<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Aptos;}
@font-face
{font-family:"Lucida Calligraphy";
panose-1:3 1 1 1 1 1 1 1 1 1;}
@font-face
{font-family:"Franklin Gothic Book";
panose-1:2 11 5 3 2 1 2 2 2 4;}
@font-face
{font-family:Consolas;
panose-1:2 11 6 9 2 2 4 3 2 4;}
@font-face
{font-family:Webdings;
panose-1:5 3 1 2 1 5 9 6 7 3;}
@font-face
{font-family:"Eras Medium ITC";
panose-1:2 11 6 2 3 5 4 2 8 4;}
@font-face
{font-family:Garamond;
panose-1:2 2 4 4 3 3 1 1 8 3;}
@font-face
{font-family:"Century Gothic";
panose-1:2 11 5 2 2 2 2 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#467886;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
font-size:11.0pt;
font-family:"Aptos",sans-serif;
mso-ligatures:standardcontextual;}
span.EmailStyle20
{mso-style-type:personal-reply;
font-family:"Aptos",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
mso-ligatures:none;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:309754551;
mso-list-type:hybrid;
mso-list-template-ids:-2137080768 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l0:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1
{mso-list-id:337542235;
mso-list-type:hybrid;
mso-list-template-ids:-2137080768 -1 -1 -1 -1 -1 -1 -1 -1 -1;}
@list l1:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l2
{mso-list-id:770321308;
mso-list-template-ids:1540023012;}
@list l2:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">Here is what we are doing at USAO.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Did you have a payment plan for students prior to the regulation announcement?
<span style="color:red">Yes</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Do you plan on developing a payment plan?
<span style="color:red">Already in place.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Will you release the transcript if the payment plan is not in good standing? <span style="color:red">Yes</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period?
<span style="color:red">No</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing?
<span style="color:red">No</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma?
<span style="color:red">Yes</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing?
<span style="color:red">Yes</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation?
<span style="color:red">We are no longer holding a transcript when there is a hold for an outstanding balance. We will continue to hold diplomas when there is a hold for an outstanding balance.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Are you changing billing processing in regard to the regulation?
<span style="color:red">Not that I’m aware of.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Are you changing admission or readmission policies in regard to the regulation? <span style="color:red">Not that I’m aware of.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">Are you changing reenrollment (continued enrollment) policies in regard to the regulation? <span style="color:red">No. We are continuing to block enrollment if there is a hold for
an outstanding balance.</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo3">What type of school do you represent:<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">Undergrad only, Undergrad and Grad, etc.:
<span style="color:red">UG</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">2 year, 2 year +, 4 year, 4 year +, etc.: <span style="color:red">4yr+</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">Private, Public:
<span style="color:red">Public</span><o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo3">Profit, Non-Profit:
<span style="color:red">Non-Profit</span><o:p></o:p></li></ol>
</ol>
<p class="MsoNormal">Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance? <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><b><i><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#275317;mso-ligatures:none">Forever Green & Gold</span></i></b><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#275317;mso-ligatures:none">,<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:14.0pt"><span style="font-size:14.0pt;font-family:"Lucida Calligraphy";mso-ligatures:none">Chelsea Phillips</span><span style="font-size:14.0pt;font-family:"Lucida Calligraphy";mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Franklin Gothic Book",sans-serif;mso-ligatures:none"><a href="https://usao.edu/directory/chelsea-phillips.html"><span style="color:windowtext">Registrar/Director of Enrollment & Records</span></a><br>
Troutt Hall 204<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Franklin Gothic Book",sans-serif;mso-ligatures:none"><a href="https://usao.edu/"><span style="color:windowtext">University of Science and Arts of Oklahoma</span></a><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Franklin Gothic Book",sans-serif;mso-ligatures:none">1727 W. Alabama Ave<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Franklin Gothic Book",sans-serif;mso-ligatures:none">Chickasha, OK 73018<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;color:#136B2A;mso-ligatures:none"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#385623;mso-ligatures:none">405-574-1205 (office)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#385623;mso-ligatures:none">405-574-1220 (fax)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#385623;mso-ligatures:none"><a href="mailto:cphillips@usao.edu"><span style="color:#385623">cphillips@usao.edu</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black;mso-ligatures:none"><img border="0" width="255" height="111" style="width:2.6562in;height:1.1562in" id="Picture_x0020_2" src="cid:image002.png@01DAE344.D46CC3B0"></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<div class="MsoNormal" align="center" style="text-align:center"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;mso-ligatures:none">
<hr size="2" width="100%" align="center">
</span></div>
<p class="MsoNormal"><span style="font-size:7.5pt;font-family:"Arial",sans-serif;color:gray;mso-ligatures:none">This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or
protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this
e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none">From:</span></b><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"> Oacrao-l <oacrao-l-bounces@lists.onenet.net>
<b>On Behalf Of </b>Bowles Palacioz, Crystal<br>
<b>Sent:</b> Wednesday, July 31, 2024 8:02 AM<br>
<b>To:</b> OACRAO Listserve (oacrao-l@lists.onenet.net) <oacrao-l@lists.onenet.net><br>
<b>Subject:</b> [Oacrao-l] Transcript Release Compliance<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello OACRAO Friends,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">My institution is reconsidering possible actions while complying with the new Federal Regulation regarding transcript release. I have been asked to find out, from as many of you as possible, what you are and are not doing to comply with
the regulation.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Would you please take a moment to complete the following questions? You may answer them returning “to all” or back to me alone. I am happy to share redacted, anonymous results with anyone that asks.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Did you have a payment plan for students prior to the regulation announcement?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Do you plan on developing a payment plan?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Will you release the transcript if the payment plan is not in good standing?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Are you changing billing processing in regard to the regulation?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Are you changing admission or readmission policies in regard to the regulation?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Are you changing reenrollment (continued enrollment) policies in regard to the regulation?<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">What type of school do you represent:<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo4">Undergrad only, Undergrad and Grad, etc.:<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo4">2 year, 2 year +, 4 year, 4 year +, etc.:
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo4">Private, Public:<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo4">Profit, Non-Profit:<o:p></o:p></li></ol>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo4">Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance?<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="text-align:center"><b><span style="font-size:20.0pt;font-family:"Eras Medium ITC",sans-serif;color:#ED7D31">Next Semester Enrollment Opens Soon! Apply Today!<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Garamond",serif"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="margin-left:.4pt;border-collapse:collapse">
<tbody>
<tr style="height:65.25pt">
<td width="83" valign="top" style="width:62.6pt;border:none;border-right:solid #ED7D31 1.0pt;padding:0in 5.4pt 0in 5.4pt;height:65.25pt">
<p class="MsoNormal"><a href="https://osuit.edu/"><span style="font-size:10.5pt;font-family:Consolas;color:windowtext;mso-ligatures:none;text-decoration:none"><img border="0" width="116" height="91" style="width:1.2083in;height:.9479in" id="Picture_x0020_4" src="cid:image003.png@01DAE344.D46CC3B0" alt="OSUIT Logo 2019"></span></a><span style="font-size:10.5pt;font-family:Consolas"><o:p></o:p></span></p>
</td>
<td width="529" valign="top" style="width:396.4pt;padding:0in 5.4pt 0in 5.4pt;height:65.25pt">
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black">Crystal Bowles Palacioz</span></b><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:#EB701D">Registrar | Admissions | Veteran Students | International Students<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">OSU Institute of Technology | 1801 E. 4th Street | Okmulgee, OK 74447
<o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:crystal.bowles@okstate.edu"><span style="font-family:"Arial",sans-serif;color:#0000CC">crystal.bowles@okstate.edu</span></a><span style="font-family:"Arial",sans-serif;color:black"> | P 918.293.4680 | F 918.293.4614</span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="http://www.osuit.edu/"><span style="font-family:"Arial",sans-serif;color:#0000CC">www.osuit.edu</span></a><span style="color:#0000CC">
</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:Webdings;color:#007D00"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:16.0pt;font-family:Webdings;color:#007D00">P
</span></b><span style="font-size:10.0pt;font-family:"Century Gothic",sans-serif;color:#007D00">Please consider the environment before printing this E-mail.</span><span style="font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><u><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red">WARNING</span></u></b><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red">:</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red">
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">This transmission is from the office of the Registrar for the Oklahoma State University Institute of Technology and may contain information that is privileged or confidential.
If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited. If you have received this transmission in error, please notify me immediately via return email then destroy this email. Thank
you.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>