From imagee at osrhe.edu Tue Aug 2 11:34:02 2011 From: imagee at osrhe.edu (Magee, Irala) Date: Tue, 2 Aug 2011 11:34:02 -0500 Subject: [Oasfaa] Scholarship Programs Coordinator Message-ID: <3B3640988539EC47A50B689936AF65C159CC50@postman2.osrhe.edu> I would like to introduce Chris Wadsworth. He has accepted the position of Scholarship Programs Coordinator for the Oklahoma State Regents for Higher Education. His e-mail address is cwadsworth at osrhe.edu and his phone number is (405) 225-9131. He replaces LaTreece Langston and will be managing the Academic Scholars Program, the Regional University Baccalaureate Scholarship, Future Teachers Scholarship and others. Irala K. Magee Director of Scholarship and Grant Administration Oklahoma State Regents for Higher Education P.O. Box 108850 Oklahoma City, OK 73101-8850 (405) 225-9378 Fax (405) 225-9392 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110802/b7f3efda/attachment.html From calexander at osrhe.edu Thu Aug 4 16:26:51 2011 From: calexander at osrhe.edu (Alexander, Carol) Date: Thu, 4 Aug 2011 16:26:51 -0500 Subject: [Oasfaa] OKPromise clarification Message-ID: <3B3640988539EC47A50B689936AF65C15BC016@postman2.osrhe.edu> We have received several questions about changes to the OKPromise award letters this year. The information below and the attached document may help you to understand questions that may be coming your way from students. The OKPromise award letters this year indicate that the student has met the high school requirements of the program, but it also informs them that several more conditions must be met. Below is partial text of the award letter. "Congratulations! We are pleased to inform you that you have met the high school requirements to be eligible for the Oklahoma's Promise scholarship. In addition to the high school academic and conduct requirements, there are several more conditions that you must meet before actually receiving the award in college. The enclosed document explains these conditions and provides other very important information regarding the Oklahoma's Promise scholarship." I've attached a copy of the referred document to this email for your information. The following is on page one of the document but is just a portion of the information provided. We have had several questions regarding the eligibility of undocumented students, so I've included the specifics below. Once I complete the high school requirements for OKPromise, are there any other conditions for receiving or keeping the award? * Students who enrolled in Oklahoma's Promise after July 2, 2007 must be a United States citizen or lawfully present in the United States at the time they enter college to receive the program award. Students that later become a United States citizen or lawfully present may become eligible for the award at that time. Below is an excerpt from the Financial Aid Handbook. It is the responsibility of the school to verify whether or not the students have the appropriate documentation on file to verify citizenship. Who is eligible for an Oklahoma's Promise award? * Only students certified by the Oklahoma State Regents for Higher Education (OSRHE) as having completed the high school requirements for Oklahoma's Promise are eligible for the Oklahoma's Promise award. High school officials are responsible for documenting to the OSRHE that students have completed the high school requirements. Eligibility is ultimately determined by the OSRHE. * Students enrolling in the program during the 8th-10th grade after July 2, 2007 must be United States citizens or lawfully present in the United States at the time they begin college to receive the award (students not lawfully present in the United States may still enroll in the program in the 8th-10th grade). * For students receiving the award in college for the first time in 2012-13, the income of a student's parents may not exceed $100,000 at the time the student goes to college (if the student is independent for federal financial aid purposes, the limit applies to the student's income). If you have any questions, please contact the OKPromise office. Carol Alexander Scholarship Coordinator Oklahoma's Promise Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 phone: 405.225.9160 fax: 405.225.9230 Mailing Address: PO Box 108850 Oklahoma City, OK 73101-8850 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110804/e8376f1a/attachment.html -------------- next part -------------- A non-text attachment was scrubbed... Name: Award letter attachment 6-2011.doc Type: application/msword Size: 105472 bytes Desc: Award letter attachment 6-2011.doc Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110804/e8376f1a/attachment.doc From linda.good at okstate.edu Fri Aug 5 10:24:36 2011 From: linda.good at okstate.edu (Good, Linda) Date: Fri, 5 Aug 2011 10:24:36 -0500 Subject: [Oasfaa] 2011 SWASFAA Boot Camp--Save the Date! Message-ID: <471E92A33DF47C4EB8DC593E7B3A9C3920E52EC546@STWEXE2.ad.okstate.edu> [cid:image001.png at 01CC5359.DFD402B0] If you are new to the financial aid family, [cid:image002.png at 01CC5359.DFD402B0] SWASFAA Boot Camp November 14-16, 2011 Hard Rock Casino and Hotel Tulsa, OK Linda Koehn Good Assistant Director/Client Services Office of Scholarships & Financial Aid 119 Student Union Oklahoma State University (405)744-7859 www.okstate.edu/finaid -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110805/9734c518/attachment.html -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 12636 bytes Desc: image001.png Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110805/9734c518/attachment.png -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 14416 bytes Desc: image002.png Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110805/9734c518/attachment-0001.png -------------- next part -------------- A non-text attachment was scrubbed... Name: Let's Get Rollin.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 11124 bytes Desc: Let's Get Rollin.docx Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110805/9734c518/attachment.bin From Mendy-Schmerer at ouhsc.edu Tue Aug 9 10:16:33 2011 From: Mendy-Schmerer at ouhsc.edu (Schmerer, Mendy M. (HSC)) Date: Tue, 9 Aug 2011 10:16:33 -0500 Subject: [Oasfaa] Administrative Cost Allowances Message-ID: All, as I'm sure you all know, with the passage of the Budget Control Act, Congress has been required to create more cost savings for deficit reduction. While there is nothing on the table currently that I am aware of, the reduction or possible elimination of Administrative Cost Allowances has been proposed in the past, so it is likely to be the topic of conversation again. I would like to continue to advocate to our delegation in DC for the responsible funding of federal student aid programs, including the ACA. To be able to present specific examples in our state, could you please take a moment and tell me how your institution uses your Administrative Cost Allowances and how your office would be affected if they were eliminated or reduced? NASFAA recently polled members on the same topic, so I will have their survey results to cite, but I want to gather anecdotal evidence from Oklahoma institutions when addressing our Oklahoma representatives in Washington. I would like to send something in the next week or so, so please respond by August 16th. Thank you, Mendy Schmerer 2011-2012 OASFAA President Assistant Director Office of Student Financial Aid University of Oklahoma Health Sciences Center 1106 N. Stonewall, Rm 301 Oklahoma City, OK 73117 (405) 271-2118, x 48817 (p) (405) 271-5446 (f) Mendy-Schmerer at ouhsc.edu http://www.ouhsc.edu/financialservices/SFA/ -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110809/c4978e3d/attachment.html From sbourbeau at osrhe.edu Wed Aug 10 11:51:13 2011 From: sbourbeau at osrhe.edu (Bourbeau, Sharon) Date: Wed, 10 Aug 2011 11:51:13 -0500 Subject: [Oasfaa] August 2011 Campus E-Clips Now Available Message-ID: The August 2011 edition of Campus E-Clips newsletter is now available at http://www.okhighered.org/newsletter. August 2011 highlights: * University of Oklahoma Grad Student Developing Solutions for Water Problems * Oklahoma's First Rhodes Scholar Recognized by SWOSU * Cameron University Guarantees Its Graduates * Masonic Charities Adds $100K to USAO's Festival of Arts/Ideas * OSU-COM Class of 2011 Achieves 100 Percent Pass Rate on Performance Evaluation * Record Number of Adult Students Expected to "Reach Higher" This Fall * And more... visit www.okhighered.org/newsletter. To receive future e-mail notices of new issues of the Campus E-Clips online newsletter directly, subscribe to the Campus E-Clips listserve at http://lists.onenet.net/mailman/listinfo/campus-news/. Sharon Bourbeau Communications Specialist II Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104-3603 405.225.9182 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110810/2603c5c3/attachment.html From mary.bledsoe at okstate.edu Wed Aug 10 14:32:50 2011 From: mary.bledsoe at okstate.edu (Bledsoe, Mary Lou) Date: Wed, 10 Aug 2011 14:32:50 -0500 Subject: [Oasfaa] Financial Aid Assistant/Counselor Position Opening - OSUIT Message-ID: <767EDC27DF06874EA337E524AB40950701659A5A9FCF@STWEXE3.ad.okstate.edu> Oklahoma State University Institute of Technology in Okmulgee, Oklahoma has an opening for a Financial Aid Assistant/Counselor. This position provides counseling, information and customer service to students, parents, faculty, staff and administration regarding all types of student financial aid. Advises and assists students and parents with the financial aid application process. Packages financial aid awards within the guidelines of university policies and federal and state regulations. Assists with student flow within the office. For specific requirements and to apply, please visit our website at https://jobs.okstate.edu. Mary Lou Bledsoe Mary Lou Bledsoe Director, Student Financial Services OSU Institute of Technology 1801 E. 4th St. Okmulgee, OK 74447 mary.bledsoe at okstate.edu (918) 293-5222 (office) (918) 293-4650 (fax) [cid:image003.jpg at 01CC576A.61B7D810] -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110810/cc83e775/attachment.html -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3303 bytes Desc: image003.jpg Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110810/cc83e775/attachment.jpg From CStanfield at tulsacc.edu Wed Aug 10 15:15:56 2011 From: CStanfield at tulsacc.edu (CStanfield at tulsacc.edu) Date: Wed, 10 Aug 2011 15:15:56 -0500 Subject: [Oasfaa] Position Announcement Message-ID: Job Title: Financial Aid Counselor Job Summary: Supervises and leads the campus financial aid office and is the chief liaison between financial aid and other campus constituencies. Provides advice and assistance to students and families regarding applying for financial assistance, including federal aid and institutional scholarships and managing educational awards. Campus: Northeast Classification: Administrative Position Type: Full-time Curricular For Faculty Positions Only If Faculty, Contract Length: Job Code Number: 4643F-8-11 Minimum Qualifications: Bachelors degree required; Masters degree in Higher Education, Educational Leadership, Counseling and Student Personnel or related field preferred. One to two years experience working in financial aid. Experience working with Federal Title IV regulations, policies and procedures related to financial aid. Personal computer skills required. Ability to perform duties on one's own initiative with minimal supervision. Ability to interact effectively with a diverse student population and all college service areas. Preferred Qualifications: Supervisory experience preferred. Salary: Minimum starting salary: $35,159 annually, plus benefits Work Schedule: Monday-Friday, 8:00 a.m. to 5:00 p.m. Posting Date: 08-06-2011 Closing Date: **Unless designated as Open Until Filled, the posting will close at 4:00 pm on this date** 08-22-2011 Required Applicant Documents: Transcript Optional Applicant Documents: Resume Cover Letter Letter of Reference Letter of Reference Transcript Special Instructions to Applicants: Department: Financial Aid Thanks Carol Stanfield Tulsa Community College Financial Aid Processing Center Supervisor 3727 East Apache Tulsa, OK 74115 918-595-8473 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110810/e699182e/attachment.html From CStanfield at tulsacc.edu Wed Aug 10 15:20:23 2011 From: CStanfield at tulsacc.edu (CStanfield at tulsacc.edu) Date: Wed, 10 Aug 2011 15:20:23 -0500 Subject: [Oasfaa] Position Announcement Message-ID: Job Title: Assistant Director of Financial Aid (Campus Relations & Outreach) Job Summary: Campus: Northeast Classification: Administrative Position Type: Full-time Curricular For Faculty Positions Only If Faculty, Contract Length: Job Code Number: 4640F-7-11 Minimum Qualifications: Bachelor's degree required (Master's degree preferred) in Higher Education, Educational Leadership, Counseling and Student Personnel or a related field. Experience with Title IV aid processing and regulations. Experience advising and counseling students and families. Requires a high level of accuracy, organizational skills and refined analytical and problem skills. Supervisory and training experience in financial aid. Must have effective verbal and written communication skills. Preferred Qualifications: Prefer three to five years experience in Financial Aid. Salary: Minimum starting salary: $48,248 plus benefits Work Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Posting Date: 07-31-2011 Closing Date: **Unless designated as Open Until Filled, the posting will close at 4:00 pm on this date** 08-15-2011 Required Applicant Documents: Transcript Optional Applicant Documents: Resume Cover Letter Letter of Reference Letter of Reference Transcript Special Instructions to Applicants: Department: Financial Aid Thanks Carol Stanfield Tulsa Community College Financial Aid Processing Center Supervisor 3727 East Apache Tulsa, OK 74115 918-595-8473 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110810/c9897da2/attachment.html From myrna.cross at wosc.edu Fri Aug 12 15:22:53 2011 From: myrna.cross at wosc.edu (Myrna Cross) Date: Fri, 12 Aug 2011 15:22:53 -0500 Subject: [Oasfaa] attendance in online class Message-ID: Good Afternoon, I'm so glad it's Friday!!!!!!!!!!!! I have been looking for documentation on changes that are going into effect for online classes. I remember some of the trainers at SFA conf and maybe even in April saying that a student simply logging into a class would no longer count as attendance for that class. The student must submit an assignment. Does anyone know where this in addressed? I can't seem to find it anywhere. I want to double check the wording before visiting with my vice-president about the changes. Any help is appreciated. Myrna Cross Western Oklahoma State College 2801 N. Main Altus, OK 73521 580-477-7712 580-477-7716 fax From rcox at globalfas.com Fri Aug 12 15:36:52 2011 From: rcox at globalfas.com (Rick Cox) Date: Fri, 12 Aug 2011 15:36:52 -0500 Subject: [Oasfaa] attendance in online class In-Reply-To: References: Message-ID: <996E087C28E3704DAF1CB0F2089BF6FB4925FDF258@gfasex07.globalfas.com> Hi Myrna - This is included in the definitions section of 34 CFR 668.22(l)(7). It is also discussed in the preamble to the Program Integrity Issue, Final Rules federal register that was issued 10/29/10 (see page 66899). Rick Cox Executive Director of Compliance and Regulatory Affairs Global Financial Aid Services 918-606-9227 rcox at globalfas.com -----Original Message----- From: oasfaa-bounces at lists.onenet.net [mailto:oasfaa-bounces at lists.onenet.net] On Behalf Of Myrna Cross Sent: Friday, August 12, 2011 3:23 PM To: OASFAA Subject: [Oasfaa] attendance in online class Good Afternoon, I'm so glad it's Friday!!!!!!!!!!!! I have been looking for documentation on changes that are going into effect for online classes. I remember some of the trainers at SFA conf and maybe even in April saying that a student simply logging into a class would no longer count as attendance for that class. The student must submit an assignment. Does anyone know where this in addressed? I can't seem to find it anywhere. I want to double check the wording before visiting with my vice-president about the changes. Any help is appreciated. Myrna Cross Western Oklahoma State College 2801 N. Main Altus, OK 73521 580-477-7712 580-477-7716 fax From mary.bledsoe at okstate.edu Mon Aug 15 15:20:14 2011 From: mary.bledsoe at okstate.edu (Bledsoe, Mary Lou) Date: Mon, 15 Aug 2011 15:20:14 -0500 Subject: [Oasfaa] Prior Bachelor's Degree on FAFSA Message-ID: <767EDC27DF06874EA337E524AB40950701659A5AA7D6@STWEXE3.ad.okstate.edu> A quick poll... If a student states on their FAFSA that they will not have a Bachelor's degree prior to July 1, does your institution do any cross-checking with admissions/registrar to confirm there is not one on file or filed at a later date? If so, does your packaging process pick this information up? Thanks, Mary Lou Bledsoe Mary Lou Bledsoe Director, Student Financial Services OSU Institute of Technology 1801 E. 4th St. Okmulgee, OK 74447 mary.bledsoe at okstate.edu (918) 293-5222 (office) (918) 293-4650 (fax) [cid:image003.jpg at 01CC5B5E.D4FEBEE0] -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110815/a6ca846b/attachment.html -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 3303 bytes Desc: image003.jpg Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110815/a6ca846b/attachment.jpg From Mendy-Schmerer at ouhsc.edu Tue Aug 16 10:11:05 2011 From: Mendy-Schmerer at ouhsc.edu (Schmerer, Mendy M. (HSC)) Date: Tue, 16 Aug 2011 10:11:05 -0500 Subject: [Oasfaa] Administrative Cost Allowances Message-ID: I haven't hear from many of you on this topic, but I have a feeling a lack of response isn't indicative of how important this issue could be. Please take a few minutes to let me know how-or if-your institution uses these funds and how it would impact your office if the Administrative Cost Allowances were reduced or eliminated. Thanks! Mendy From: Schmerer, Mendy M. (HSC) Sent: Tuesday, August 09, 2011 10:17 AM To: oasfaa at lists.onenet.net Subject: Administrative Cost Allowances All, as I'm sure you all know, with the passage of the Budget Control Act, Congress has been required to create more cost savings for deficit reduction. While there is nothing on the table currently that I am aware of, the reduction or possible elimination of Administrative Cost Allowances has been proposed in the past, so it is likely to be the topic of conversation again. I would like to continue to advocate to our delegation in DC for the responsible funding of federal student aid programs, including the ACA. To be able to present specific examples in our state, could you please take a moment and tell me how your institution uses your Administrative Cost Allowances and how your office would be affected if they were eliminated or reduced? NASFAA recently polled members on the same topic, so I will have their survey results to cite, but I want to gather anecdotal evidence from Oklahoma institutions when addressing our Oklahoma representatives in Washington. I would like to send something in the next week or so, so please respond by August 16th. Thank you, Mendy Schmerer 2011-2012 OASFAA President Assistant Director Office of Student Financial Aid University of Oklahoma Health Sciences Center 1106 N. Stonewall, Rm 301 Oklahoma City, OK 73117 (405) 271-2118, x 48817 (p) (405) 271-5446 (f) Mendy-Schmerer at ouhsc.edu http://www.ouhsc.edu/financialservices/SFA/ -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110816/0d071380/attachment.html From mheid at ocap.org Tue Aug 16 13:26:27 2011 From: mheid at ocap.org (Heid, Mary) Date: Tue, 16 Aug 2011 13:26:27 -0500 Subject: [Oasfaa] Job Posting Message-ID: <73D6D6DED9E2F4489357A32E6DCD9E2105837A@elgar.lan.ogslp.org> Dear Colleagues, The Oklahoma College Assistance Program currently has three openings for Default Prevention Specialists. Please see the attachment for additional information. Mary Heid Director for Policy, Compliance, and Training Oklahoma College Assistance Program (OCAP) a division of the Oklahoma State Regents for Higher Education formerly known as the Oklahoma Guaranteed Student Loan Program 405.234.4489 (office direct) 800-522-8506 (TDD/TRS) 405.234.4582 (fax) www.ocap.org www.UCanGo2.org www.OklahomaMoneyMatters.org Note: This communication and attachments, if any, are intended solely for the use of the addressee hereof. In addition, this information and attachments, if any, may contain information that is confidential, privileged and exempt from disclosure under applicable law including, but not limited to, the Privacy Act of 1974. If you are not the intended recipient of this information, you are prohibited from reading, disclosing, reproducing, distributing, disseminating, or otherwise using this information. If you have received this message in error, please promptly notify the sender and immediately delete this communication from your system. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110816/597ce304/attachment.html -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: image/jpeg Size: 990 bytes Desc: image005.jpg Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110816/597ce304/attachment.jpe -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: image/jpeg Size: 1058 bytes Desc: image006.jpg Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110816/597ce304/attachment-0001.jpe -------------- next part -------------- A non-text attachment was scrubbed... Name: 8.2011 Default Prevention Specialist I (100270100193100198).pdf Type: application/octet-stream Size: 72207 bytes Desc: 8.2011 Default Prevention Specialist I (100270100193100198).pdf Url : http://lists.onenet.net/pipermail/oasfaa/attachments/20110816/597ce304/attachment.obj From mrabe at tulsacc.edu Tue Aug 23 10:41:42 2011 From: mrabe at tulsacc.edu (mrabe at tulsacc.edu) Date: Tue, 23 Aug 2011 10:41:42 -0500 Subject: [Oasfaa] Pell disbursements Message-ID: Good Morning OASFSAA, I'd like to ask our Oklahoma peer institutions how you disburse Pell to students who are enrolled in a standard 16 week term but do not actually begin any attendance in that term until a module which is a later part of the 16 week term. Do you wait to disburse Pell until the student starts attending the module which is a later part of term or do you disburse on your 16 week term's normal disbursement date using the census date hours? Thanks, Matthew Rabe Assistant Director Financial Aid Tulsa Community College From SPrater4 at uco.edu Wed Aug 24 09:11:37 2011 From: SPrater4 at uco.edu (Susan Prater) Date: Wed, 24 Aug 2011 09:11:37 -0500 Subject: [Oasfaa] Pell disbursements In-Reply-To: References: Message-ID: <75671A9DCD21974888C9A2E5E4937B648C89BCA79C@EXCHANGE.uco.local> We disburse Pell for our Block II courses at the beginning of the term. If the student never begins the course, we adjust the aid as appropriate. Susan Prater Director, Student Financial Services University of Central Oklahoma 405.974.2300 -----Original Message----- From: oasfaa-bounces at lists.onenet.net [mailto:oasfaa-bounces at lists.onenet.net] On Behalf Of mrabe at tulsacc.edu Sent: Tuesday, August 23, 2011 10:42 AM To: oasfaa at lists.onenet.net Subject: [Oasfaa] Pell disbursements Good Morning OASFSAA, I'd like to ask our Oklahoma peer institutions how you disburse Pell to students who are enrolled in a standard 16 week term but do not actually begin any attendance in that term until a module which is a later part of the 16 week term. Do you wait to disburse Pell until the student starts attending the module which is a later part of term or do you disburse on your 16 week term's normal disbursement date using the census date hours? Thanks, Matthew Rabe Assistant Director Financial Aid Tulsa Community College **Bronze+Blue=Green** The University of Central Oklahoma is Bronze, Blue, and Green! Please print this e-mail only if absolutely necessary! **CONFIDENTIALITY** This e-mail (including any attachments) may contain confidential, proprietary and privileged information. Any unauthorized disclosure or use of this information is prohibited. From Mendy-Schmerer at ouhsc.edu Wed Aug 24 09:18:47 2011 From: Mendy-Schmerer at ouhsc.edu (Schmerer, Mendy M. (HSC)) Date: Wed, 24 Aug 2011 09:18:47 -0500 Subject: [Oasfaa] Bartnicki Bulletin - GE, Perkins, ATB, Repeats, Credit Conversion, Training Message-ID: All, please see below for a few updates, courtesy of the SASFAA region's federal trainer. Thanks, Mendy ------------------------- Dear SASFAA, School is back in session. I now have one in 2nd grade, 5th grade and 6th grade (though he thinks he is in high school and is practicing being a teenager - serenity now!) Below are just a few reminders and updates I wanted to make sure we were all aware of when administering the Title IV programs. Gainful Employment Just a reminder to make sure that you periodically check the gainful employment website for the latest and greatest information - http://www.ifap.ed.gov/GainfulEmploymentInfo/index.html. We have recently posted new Q & As and will continue to provide information as it becomes available. A couple of key pieces of information related to GE programs contained in recent Q & As - - While the regulations provide that the deadline for institutions to report GE Program information for the 2006-2007 through 2009-2010 award years is October 1, 2011, the August 2 Federal Register notice provides that the Department will continue to accept information from these earlier award years through November 15, 2011, the same date as the reporting date for the 2010-2011 award year. - All 'regular students' enrolled in a GE Program must be reported and included in the GE Program's disclosures, including high school student IF the school has enrolled them as "regular" students. - The amount reported for institutional financing plans is the amount owed by the student as of the day the student completed or withdrew from the GE program and only includes aggregate amounts owed over $200. Please see the Q & A section of the GE website for more detailed discussions on these topics and others. Perkins Liquidation and Loan Assignments ED just recently posted a new electronic announcement dated August 5, 2011 that contains attachments that provide updated information about the required processes for liquidating a Federal Perkins Loan (Perkins Loan) portfolio when a school ends participation in the Perkins Loan Program as well as processes for assigning Perkins Loans to the Department of Education (the Department). This announcement replaces any previous ED guidance about this process. In addition, ED created a new Perkins liquidation email address (perkinsliquid at ed.gov) for communication between schools and the Department's Perkins Liquidation Team concerning the Perkins Loan portfolio liquidation process. Schools can send in required information and ask questions through this new mailbox. Charging for ATB Tests I have gotten numerous questions from schools lately around whether or not a school can charge a student to take an ATB test for Title IV purposes. Our answer from policy is as follows - Institutions may not charge a fee to a student for taking an approved ATB test to determine Title IV, HEA program eligibility. To do so would be a violation of section 487(a)(2) of the Higher Education Act of 1965, as amended, and the regulations at 34 CFR 668.14(b)(3) which state that a school may not charge any fee for applying for or determining eligibility for Title IV aid. Institutions specifically affirm this provision in their Program Participation Agreement. In the case where an institution directs a student to an assessment center located at another institution or uses an independent test administrator, the assessment center or the independent test administrator may charge the student a fee for taking the test. However, in both instances the student's cost of taking the test cannot be included in the student's cost of attendance. Repeat Coursework I have also had several schools provide me with situations where a student is repeating previously passed coursework for the sole purpose of getting more financial aid (e.g. student only has one class left, but decides to repeat a class already passed in order to be ? time to receive loans or get more Pell, etc.). In reference to this situation policy has indicated that it is permissible for a school to develop a repeat coursework policy whereby they may choose not to pay students TIV aid who are repeating coursework for the sole purpose of getting more financial aid. That was not the intent of the regulation, and seems to have produced an unintended consequence. Clock -to-Credit Hour Conversion For those of you that are NASFAA members or attended the NASFAA conference, please be aware that OPE updated their Program Integrity Regulation presentation from this year's conference with corrected data surrounding an example dealing with the clock to credit hour exception. For any school subject to the clock to credit hour conversion, the example is quite detailed and does a good job of walking you through the conversion process. You can find the presentation online at NASFAA.org. If you are unable to access the information, please feel free to contact me and I can forward you the pertinent data. Clock Hour Program Training As many of you know, the new regulations defined what a clock hour program is for undergraduate programs and due to the definition, many schools are now having to administer some programs (degree or certificate) in a clock hour environment for Title IV purposes. I recently did a Clock Hour Webinar with North Carolina in an effort to help schools primarily in their community college system that are now having to work with clock hours but have little or no experience in this area. This Webinar was recorded. So, in an effort to help other schools, please feel free to go to the link provided and view the clock hour recording. You will be prompted to enter a name and email address - https://www302.livemeeting.com/cc/fsatraining/view?id=TB081111 Retirement And just in case you have not heard, Yolanda Adams, Region IV training Officer, retired from government service at the end of July. Your remaining training officers in Region IV are Michael Roberts and, of course, myself. We wish Yolanda all the best. I hope you have a great week. Your neighborhood FED, DAVE David Bartnicki Federal Training Officer ED/FSA/Atlanta ----------------------------------------- ------------------------------------------------------------ The information contained in this message is confidential proprietary property of Nelnet, Inc. and its affiliated companies (Nelnet) and is intended for the recipient only. Any reproduction, forwarding, or copying without the express permission of Nelnet is strictly prohibited. If you have received this communication in error, please notify us immediately by replying to this e-mail. ------------------------------------------------------------ From SDeBoard at uco.edu Thu Aug 25 15:43:38 2011 From: SDeBoard at uco.edu (Scott DeBoard) Date: Thu, 25 Aug 2011 15:43:38 -0500 Subject: [Oasfaa] SWASFAA Membership Reminder Message-ID: Good Afternoon, I hope your fall semester is off to a great start! I know this is a busy time for all of you but I wanted to take a moment to remind you about both the 2011 SWASFAA Conference and 2011 Boot Camp at the Hard Rock Hotel and Casino in Tulsa, OK. Boot Camp will take place November 14-16 and the conference is November 16-18. Remember, only SWASFAA members can register to attend these events. Has your institution renewed its membership for 2011? If not, there is still time. You can renew your membership at: http://www.swasfaa.org/docs/forms/memApp.html. If you're not sure if your institution has renewed for 2011 please don't hesitate to contact me. Thanks, Scott DeBoard SWASFAA Membership Committee Chair 405-974-2382 sdeboard at uco.edu **Bronze+Blue=Green** The University of Central Oklahoma is Bronze, Blue, and Green! Please print this e-mail only if absolutely necessary! **CONFIDENTIALITY** This e-mail (including any attachments) may contain confidential, proprietary and privileged information. Any unauthorized disclosure or use of this information is prohibited. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110825/15281696/attachment.html From jeffersk at redlandscc.edu Mon Aug 29 12:35:19 2011 From: jeffersk at redlandscc.edu (Karen Jeffers) Date: Mon, 29 Aug 2011 17:35:19 +0000 Subject: [Oasfaa] Potential Fraud Message-ID: It's definitely Monday and I need the collective wisdom of the OASFAA group for this one.... We have a female student who is enrolled full-time at our school along with two ex-husbands and two ex-step children. All five individuals have the same address and phone number. Everyone except the female student are enrolled in online classes only and after visiting with a couple other departments, no one can be certain that they have ever seen the ex-husbands or children. Female student has been taking care of ALL financial aid paperwork and has submitted power of attorney over the two ex-husbands (same generic form from the internet, notarized by yet another student). Over the past two weeks female student has been very persistent with the FA office regarding not only her aid but that of the ex-step children. We have told her that we cannot discuss any of the other individual's financial aid with her, but she already knows everything and is able to logon to their student accounts to view information, not to mention everything we mail goes to the same address for all five people. Additionally, after looking at several forms submitted by all five students, it appears that most forms are signed by the same individual. I have a really uneasy feeling about this and am not sure how to proceed. We have not said anything to the student regarding our suspicions of potential fraud. We are currently "dragging our feet" by asking for additional information from all parties. Can anyone out there please offer some advice!?! Thank you in advance, Karen Karen Jeffers Director of Financial Aid Redlands Community College 1300 S. Country Club Road El Reno, OK 73036 405.422.1442 Office 405.422.1463 Fax ________________________________ Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110829/f6fe9db1/attachment.html From jeffersk at redlandscc.edu Mon Aug 29 12:37:24 2011 From: jeffersk at redlandscc.edu (Karen Jeffers) Date: Mon, 29 Aug 2011 17:37:24 +0000 Subject: [Oasfaa] Recall: Potential Fraud Message-ID: Karen Jeffers would like to recall the message, "Potential Fraud". ________________________________ Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement. From jeffersk at redlandscc.edu Mon Aug 29 12:37:02 2011 From: jeffersk at redlandscc.edu (Karen Jeffers) Date: Mon, 29 Aug 2011 17:37:02 +0000 Subject: [Oasfaa] Potential Fraud Message-ID: It's definitely Monday and I need the collective wisdom of the OASFAA group for this one.... We have a female student who is enrolled full-time at our school along with two ex-husbands and two ex-step children. All five individuals have the same address and phone number. Everyone except the female student are enrolled in online classes only and after visiting with a couple other departments, no one can be certain that they have ever seen the ex-husbands or children. Female student has been taking care of ALL financial aid paperwork and has submitted power of attorney over the two ex-husbands (same generic form from the internet, notarized by yet another student). Over the past two weeks female student has been very persistent with the FA office regarding not only her aid but that of the ex-step children. We have told her that we cannot discuss any of the other individual's financial aid with her, but she already knows everything and is able to logon to their student accounts to view information, not to mention everything we mail goes to the same address for all five people. Additionally, after looking at several forms submitted by all five students, it appears that most forms are signed by the same individual. I have a really uneasy feeling about this and am not sure how to proceed. We have not said anything to the student regarding our suspicions of potential fraud. We are currently "dragging our feet" by asking for additional information from all parties. Can anyone out there please offer some advice!?! Thank you in advance, Karen Karen Jeffers Director of Financial Aid Redlands Community College 1300 S. Country Club Road El Reno, OK 73036 405.422.1442 Office 405.422.1463 Fax ________________________________ Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110829/9ca6ecc2/attachment.html From lclements at oklahomatechnicalcollege.com Mon Aug 29 12:47:29 2011 From: lclements at oklahomatechnicalcollege.com (Leonda Clements) Date: Mon, 29 Aug 2011 12:47:29 -0500 Subject: [Oasfaa] Potential Fraud In-Reply-To: References: Message-ID: You could require that all parties come in person to sign for any excess funds received. Of course proper identification would also have to be shown before funds would be released. If funds are not picked up within a given time frame (15 days), any excess funds would then be returned to the DOE/Lender. Leonda M. Clements, MSM Financial Aid Specialist Oklahoma Technical College lclements at oklahomatechnicalcollege.com P 918.895.7500 ext. 3005 F 918.895.7885 From: oasfaa-bounces at lists.onenet.net [mailto:oasfaa-bounces at lists.onenet.net] On Behalf Of Karen Jeffers Sent: Monday, August 29, 2011 12:37 PM To: 'oasfaa at onenet.net' Subject: [Oasfaa] Potential Fraud It's definitely Monday and I need the collective wisdom of the OASFAA group for this one.... We have a female student who is enrolled full-time at our school along with two ex-husbands and two ex-step children. All five individuals have the same address and phone number. Everyone except the female student are enrolled in online classes only and after visiting with a couple other departments, no one can be certain that they have ever seen the ex-husbands or children. Female student has been taking care of ALL financial aid paperwork and has submitted power of attorney over the two ex-husbands (same generic form from the internet, notarized by yet another student). Over the past two weeks female student has been very persistent with the FA office regarding not only her aid but that of the ex-step children. We have told her that we cannot discuss any of the other individual's financial aid with her, but she already knows everything and is able to logon to their student accounts to view information, not to mention everything we mail goes to the same address for all five people. Additionally, after looking at several forms submitted by all five students, it appears that most forms are signed by the same individual. I have a really uneasy feeling about this and am not sure how to proceed. We have not said anything to the student regarding our suspicions of potential fraud. We are currently "dragging our feet" by asking for additional information from all parties. Can anyone out there please offer some advice!?! Thank you in advance, Karen Karen Jeffers Director of Financial Aid Redlands Community College 1300 S. Country Club Road El Reno, OK 73036 405.422.1442 Office 405.422.1463 Fax ________________________________ Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110829/5c99d7b3/attachment.html From KSJohnson2 at itt-tech.edu Mon Aug 29 16:20:08 2011 From: KSJohnson2 at itt-tech.edu (Kellye Johnson at 103) Date: Mon, 29 Aug 2011 17:20:08 -0400 Subject: [Oasfaa] Potential Fraud In-Reply-To: References: Message-ID: <742D388329B5E641A34613706BA606A14765DAAACD@PRODEXCHMB3.ittesi.com> I would request photo ID and/or ss card and put in their file because the other parties may not be aware that their information is being used. Kellye Johnson Director of Finance ITT Technical Institute 1900 NW Expressway, Ste. 305R Oklahoma City, OK 73118 Ph.: (405)810-4100 ext.118 fax: (405)810-4150 From: oasfaa-bounces at lists.onenet.net [mailto:oasfaa-bounces at lists.onenet.net] On Behalf Of Leonda Clements Sent: Monday, August 29, 2011 12:47 PM To: Karen Jeffers; oasfaa at onenet.net Subject: Re: [Oasfaa] Potential Fraud You could require that all parties come in person to sign for any excess funds received. Of course proper identification would also have to be shown before funds would be released. If funds are not picked up within a given time frame (15 days), any excess funds would then be returned to the DOE/Lender. Leonda M. Clements, MSM Financial Aid Specialist Oklahoma Technical College lclements at oklahomatechnicalcollege.com P 918.895.7500 ext. 3005 F 918.895.7885 From: oasfaa-bounces at lists.onenet.net [mailto:oasfaa-bounces at lists.onenet.net] On Behalf Of Karen Jeffers Sent: Monday, August 29, 2011 12:37 PM To: 'oasfaa at onenet.net' Subject: [Oasfaa] Potential Fraud It's definitely Monday and I need the collective wisdom of the OASFAA group for this one.... We have a female student who is enrolled full-time at our school along with two ex-husbands and two ex-step children. All five individuals have the same address and phone number. Everyone except the female student are enrolled in online classes only and after visiting with a couple other departments, no one can be certain that they have ever seen the ex-husbands or children. Female student has been taking care of ALL financial aid paperwork and has submitted power of attorney over the two ex-husbands (same generic form from the internet, notarized by yet another student). Over the past two weeks female student has been very persistent with the FA office regarding not only her aid but that of the ex-step children. We have told her that we cannot discuss any of the other individual's financial aid with her, but she already knows everything and is able to logon to their student accounts to view information, not to mention everything we mail goes to the same address for all five people. Additionally, after looking at several forms submitted by all five students, it appears that most forms are signed by the same individual. I have a really uneasy feeling about this and am not sure how to proceed. We have not said anything to the student regarding our suspicions of potential fraud. We are currently "dragging our feet" by asking for additional information from all parties. Can anyone out there please offer some advice!?! Thank you in advance, Karen Karen Jeffers Director of Financial Aid Redlands Community College 1300 S. Country Club Road El Reno, OK 73036 405.422.1442 Office 405.422.1463 Fax ________________________________ Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oasfaa/attachments/20110829/6e4ec1ae/attachment.html From linda.good at okstate.edu Tue Aug 30 15:34:16 2011 From: linda.good at okstate.edu (Good, Linda) Date: Tue, 30 Aug 2011 15:34:16 -0500 Subject: [Oasfaa] Save this Date for SWASFAA Boot Camp Message-ID: <471E92A33DF47C4EB8DC593E7B3A9C39229DFC00AA@STWEXE2.ad.okstate.edu> If you or some of your staff are new to financial aid, please open the attached for the dates of SWASFAA Boot Camp this November-it's in Tulsa this year, so please take advantage of this terrific training opportunity! Linda Koehn Good Assistant Director/Client Services Office of Scholarships & Financial Aid 119 Student Union Oklahoma State University (405)744-7859 www.okstate.edu/finaid -------------- next part -------------- An HTML attachment was scrubbed... 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