<div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif">We made the decision to "shorten" our fall and spring semesters. We still have 15 weeks, we just moved everything forward two weeks. We will end the fall semester just before Thanksgiving and start spring on January 25th (this might be flexible). We won't have a fall break or a spring break. We will offer two winter sessions this year for online courses. One in December and one in January.</div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">As long as there aren't more than 45 days between semesters, the break and student loans should be fine. We adjusted our loan periods/academic year. Luckily, the decision was made before July 1 so we were able to re-adjust everything in COD and Colleague before loans went out. We had to go in and adjust any summer aid periods because we are ending summer earlier than we had planned so we don't have crossover loan periods. Summer ends August 12 and fall begins August 13.</div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">If you plan to shorten the semester to less than 15 weeks, you have to get permission through the eligibility application. As it turns out we have at least 1 day of instruction in our 1st week which makes us 15 weeks but I thought I was going to have to get permission for 14 week semesters. Here is what they told me at FSA/SPD Dallas when I asked about a shorter semester:</div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default" style="font-family:verdana,sans-serif"><p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">"Because your request is outside the scope of the two COVID-19 Electronic Announcements issued March 5 and April 3, 2020, the Department asks that you submit your request via the EligCert update application web site. Please take the following steps:</p></div></blockquote><div class="gmail_default" style="font-family:verdana,sans-serif"><p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><u></u></p><ul type="disc" style="margin-bottom:0in;font-family:Arial,Helvetica,sans-serif;margin-top:0in"><ul type="circle" style="margin-bottom:0in;margin-top:0in"><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">Log in to <a href="https://eligcert.ed.gov/" target="_blank">https://eligcert.ed.gov/</a></li><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">In Section A, select “Other” as the application purpose, and type in the open field “Request for reduction in academic year”</li><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">Navigate to Section K, Question 69, and in this free-form text box enter your request, being sure to include the following:</li><ul><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">Identify each academic program (or groups of programs, such as “all four year degree programs”</li><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">The requested number of weeks in the academic year for each program or groups of programs</li><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">An explanation of the purpose of the request, along with a demonstration of “good cause”</li><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">Any additional relevant information.</li></ul><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">When submitting this application, print your signature page, have it signed by the appropriate official, scan and email that signature page to <a href="mailto:DallasSPD@ed.gov" target="_blank">DallasSPD@ed.gov</a>.</li><ul><li style="margin:0in 0in 0.0001pt;font-size:11pt;font-family:Calibri,sans-serif">Please be sure to include the phrase “Signature Page,” your school name, and your institution’s OPEID number in the subject line of your email."</li></ul></ul></ul></div><div><div dir="ltr" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><p><font face="Times New Roman" size="3" color="#000000">
</font></p><p><font color="#660000"></font></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><b><span style="font-size:36pt;font-family:"Palace Script MT";color:rgb(149,55,53)"> Judy Cuellar</span></b></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><span style="font-family:Verdana,sans-serif;font-size:9pt"> Judy Cuellar, MBA</span></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><span style="font-size:9pt;font-family:Verdana,sans-serif"> Director of Student Financial Services</span></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><span style="font-size:9pt;font-family:Verdana,sans-serif"> </span> <img src="https://docs.google.com/uc?export=download&id=1hKym8_fwgwOdC6fBfrnaUnNWWX3Oq5bN&revid=0B-O20q35CKPQTHZ6dVVrdXJ4RUo3L0JBOEVZY3VuU0tZemN3PQ" width="200" height="58"></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><span style="font-size:9pt;font-family:Verdana,sans-serif"> 405.425.5190 </span><span style="font-family:Verdana,sans-serif;font-size:12px"> Phone</span><span style="font-size:9pt;font-family:Verdana,sans-serif"><br> 405.425.5197</span><span style="font-family:Verdana,sans-serif;font-size:12px"> Fax</span><span style="font-size:9pt;font-family:Verdana,sans-serif"><br> financialservices<a href="mailto:judy.cuellar@oc.edu" target="_blank">@oc.edu</a> </span><span style="font-size:9pt;font-family:Arial,sans-serif"></span><span style="font-family:Verdana,sans-serif;font-size:12px"> </span><span style="font-family:Verdana,sans-serif;font-size:12px"> Email</span></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"> <a href="http://www.oc.edu/financial" target="_blank">www.oc.edu/financial</a> Website</p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><br></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"> I Believe!</p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><br></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><span style="font-size:9.5pt;font-family:Verdana,sans-serif"> Look for Scholarships on <a href="https://www.facebook.com/OCfinancialservices/" target="_blank">Facebook</a> or <a href="https://twitter.com/OC_FinancialAid" target="_blank">Twitter</a></span><span style="font-size:9.5pt;font-family:Arial,sans-serif"></span></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"> Need to send a document to Financial Services? You can use <a href="https://forms.oc.edu/Forms/dropbox" target="_blank">this secure upload link</a>.</p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><span style="font-size:9.5pt;font-family:Arial,sans-serif"> </span></p><p style="margin:0in 0in 0.0001pt;background-image:initial;background-position:initial;background-repeat:initial"><b><span style="font-size:8pt;font-family:Verdana,sans-serif">(For your assistance in pronouncing my last name, the
phonetic spelling is KWAY-ar, to hear it pronounced, go here <a href="http://inogolo.com/pronunciation/Cuellar" target="_blank">http://inogolo.com/pronunciation/Cuellar</a>)</span></b><span style="font-size:8pt;font-family:Arial,sans-serif"></span></p><p>
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Today's Topics:<br>
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1. Revised Fall Calendar (Danielle Wellman)<br>
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Message: 1<br>
Date: Tue, 16 Jun 2020 13:08:16 +0000<br>
From: Danielle Wellman <<a href="mailto:danielle.wellman@okbu.edu" target="_blank">danielle.wellman@okbu.edu</a>><br>
To: "<a href="mailto:oasfaa@lists.onenet.net" target="_blank">oasfaa@lists.onenet.net</a>" <<a href="mailto:oasfaa@lists.onenet.net" target="_blank">oasfaa@lists.onenet.net</a>><br>
Subject: [Oasfaa] Revised Fall Calendar<br>
Message-ID:<br>
<<a href="mailto:SN4PR0201MB3502399EF14BFB0F7F9601BDEF9D0@SN4PR0201MB3502.namprd02.prod.outlook.com" target="_blank">SN4PR0201MB3502399EF14BFB0F7F9601BDEF9D0@SN4PR0201MB3502.namprd02.prod.outlook.com</a>><br>
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Our executive team is looking at the possibility of a revised fall calendar in light of coronavirus, but before making a decision they want to know the financial aid implications of making those changes. I know a lot of other institutions are looking at changes for the fall as well. Can anyone whose university has made this decision offer light on any pitfalls that this may cause or specific things to check or be aware of? I know that we will have to change our loan period dates and disbursement dates for aid. Specifically I'm wondering about things like having a longer break between payment periods (this would create a longer than normal break between fall and spring) or things of this nature. Any advise on things I should research or be aware of would be greatly appreciated.<br>
<br>
Thanks!<br>
<br>
<br>
[Oklahoma Baptist University]<br>
Danielle Wellman<br>
<br>
Director of Student Financial Services<br>
<br>
500 West University, OBU Box 61242 Shawnee, OK 74804<br>
<br>
Website: <a href="http://okbu.edu" rel="noreferrer" target="_blank">okbu.edu</a><<a href="https://www.okbu.edu/" rel="noreferrer" target="_blank">https://www.okbu.edu/</a>><br>
Phone: 405.585.5020<br>
Fax: 405.585.5030<br>
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