.net]
<b>On Behalf Of </b>Adam Johnson<br>
<b>Sent:</b> Monday, August 05, 2013 8:26 AM<br>
<b>To:</b> oacrao-l@lists.onenet.net<br>
<b>Subject:</b> [Oacrao-l] Call Centers for Enrollment Management?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Good morning!<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">If any of your institutions utilizes a call center (either internally or externally), would you mind briefly sharing a bit about that operation in terms of staff, function, and service expectations?<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">For example, our call center began to serve incoming financial aid questions. Now, there is a Director over that area (with additional duties), a Coordinator, 2 full-time Service Representatives to handle incoming calls, and multiple student
workers serving in the same role. The Service Reps & students are expected to try to resolve/answer questions that come in rather than to serve as a switchboard. They’ve been trained to answer a variety of questions concerning admissions, financial aid,
enrollment, records, tours, schedule advisement appointments, and other enrollment-management related functions. If they’re unable to answer them, they have a list of 2<sup>nd</sup> tier individuals of whom they can contact, obtain the answer, and then respond
back to the caller with the information. If unable to reach the next level person, they will notify that individual by email including who called, their contact information, followed by a brief description of the issue/question and notify the caller to expect
a returned email/call.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">We’re evaluating our processes for the call center, especially in terms of measuring and evaluating our service standards, and we hoped if any of you have a similar type of operations that you wouldn’t mind sharing. Thanks, and have a
happy Monday as we continue to speed toward the fall semester!<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond","serif"">Adam Johnson, Ed.D.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond","serif"">Associate Vice President/Registrar</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond","serif"">100 N. University Drive,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond","serif"">NUC 136D, Box 151</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond","serif"">Edmond, OK 73034</span><o:p></o:p></p>
<p class="MsoNormal"><a href="http://www.uco.edu/"><span style="font-size:12.0pt;font-family:"Garamond","serif"">www.uco.edu</span></a><span style="font-size:12.0pt;font-family:"Garamond","serif"">
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond","serif"">(405)974-2385</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond","serif"">(405)974-3930</span><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-family:"Franklin Gothic Heavy","sans-serif"">Go Bronchos!</span></i><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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