From pmcconahay at ou.edu Mon Dec 9 16:04:16 2002 From: pmcconahay at ou.edu (Mc Conahay, Pamela K) Date: Tue Mar 23 20:22:03 2004 Subject: [Oasfaa] OASFAA Training Announcement Message-ID: <5E578181F9B1D61198920002B35B373233F1F0@mail1.oulan.ou.edu> > Before people start leaving for the holidays, I wanted to alert you to > mark your calendars. > > January 22-23, 2003: ED workshop at Francis Tuttle Technology Center. > Wed Jan 22, 9 a.m. to 4 p.m., Student Eligibility Basics > Thurs Jan 23, 9 a.m. to 4 p.m., Delivery System > To register, go to http://www.ed.gov/offices/OSFAP/sfau/ Note: you have to register for each day's workshop separately. > FREE! > > March 4, 2003: OASFAA Support Staff Training at Moore-Norman Technology > Center > I haven't made up the training announcement or the registration form yet, > but reserve this date. > FREE! > > And, some really good news: Although OASFAA was unable to offer the > Spring 2003 NASFAA Training Series, OGSLP has agreed to partner with > OASFAA, SWASFAA and NASFAA to offer two of the NASFAA training modules at > the FREE annual OGSLP training conference tentatively scheduled for June > 2003. The two modules, Federal Work-Study Community Service: How to > Refine a Program and When Title IV Aid Isn't Enough: Debt Strategies, > Options & Implications, will be offered. You'll hear more about the > annual conference from OGSLP as the time nears, but I wanted to let you > know that this valuable training WILL be offered in Oklahoma. And, many > thanks to our partners at OGSLP for stepping up to provide this valuable > training to Oklahoma. > > Pam McConahay > Assoc. Dir., Compliance, Training & Lender Relations > University of Oklahoma Financial Aid Services > 731 Elm, Rm 125 Norman OK 73019-2111 > (405) 325-4617 Fax (405) 325-7608 > pmcconahay@ou.edu > From DanGHolt at aol.com Fri Dec 13 17:37:15 2002 From: DanGHolt at aol.com (DanGHolt@aol.com) Date: Tue Mar 23 20:22:03 2004 Subject: [Oasfaa] COD questions and answers from David Bartlett Message-ID: <2A70AD15.70146D12.006E4D09@aol.com> Subj: COD questions Date: 12/13/2002 3:36:45 PM Eastern Standard Time From: "Bartlett, David" All, My apologies for taking so long to respond with the answers to your questions from the IASFAA COD session. I was at the EAC last week and I was able to speak directly with the people who could answer the questions. 1. Do schools that use EDExpress, but are not Direct Loan and not Pell (i.e. Grad Schools) need to sign up to be full participants for 2003-04? ED Express software v 9.1 will be for the DL and Pell programs and will be XML compatible w/ COD. If the school is not submitting records to COD, They do not need to sign up for COD. However, if they ever want to send records in the future to COD, and do not notify us that they are doing so, they will have all of their records reject. Remember, all schools must be signed up as a Full Participant in 04-05, regardless of what software they use. If they do not signup, and submit records, they will reject. Its really up to the school. If they feel there is any time in the future they may want to send something to COD, then they will need to sign up. If the school wants to report campus based info to COD, they will need to sign up to be able to send that data. 2. What happens if the school's vendor software is not ready to support the common record for 03-04 and they use EDExpress in combination with their vendor's software? EDExpress will continue to use flat ASCII files to exchange data with other systems. 3. After a school set up the security administrator for the COD website, they were supposed to receive an instruction packet on how to set up other school users and perform other functions. Some schools did not receive that packet. Call COD and request that it be e-mailed to the security administrator. 4. Schools indicated they have never talked with the same CSR twice. Do schools have a specific CSR designated for them? Yes, schools have designated customer service representatives. COD informed me to invite schools to contact them and ask to speak to your CSR and you would be transferred to that person. As an FYI, COD is divided into teams of 6-8 people who then work with a specific group of schools. 5. There are still on-going issues, please provide an update on the order of acknowledgements when disbursements and origination records are sent at the same time. (i.e. Disbursement is processed first and rejects, because there is no origination.) COD is aware of the issue and they are in the processing of resolving it. Please check the daily updates on the COD website at www.cod.ed.gov . The link for the daily updates has been moved, so you no longer have to log-in to retrieve them. COD invited me to instruct schools with this issue to contact their CSR and make sure the issue is recorded so the school can be notified when it is resolved. 6. Please provide more guidance on "What's planned for 2003-04" slide 40 about responsibility for printing disclosure notices. "If disbursement data is sent by school within five days of, or after, the disbursement date and the school does not indicate the disclosure has been printed, COD will print the disclosure and send a warning to the school." The question was how will the warning be sent? The warning will be sent via a new "warning" edit code on either the common record response. The 03-04 Technical Reference contains these new edit codes. Edit 110 will be returned on the response to origination data if the origination data does not include at least one anticipated disbursement (and the school doesn't indicate that they plan to print the disclosure notice). Edit 111 will be returned on the response to actual disbursement data if the disbursement is submitted to COD less than 5 days in advance of the disbursement date AND the school has not indicated that they have printed/will print the disclosure statement themselves. Since anticipated disbursements are required on "legacy" records, these edit codes will only be returned for Full Participants using the common record. Those were the questions I recorded during the session or were handed to me. If you have other questions or I missed some, please let me know. David A. Bartlett U.S. Department of Education Federal Student Aid - School Relations Office 8930 Ward Parkway, Suite 2028 Kansas City, Missouri 64114 Phone: 816-268-0434 Fax: 816-268-0441 From DanGHolt at aol.com Fri Dec 13 21:48:05 2002 From: DanGHolt at aol.com (DanGHolt@aol.com) Date: Tue Mar 23 20:22:03 2004 Subject: [Oasfaa] position available in Colorado Message-ID: <7401EF16.7B266D7F.006E4D09@aol.com> COLORADO SCHOOL OF MINES FINANCIAL AID MANAGEMENT ADMINISTRATOR The Colorado School of Mines in Golden, Colorado, invites nominations and applications for the position of Financial Aid Management Administrator. CSM is a public institution offering bachelors, masters and PhD degrees. The enrolment is approximately 2,200 undergraduates and 800 graduate students. The Financial Aid Management Administrator provides data analysis and technical services in support of all functions of the Financial Aid Office, including compliance with federal and state regulations. The Administrator will create reports and databases using CONNX and MS Access, and integrate FOCUS reports with these functions. Web site maintenance and upgrade is also involved. This position will view overall office procedures and determine and recommend where and in what ways technical resources can best be utilized. This position also manages the operating budget for the Financial Aid Office, and will be involved in some management functions of the work-study program. Qualifications for the position include a bachelor's degree and a minimum of 3 years experience in higher education. A demonstrated proficiency in MS Access, MS Excel a must. Prior experience with web site maintenance and the SIS+ computer system a plus. Must be able to work in a team-oriented environment, and possess strong communications skills. This is an exempt position in the Colorado State Personal System, not classified. Excellent salary and benefits. To apply, please send a cover letter, resume and the names, addresses and contact information for at least three references to: Colorado School of Mines, Office of Human Resources, Search # 02-430240, 1500 Illinois Street, Golden, CO 80401, fax: 303-384-2025. Review of applications will begin on January 20, 2003 and continue until the position is filled. CSM is an EE/AA employer. CSM is committed to enhancing the diversity of its faculty and staff, and encourages applications from women, minorities, veterans, and people with disabilities