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<p class="Default"><span style="font-family:"Arial",sans-serif;color:#002060">Counselors/Administrators,
<o:p></o:p></span></p>
<p class="Default"><span style="font-family:"Arial",sans-serif;color:#002060">Please see below the policy guidance for institutions regarding grading for concurrent enrollment.
<o:p></o:p></span></p>
<p class="Default"><span style="font-family:"Arial",sans-serif;color:#002060"><o:p> </o:p></span></p>
<p class="Default"><span style="font-family:"Arial",sans-serif;color:#002060">Remember grading is a local policy. If you have an opportunity to visit with your concurrent enrollment students and they are considering taking a “P” or an “S”, please advise them
of your district’s policy of how that will be transcribed into your information system.
<o:p></o:p></span></p>
<p class="Default"><span style="font-family:"Arial",sans-serif;color:#002060"><o:p> </o:p></span></p>
<p class="Default"><a href="https://www.okhighered.org/state-system/corona/docs/aa-covid-guidance.pdf">https://www.okhighered.org/state-system/corona/docs/aa-covid-guidance.pdf</a>
<o:p></o:p></p>
<p class="CM1"> <b><span style="font-size:11.0pt;color:black">Grading. </span></b><span style="font-size:11.0pt;color:black"><o:p></o:p></span></p>
<p class="CM16" style="mso-margin-top-alt:0in;margin-right:12.35pt;margin-bottom:8.25pt;margin-left:0in;line-height:13.65pt">
<span style="font-size:11.0pt;color:black">Since grading will have implications for progression/graduation, major degree requirements, scholarships, graduate admission, etc., please consider the following:
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Encourage faculty to assign letter grades as planned for the Spring 2020 courses in progress.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">For a specified period of time following the posting of grades, provide students the option to elect to change a letter grade for a Spring 2020 course to S/U or P/NP. The window of time for students
to make this election may be determined at the discretion of the institution. <o:p>
</o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l1 level1 lfo2">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Discourage W or WF grade assignments as much as possible. A policy exception will be made for the Spring 2020 semester deadlines for the assignment of the automatic W in response to this unique circumstance.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="CM14" style="margin-bottom:13.25pt;line-height:13.15pt"><span style="font-size:11.0pt;color:black">Please note the following:
<o:p></o:p></span></p>
<p class="Default" style="margin-left:0in;text-indent:0in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">•<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Institutions must provide clear information and instructions to all students regarding all grading issues.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:0in;text-indent:0in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">•<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">By policy, P/F grading is only allowed as an option for students in specified courses where the student understood this as the grading option prior to enrollment, its use is discouraged.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:0in;text-indent:0in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">•<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Grades of “S”-“U”/ “P”-“NP”, “W”, and “AW” are GPA neutral, but count in hours attempted for retention and earned hours for graduation.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:0in;text-indent:0in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">•<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Institutions may want to draft a document that explains the ramifications of the GPA-neutral grades and require a signature from the student if such documentation is not a standard requirement for
a grade change. <o:p></o:p></span></p>
<p class="Default" style="margin-left:0in;text-indent:0in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">•<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">A letter grade of “F” is calculated into the GPA.
<o:p></o:p></span></p>
<p class="CM14" style="margin-left:0in;text-indent:0in;mso-line-height-alt:10.4pt;mso-list:l4 level1 lfo6">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">•<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">The grade “I” is at the instructor’s discretion, but cannot substitute for the “F” grade. The time limit to satisfy the incomplete requirements from the assigned “I” grade is at the discretion of
the institution. <o:p></o:p></span></p>
<p class="CM14" style="margin-left:0in;text-indent:0in;mso-line-height-alt:10.4pt;mso-list:l4 level1 lfo6">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">•<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Institutions will need to specify if an assigned grade of “F” will be considered eligible for change to a “U” or “NP” once assigned.
<o:p></o:p></span></p>
<p class="CM14" style="margin-left:0in;text-indent:0in;mso-line-height-alt:10.4pt;mso-list:l4 level1 lfo6">
<![if !supportLists]><span style="font-size:11.0pt"><span style="mso-list:Ignore">•<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Some institutions are submitting A-C grades and providing an automatic P/NP or S/U for grades of “D” and “F” without election by the student. If done, clear information and guidance needs to be provided
to the student <o:p></o:p></span></p>
<p class="CM14" style="mso-line-height-alt:10.4pt"><span style="font-size:11.0pt;color:#002060"> </span><span style="font-size:11.0pt">regarding the implications of a GPA neutral grade and provide them an opportunity to object, even if unlikely.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="CM17" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:21.1pt;margin-left:.5in;line-height:13.0pt">
<b><span style="font-size:11.0pt">Oklahoma’s Promise. </span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="CM16" style="mso-margin-top-alt:0in;margin-right:7.1pt;margin-bottom:8.25pt;margin-left:0in;line-height:13.65pt">
<span style="font-size:11.0pt">The following guidance is provided regarding Oklahoma's Promise and Pass/No Pass Grading for Spring 2020 semester courses (applies to Oklahoma's Promise high school students enrolled in concurrent courses):
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8">
<![if !supportLists]><span style="font-size:11.0pt;color:windowtext"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:windowtext">For the Spring 2020 semester, courses that apply to the Oklahoma's Promise high school core curriculum requirements that are assigned a grade of "pass" (or its equivalent) will
<u>not </u>be included in the GPA calculation for the core curriculum. <o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8">
<![if !supportLists]><span style="font-size:11.0pt;color:windowtext"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:windowtext">While the course grade will not be included in the calculation of the core curriculum GPA, the course will count toward the required units for the core curriculum as appropriate.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8">
<![if !supportLists]><span style="font-size:11.0pt;color:windowtext"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:windowtext">Normally, for purposes of calculating the 2.50 minimum grade point average (GPA) for the 17unit core curriculum, courses with grade of "pass" are assigned a letter grade of "D"
or the lowest passing grade that the high school assigns to courses. This will allow an exception to this requirement for Spring 2020 grades.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l3 level1 lfo8">
<![if !supportLists]><span style="font-size:11.0pt;color:windowtext"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:windowtext">Oklahoma's Promise students will remain subject to the minimum 2.50 cumulative GPA requirement for
<u>all </u>courses taken in grades 9-12 as calculated by the local school or district.
<o:p></o:p></span></p>
<p class="Default"><span style="font-size:11.0pt;color:windowtext"><o:p> </o:p></span></p>
<p class="CM8" style="margin-left:.5in"><b><span style="font-size:11.0pt">Concurrent Enrollment.
</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="CM16" style="mso-margin-top-alt:0in;margin-right:3.85pt;margin-bottom:8.25pt;margin-left:0in;line-height:13.65pt">
<span style="font-size:11.0pt">To mitigate negative impacts on concurrent enrollment students, the following guidance is provided:
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo10">
<![if !supportLists]><span style="font-size:11.0pt;color:windowtext"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:windowtext">Institutions are expected to reach out to Spring 2020 concurrent enrollment students to ensure that they have access to adequate technology to complete their coursework, and if not,
direct them to appropriate resources for connectivity or ways to complete instruction for the course(s).
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo10">
<![if !supportLists]><span style="font-size:11.0pt;color:windowtext"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:windowtext">For summer and fall concurrent admission and enrollment, institutions may use emails from parents and counselors/principals in lieu of original signatures on permission forms.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo10">
<![if !supportLists]><span style="font-size:11.0pt;color:windowtext"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:windowtext">For summer and fall concurrent enrollment, institutions may use alternative methods for admission and course placement in lieu of a currently prescribed curricular and performance
standards if the student does not have and/or cannot access standard assessments and/or records.
<o:p></o:p></span></p>
<p class="Default" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo10">
<![if !supportLists]><span style="font-size:11.0pt;color:windowtext"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;color:windowtext">All alternative admission and placement methods must be reported to the State Regents monthly in the template provided.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#002060">Take care!<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Arial",sans-serif;color:#002060">Lisa Nelson<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#002060">Director of Student Preparation<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#002060">Oklahoma State Regents for Higher Education
<o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="font-family:"Arial",sans-serif;color:#0563C1"><a href="mailto:lnelson@osrhe.edu">lnelson@osrhe.edu</a></span></u><span style="font-family:"Arial",sans-serif;color:#002060">
<o:p></o:p></span></p>
<p class="MsoNormal"><u><span style="font-family:"Arial",sans-serif;color:#0563C1"><a href="http://www.okhighered.org/student-prep">www.okhighered.org/student-prep</a></span></u><span style="font-family:"Arial",sans-serif;color:#002060"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#002060">Office: 405.225.9257<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#002060">Cell: 580.614.1328<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#002060"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Arial",sans-serif;color:#002060">“Education is not preparation for life; education is life itself.” ~ John Dewey<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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