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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I sought direction on this question from our Provost, and our decision (before Edurne’s email) was to report Spring 2020 method of delivery on the basis of
how classes started the semester and how the semester *<b>should</b>* have been if the pandemic had not happened, especially since the method of delivery was among the criteria used by the Department of Education to determine distribution of CARES funding.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">However, we had planned to report summer courses as all online because that is how the classes are scheduled.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Diane Fitzsimmons<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Institutional Effectiveness Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Dept. of Institutional Research, Office of the Associate Provost<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Southwestern Oklahoma State University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hays Administration Building, Room 212<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Weatherford, OK 73096<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">580-774-3212<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D">diane.fitzsimmons@swosu.edu<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> OK-AIR [mailto:ok-air-bounces@lists.onenet.net]
<b>On Behalf Of </b>Kristi John<br>
<b>Sent:</b> Friday, May 22, 2020 10:56 AM<br>
<b>To:</b> Cindy Boling; Lopez, Edurne; 'Julie Sawyer'<br>
<b>Cc:</b> ok-air@lists.onenet.net<br>
<b>Subject:</b> Re: [OK-AIR] Spring reporting<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:black">Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed
either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals
on the arts side, just a couple of examples.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:black">Kristi<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"> OK-AIR <ok-air-bounces@lists.onenet.net> on behalf of Cindy
Boling <CBoling@uco.edu><br>
<b>Sent:</b> Friday, May 22, 2020 10:39 AM<br>
<b>To:</b> Lopez, Edurne <elopez@osrhe.edu>; 'Julie Sawyer' <sawyerjk@nsuok.edu><br>
<b>Cc:</b> ok-air@lists.onenet.net <ok-air@lists.onenet.net><br>
<b>Subject:</b> Re: [OK-AIR] Spring reporting</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Wouldn’t we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester
and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Cindy Boling</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">University of Central Oklahoma</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Institutional Effectiveness</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> OK-AIR <ok-air-bounces@lists.onenet.net>
<b>On Behalf Of </b>Lopez, Edurne<br>
<b>Sent:</b> Friday, May 22, 2020 10:15 AM<br>
<b>To:</b> 'Julie Sawyer' <sawyerjk@nsuok.edu><br>
<b>Cc:</b> ok-air@lists.onenet.net<br>
<b>Subject:</b> Re: [OK-AIR] Spring reporting<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Hi Julie,<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record
(method of delivery) will be coded as other or 99 for those cases. <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">“For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.” I think all classes would be coded as 99/other
for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn’t matter?
<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><i>Note: </i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><i>I am teleworking normal business hours and days. </i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><i>Please contact me on my cell phone (202-840-2945) for the quickest response.
</i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><i>If office number preferred, I receive voicemails on my work email and will get back to you ASAP.
</i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><i> </i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><b> </b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><b>Edurné Usseglio-López</b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">Director of Student Performance Data<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">Oklahoma State Regents for Higher Education<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">655 Research Parkway, Suite 200<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">Oklahoma City, OK 73104<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">P: (405) 225-9226<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">C: (202) 840-2945<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><span style="color:#1F497D"><a href="mailto:elopez@osrhe.edu">elopez@osrhe.edu</a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> Julie Sawyer <<a href="mailto:sawyerjk@nsuok.edu">sawyerjk@nsuok.edu</a>>
<br>
<b>Sent:</b> Friday, May 22, 2020 9:18 AM<br>
<b>To:</b> Lopez, Edurne <<a href="mailto:elopez@osrhe.edu">elopez@osrhe.edu</a>><br>
<b>Cc:</b> Jennifer Ivie Barth <<a href="mailto:jennifer.ivie@tulsacc.edu">jennifer.ivie@tulsacc.edu</a>>;
<a href="mailto:ok-air@lists.onenet.net">ok-air@lists.onenet.net</a><br>
<b>Subject:</b> Re: [OK-AIR] Spring reporting<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Edurne:<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make. For
example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings. Most were moved to online but some were moved to synchronous virtual meetings.<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Thanks,<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Julie<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <<a href="mailto:elopez@osrhe.edu">elopez@osrhe.edu</a>> wrote:<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Hi there,<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:
<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">I’m going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns
related to this topic and I will address them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent it to you all.
<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="xmsonormal"><i>Note: </i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><i>I am teleworking normal business hours and days. </i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><i>Please contact me on my cell phone (202-840-2945) for the quickest response.
</i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><i>If office number preferred, I receive voicemails on my work email and will get back to you ASAP.
</i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><i> </i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><b> </b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><b>Edurné Usseglio-López</b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">Director of Student Performance Data<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">Oklahoma State Regents for Higher Education<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">655 Research Parkway, Suite 200<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">Oklahoma City, OK 73104<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">P: (405) 225-9226<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal">C: (202) 840-2945<span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="xmsonormal"><span style="color:#1F497D"><a href="mailto:elopez@osrhe.edu" target="_blank">elopez@osrhe.edu</a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> OK-AIR <<a href="mailto:ok-air-bounces@lists.onenet.net" target="_blank">ok-air-bounces@lists.onenet.net</a>>
<b>On Behalf Of </b>Jennifer Ivie Barth<br>
<b>Sent:</b> Thursday, May 21, 2020 5:07 PM<br>
<b>To:</b> <a href="mailto:ok-air@lists.onenet.net" target="_blank">ok-air@lists.onenet.net</a><br>
<b>Subject:</b> [OK-AIR] FW: Spring reporting<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">1.</span><span style="font-size:7.0pt">
</span><span style="font-size:18.0pt;font-family:"Arial","sans-serif"">Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">2.</span><span style="font-size:7.0pt">
</span><span style="font-size:18.0pt;font-family:"Arial","sans-serif"">How do you report Hybrid courses? In the past we have left these as Traditional because they all met at least one day face-to-face. We are going to utilize a new format (some call it flex,
some hy-flex) where the students can attend in person OR online. With our synchronized flex courses the student attends online during the same time as the face-to-face class.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Isabelle Billen</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> | Rose State College | Associate VP for Academic Affairs and Institutional
Effectiveness<o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">6420 SE 15<sup>th</sup> Street | FA 100 D | Midwest City, OK 73110 | p: 405.733.7580 |
<a href="mailto:e%3Aibillen@rose.edu" target="_blank">e:ibillen@rose.edu</a><o:p></o:p></span></p>
<p class="xmsonormal"><span style="font-size:9.0pt;font-family:"Calibri","sans-serif""><img border="0" width="587" height="168" id="x_gmail-m_4553457058645535972Picture_x0020_1" src="cid:image001.png@01D63028.D17D1930" alt="50-anniv-Email-signature-wht-bkg (002)"></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">_______________________________________________<br>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Julie Sawyer, Ph.D.<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Executive Director<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Northeastern State University<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Tahlequah, OK<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">918.444.2210<o:p></o:p></span></p>
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<p class="xmsonormal"><span style="font-family:"Calibri","sans-serif"">CONFIDENTIALITY NOTICE<br>
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