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<p class="MsoNormal">Hi Charlie,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Yes, we halt transcript processing beginning at close of business Wednesday after finals (just before we roll grades to history) through early Friday morning to avoid releasing transcripts with incomplete information for the new semester.
We do this by:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Transcript requests submitted via Parchment: We add a notice about the temporary service disruption to our Parchment storefront a few days before grades are due (see example below)
and temporarily disable ordering in Parchment (via a Parchment support ticket request).<o:p></o:p></li></ol>
<p class="MsoListParagraph"><span style="mso-ligatures:none"><img width="607" height="93" style="width:6.3229in;height:.9687in" id="Picture_x0020_4" src="cid:image001.png@01DAA6C9.C66C13E0"></span><o:p></o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Transcript requests submitted via Banner Self-Service: We don’t print transcripts from Banner on EOT Thursday and wait to print until Friday morning.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1">Walk-in transcript requests: We notify students about transcript availability via a broadcast email communication sent out during pre-finals week and post signs in our front-office
area. For the few students who come in asking for transcripts on EOT Thursday, we provide options to request transcripts online so they don’t have to make another trip to the office.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hope this helps!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Rita<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#FE5C00;mso-ligatures:none">RGP</span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Charlie Monnot <cmonnot@okcu.edu>
<br>
<b>Sent:</b> Wednesday, May 15, 2024 1:01 PM<br>
<b>To:</b> Peaster, Rita <rita.peaster@okstate.edu><br>
<b>Subject:</b> RE: [Oacrao-l] FW: Approximate date all grades are finalized to transcripts (due date)<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Quick question if you don’t mind. Do you hold the transcripts? How do you do that?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">Charles L Monnot/Registrar</span><span style="font-family:"Calibri",sans-serif;color:#1F497D;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">Oklahoma City University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">2501 N. Blackwelder<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">Oklahoma City, OK 73106<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">(405) 208-5295<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">(405) 208-6047 - Fax<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">1-800-633-7242 Ext:5295<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D"><a href="mailto:cmonnot@okcu.edu"><span style="font-family:"Times New Roman",serif;color:#0563C1">cmonnot@okcu.edu</span></a><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Oacrao-l <<a href="mailto:oacrao-l-bounces@lists.onenet.net">oacrao-l-bounces@lists.onenet.net</a>>
<b>On Behalf Of </b>Peaster, Rita<br>
<b>Sent:</b> Wednesday, May 15, 2024 12:56 PM<br>
<b>To:</b> 'oacrao-l@lists.onenet.net' <<a href="mailto:oacrao-l@lists.onenet.net">oacrao-l@lists.onenet.net</a>><br>
<b>Subject:</b> [Oacrao-l] FW: Approximate date all grades are finalized to transcripts (due date)<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" align="center" style="text-align:center;background:yellow"><span style="font-size:8.0pt;font-family:"Verdana",sans-serif;color:black;mso-ligatures:none">EXTERNAL SENDER: Use caution with links and attachments</span><span style="font-size:12.0pt;color:black;mso-ligatures:none">
</span><span style="font-size:12.0pt;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal">At OSU we close final grade submission at noon the Wednesday after final exams. We used to require them late on Tuesdays, and the switch to noon Wednesdays has made a positive impact on the final grade submission rate. For example, we just
closed grading less than an hour ago and had only <u>15</u> out of approximately 110,000 grades missing for the spring semester. We’ll finish our end-of-term processing tomorrow and release reports & transcripts with spring grades beginning Friday morning.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="mso-ligatures:none">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none">Rita<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><a href="https://go.okstate.edu/"><span style="color:#1F497D;mso-ligatures:none;text-decoration:none"><img border="0" width="180" height="80" style="width:1.875in;height:.8333in" id="Picture_x0020_1" src="cid:image002.png@01DAA6C7.EFA56E70"></span></a><span style="color:#1F497D;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#FE5C00;mso-ligatures:none">RITA GEARHART PEASTER</span></b><span style="font-size:10.0pt;color:#1F497D;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">UNIVERSITY REGISTRAR<o:p></o:p></span></b></p>
<p class="MsoNormal"><i><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">(she/her)<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:8.0pt;line-height:105%;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Office of the Registrar
</span><span style="font-size:8.0pt;line-height:105%;font-family:"Arial",sans-serif;color:#FE5C00;mso-ligatures:none">•</span><span style="font-size:8.0pt;line-height:105%;font-family:"Arial",sans-serif;color:#FA6400;mso-ligatures:none">
</span><span style="font-size:8.0pt;line-height:105%;font-family:"Arial",sans-serif;mso-ligatures:none">322/324 Student
<span style="color:black">Union</span></span><span style="font-size:12.0pt;line-height:105%;color:#1F497D;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:150%"><b><span lang="ES" style="font-size:8.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">O |</span></b><span lang="ES" style="font-size:8.0pt;line-height:150%;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">
405.744.5853</span><span lang="ES" style="font-size:8.0pt;line-height:150%;font-family:"Arial",sans-serif;color:#FE5C00;mso-ligatures:none">
</span><span lang="ES" style="font-size:8.0pt;line-height:150%;font-family:"Arial",sans-serif;color:#FF4B00;mso-ligatures:none">•
</span><span style="font-size:8.0pt;line-height:150%;font-family:"Arial",sans-serif;color:#FF4B00;mso-ligatures:none"><a href="mailto:rita.peaster@okstate.edu"><span lang="ES" style="color:#0563C1">rita.peaster@okstate.edu</span></a>
</span><span lang="ES" style="font-size:7.5pt;line-height:150%;font-family:"Arial",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="ES" style="mso-ligatures:none"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Oacrao-l <<a href="mailto:oacrao-l-bounces@lists.onenet.net">oacrao-l-bounces@lists.onenet.net</a>>
<b>On Behalf Of </b>Mehl, Ross B.<br>
<b>Sent:</b> Wednesday, May 15, 2024 10:49 AM<br>
<b>To:</b> <a href="mailto:oacrao-l@lists.onenet.net">oacrao-l@lists.onenet.net</a><br>
<b>Subject:</b> [Oacrao-l] Approximate date all grades are finalized to transcripts (due date)<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good morning to all! This inquiry is for those in the Enrollment Services/Records realm: regarding your incoming grades for a particular semester, what is the due date (or, approximate due date) for them to be submitted? Here at University
of Oklahoma, College of Professional and Continuing Studies, the due date is the Tuesday following the last day of finals (in this case, May 14, as finals ended on the 10<sup>th</sup>). Thanks so much!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none">Best Regards and pleased to serve you,</span><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none"> </span><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:#4472C4;mso-ligatures:none">Ross B. Mehl</span></i></b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:#4472C4;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none">Communications Coordinator and Webmaster</span></b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none">Oklahoma Association of Collegiate Registrars and Admissions Officers (OACRAO)<o:p></o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><img border="0" width="187" height="104" style="width:1.9479in;height:1.0833in" id="Picture_x0020_2" src="cid:image003.png@01DAA6C7.EFA56E70"></span><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Candara",sans-serif;color:black;mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none">OACRAO Website:
<a href="https://www.oacrao.org/"><span style="color:blue">https://www.oacrao.org/</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none">OACRAO Facebook:
<a href="https://www.facebook.com/OACRAO-179730768749232"><span style="color:blue">https://www.facebook.com/OACRAO-179730768749232</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none">OACRAO Instagram:
<a href="https://www.instagram.com/oacrao2022/"><span style="color:blue">https://www.instagram.com/oacrao2022/</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none">Physical University Address:</span></b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:red;mso-ligatures:none">University of Oklahoma, College of Professional and Continuing Studies</span></b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:red;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none">1610 Asp Avenue, Room 602<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none">Norman, OK 73072-6405</span><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none"> </span></b><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;color:black;mso-ligatures:none">405.325.1233</span></i><span style="font-size:14.0pt;font-family:"Goudy Old Style",serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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