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<p class="MsoNormal">Good morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Regents will be looking to redefine variables as we go through our software transition in the coming months. We would like to align our variables to match what IPEDS definitions are.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We welcome ideas and feedback on changes to UDS definitions. Please email me those thoughts and I will collect them for when the time comes to define variables in the new software.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Edurné Usseglio-López</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Director of Student Performance Data<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Oklahoma State Regents for Higher Education<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">655 Research Parkway, Suite 200<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Oklahoma City, OK 73104<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">P: (405) 225-9226<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">C: (202) 840-2945<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#1F497D"><a href="mailto:elopez@osrhe.edu"><span style="color:blue">elopez@osrhe.edu</span></a></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Eastwood, Matt <br>
<b>Sent:</b> Friday, March 13, 2020 10:34 AM<br>
<b>To:</b> Lopez, Edurne <elopez@osrhe.edu>; Lann-Wolcott, Matthew <mwolcott@osrhe.edu><br>
<b>Subject:</b> FW: Discrepancy between IPEDS and OSRHE definitions for First-time Freshmen and Transfer students<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here’s the original message Karla sent Wednesday evening…<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> OK-AIR <<a href="mailto:ok-air-bounces@lists.onenet.net">ok-air-bounces@lists.onenet.net</a>>
<b>On Behalf Of </b>Karla Oty<br>
<b>Sent:</b> Wednesday, March 11, 2020 5:31 PM<br>
<b>To:</b> <a href="mailto:ok-air@lists.onenet.net">ok-air@lists.onenet.net</a><br>
<b>Subject:</b> [OK-AIR] Discrepancy between IPEDS and OSRHE definitions for First-time Freshmen and Transfer students<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Greetings!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I was wondering if you have any interest in asking the regents to modify their definitions of First-time Freshmen and Transfer students to match the definitions that are used by IPEDS (definitions below). COI is working on revisions to
the Institutional Admission and Retention Policy and I had suggested that it would be great if the state changed their definition to match IPEDS. Regent’s staff indicated that the only feedback they have ever gotten on this is from me so it might be that
we are the only institution that struggles with reporting students using the two contradictory definitions. It is particularly problematic because the UDS files are used for the IPEDS surveys.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you think it would be worth recommending that the state change their definitions to match IPEDS, would you please either let me or your Vice President of Academic Affairs know. If you let me know, I’ll pass along your responses to my
VPAA.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here is OSRHE’s definitions<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h3 style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;text-indent:0in;page-break-after:auto;mso-list:none">
<span style="font-weight:normal">“First-Time-Entering Student” is a student with six or fewer attempted credit hours, excluding developmental education or pre-college work and excluding credit hours accumulated by concurrently enrolled high school students.<o:p></o:p></span></h3>
<h3 style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.5in;text-indent:0in;page-break-after:auto;mso-list:none">
<span style="font-weight:normal">“Transfer Student” is any undergraduate student with greater than six attempted credit hours, excluding developmental education or pre-college work and excluding credit hours accumulated by concurrently enrolled high school
students.<o:p></o:p></span></h3>
<p class="MsoNormal">Here is IPEDs definitions<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="100%" style="width:100.0%;border-collapse:collapse">
<tbody>
<tr>
<td valign="top" style="border:inset 1.0pt;padding:.75pt .75pt .75pt .75pt">
<p class="MsoNormal" style="margin-top:15.0pt">First-time student (undergraduate)
<o:p></o:p></p>
</td>
<td valign="top" style="border:inset 1.0pt;border-left:none;padding:.75pt .75pt .75pt .75pt">
<p class="MsoNormal" style="margin-top:15.0pt">A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the
<a href="javascript:openglossary(677)">undergraduate</a> <a href="javascript:openglossary(823)">
level</a>. This includes students enrolled in <a href="javascript:openglossary(13)">
academic</a> or <a href="javascript:openglossary(423)">occupational </a><a href="javascript:openglossary(515)">programs</a>. It also includes students enrolled in the
<a href="javascript:openglossary(221)">fall term</a> who attended college for the first time in the prior summer term, and students who entered with advanced standing (college
<a href="javascript:openglossary(151)">credits</a> or recognized postsecondary credential earned before graduation from high school).
<o:p></o:p></p>
</td>
</tr>
<tr>
<td valign="top" style="border:inset 1.0pt;border-top:none;padding:.75pt .75pt .75pt .75pt">
<p class="MsoNormal" style="margin-top:15.0pt">Transfer-in student <o:p></o:p></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:inset 1.0pt;border-right:inset 1.0pt;padding:.75pt .75pt .75pt .75pt">
<p class="MsoNormal" style="margin-top:15.0pt">A student entering the reporting institution for the first time but known to have previously attended a postsecondary institution at the same level (e.g., undergraduate, graduate). This includes new students enrolled
in the fall term who transferred into the reporting institution the prior summer term. The student may transfer with or without
<a href="javascript:openglossary(151)">credit</a>. For systems of coordinated institutions (multi-campus system), students are to be identified as transfer-in students upon entering an institution from another institution within the same coordinated system.
<o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Karla<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Karla J. Oty, Ph.D.<o:p></o:p></p>
<p class="MsoNormal">Director, Institutional Research, Assessment, and Accountability<o:p></o:p></p>
<p class="MsoNormal">Cameron University<o:p></o:p></p>
<p class="MsoNormal">2800 W. Gore Blvd<o:p></o:p></p>
<p class="MsoNormal">Lawton, OK 73505<o:p></o:p></p>
<p class="MsoNormal">(580) 581-2899<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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