From lmason at osrhe.edu Mon Jun 1 10:53:24 2015 From: lmason at osrhe.edu (Mason, Linda) Date: Mon, 1 Jun 2015 15:53:24 +0000 Subject: [Okgrantsmanship] OK EPSCoR Women in Science Conference--Host a FREE! Hands-on Science or Recruitment Booth In-Reply-To: References: Message-ID: REACH 1,000+ STUDENTS & TEACHERS BY HOSTING A BOOTH DURING THE WOMEN IN SCIENCE CONFERENCE HANDS-ON SCIENCE & RECRUITMENT FAIR Details about this terrific (free) outreach opportunity may be found below. Space is limited-don't delay! 1,108 students/teachers are already registered! Don't miss out! Click Here to see a list of organizations that have already signed up to hosts booths at the event. [cid:image002.jpg at 01D09C58.C2A87760] Additional Information: There is no registration fee or booth charge--the event is free, but registration is required. Default presentation space will include a covered/draped 6 ft. table and 2 chairs. Additional tables/chairs may be requested at the time of registration. A light breakfast and box lunch will be provided to all registered vendors/volunteers. You will be reaching students and teachers from all across Oklahoma. We have reached maximum capacity for schools, with 1,108 students and teachers from 60+ schools already registered to attend! We encourage organizations that plan to host traditional recruitment booths to consider including some sort of interactive, hands-on experience at their table to more fully engage students. A brief 1-2 minute activity can be a terrific conversation starter! Also, students get excited about freebies, so (if possible) plan to bring promotional materials, giveaways, etc., to further engage students. These items should be distributed informally and directly to student from your booth throughout the day. Follow these steps to secure your booth space and register your attendants: 1. One person from your group should submit the Booth Registration Form (via the Booth Registration link below) on your organization's behalf. The deadline to register a booth is Monday, Aug. 31 or when maximum capacity has been reached. 2. If your organization will be sponsoring two separate booths (i.e. two hands-on science booths or hands-on science plus a recruitment booth), you only need to complete one online form to register both booths. 3. Everyone who will be attending the conference in support of your booth must individually register via the Vendors/Volunteers link at the very bottom of the conference Webpage at http://www.okepscor.org/calendar/2015wis by Tuesday, Sept. 1. (You should plan to send a minimum of two people to the conference to host your booth and interact with students.) [http://www.okepscor.org/sites/default/files/images/booth-vendor-button-lines_1.jpg] Register Your Organization's Booth (Booth Registration Form link): http://www.okepscor.org/2015-women-science-conference-booth-registration-form-organizations Register Your Individual Staff Members (Vendors/Volunteers link): http://www.okepscor.org/calendar/2015wis Event Sponsors: [http://www.okepscor.org/sites/default/files/images/logos/nsf.png] [http://www.okepscor.org/sites/default/files/images/logos/EPSCoR-Website-Logo.gif] [http://www.okepscor.org/sites/default/files/images/Williams-logo.jpg] [http://www.okepscor.org/sites/default/files/images/SamsonEnergyLogoHorizontal.jpg] [http://www.okepscor.org/sites/default/files/images/regents%20vertical%20low%20res.gif] [http://www.okepscor.org/sites/default/files/images/logos/INBRE_185.png] [http://www.okepscor.org/sites/default/files/images/logos/nasa-epscor.png] [http://www.okepscor.org/sites/default/files/u6/2014%20OK-LSAMP%20logo.png] [http://www.okepscor.org/sites/default/files/u6/Diversity%20Lapel%20Logo.jpg] [http://www.okepscor.org/sites/default/files/images/trsa%20words%20for%20logo.jpg] Gina Miller Outreach Coordinator Oklahoma NSF EPSCoR Oklahoma State University 415 Whitehurst Hall Stillwater, OK 74078 Ph: 405.744.7645 Fax: 405.744.7688 gmiller at okepscor.org gina.miller at okstate.edu www.okepscor.org [epscor logo with full name--for email] [find-us-on-facebook] [photos on flickr logo for email] [Follow_us_on_Twitter] [youtube-logo-email-oblong] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image013.jpg Type: image/jpeg Size: 12122 bytes Desc: image013.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.jpg Type: image/jpeg Size: 3187 bytes Desc: image006.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image008.jpg Type: image/jpeg Size: 2326 bytes Desc: image008.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image010.jpg Type: image/jpeg Size: 1837 bytes Desc: image010.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image012.jpg Type: image/jpeg Size: 2278 bytes Desc: image012.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.jpg Type: image/jpeg Size: 12156 bytes Desc: image007.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image014.png Type: image/png Size: 16157 bytes Desc: image014.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image015.gif Type: image/gif Size: 6871 bytes Desc: image015.gif URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image016.jpg Type: image/jpeg Size: 4197 bytes Desc: image016.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image017.jpg Type: image/jpeg Size: 5424 bytes Desc: image017.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image018.jpg Type: image/jpeg Size: 5292 bytes Desc: image018.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image019.png Type: image/png Size: 22118 bytes Desc: image019.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image020.png Type: image/png Size: 22477 bytes Desc: image020.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image021.png Type: image/png Size: 19467 bytes Desc: image021.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image022.jpg Type: image/jpeg Size: 4188 bytes Desc: image022.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image023.jpg Type: image/jpeg Size: 4709 bytes Desc: image023.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 153738 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: oledata.mso Type: application/octet-stream Size: 241858 bytes Desc: oledata.mso URL: From lmason at osrhe.edu Mon Jun 1 12:00:03 2015 From: lmason at osrhe.edu (Mason, Linda) Date: Mon, 1 Jun 2015 17:00:03 +0000 Subject: [Okgrantsmanship] Question about fringe in proposal budgets Message-ID: Colleagues, I have been asked a question about proposal development among the public colleges and universities. The question is related to budget development around salaries and wages. There are a couple of ways to develop proposal budgets that include existing personnel: 1) you list the salary and actual fringe rate for each salary or wage line, or 2) you use a standard fringe rate, such as 35% or 50% for each salary, regardless of what the actual fringe is calculated to be. Will you please tell me which method you use? OSRHE uses actual fringe rates. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From hollie.schreiber at okstate.edu Mon Jun 1 12:24:54 2015 From: hollie.schreiber at okstate.edu (Schreiber, Hollie) Date: Mon, 1 Jun 2015 17:24:54 +0000 Subject: [Okgrantsmanship] Question about fringe in proposal budgets In-Reply-To: References: Message-ID: OSU has federally approved negotiated rates for fringe benefits, which are used in proposal budgets. Hollie Hollie Schreiber, MBA, CRA Manager, Sponsored Programs Administration Division of Agricultural Sciences and Natural Resources 243 Agricultural Hall Stillwater, OK 74078 (405) 744-7196; (405) 744-8863 fax [cid:image001.gif at 01C9F343.FA62D7F0] CONFIDENTIALITY NOTE: This e-mail communication and any documents, files, or previous e-mail messages attached to it may contain confidential information. If you are not the intended recipient, or an employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited and unauthorized. If you have received this communication in error, please immediately notify the sender by return e-mail and delete this communication and all copies and backups thereof. From: okgrantsmanship-bounces at lists.onenet.net [mailto:okgrantsmanship-bounces at lists.onenet.net] On Behalf Of Mason, Linda Sent: Monday, June 01, 2015 12:00 PM To: Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net Subject: [Okgrantsmanship] Question about fringe in proposal budgets Colleagues, I have been asked a question about proposal development among the public colleges and universities. The question is related to budget development around salaries and wages. There are a couple of ways to develop proposal budgets that include existing personnel: 1) you list the salary and actual fringe rate for each salary or wage line, or 2) you use a standard fringe rate, such as 35% or 50% for each salary, regardless of what the actual fringe is calculated to be. Will you please tell me which method you use? OSRHE uses actual fringe rates. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 3464 bytes Desc: image001.gif URL: From lmason at osrhe.edu Mon Jun 1 13:19:17 2015 From: lmason at osrhe.edu (Mason, Linda) Date: Mon, 1 Jun 2015 18:19:17 +0000 Subject: [Okgrantsmanship] Question about fringe in proposal budgets In-Reply-To: References: Message-ID: Thanks! Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ From: okgrantsmanship-bounces at lists.onenet.net [mailto:okgrantsmanship-bounces at lists.onenet.net] On Behalf Of Schreiber, Hollie Sent: Monday, June 01, 2015 12:26 PM To: Oklahoma regional university administrators and faculty about grantsmanship; cag at lists.onenet.net Subject: Re: [Okgrantsmanship] Question about fringe in proposal budgets OSU has federally approved negotiated rates for fringe benefits, which are used in proposal budgets. Hollie Hollie Schreiber, MBA, CRA Manager, Sponsored Programs Administration Division of Agricultural Sciences and Natural Resources 243 Agricultural Hall Stillwater, OK 74078 (405) 744-7196; (405) 744-8863 fax [cid:image001.gif at 01C9F343.FA62D7F0] CONFIDENTIALITY NOTE: This e-mail communication and any documents, files, or previous e-mail messages attached to it may contain confidential information. If you are not the intended recipient, or an employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited and unauthorized. If you have received this communication in error, please immediately notify the sender by return e-mail and delete this communication and all copies and backups thereof. From: okgrantsmanship-bounces at lists.onenet.net [mailto:okgrantsmanship-bounces at lists.onenet.net] On Behalf Of Mason, Linda Sent: Monday, June 01, 2015 12:00 PM To: Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net Subject: [Okgrantsmanship] Question about fringe in proposal budgets Colleagues, I have been asked a question about proposal development among the public colleges and universities. The question is related to budget development around salaries and wages. There are a couple of ways to develop proposal budgets that include existing personnel: 1) you list the salary and actual fringe rate for each salary or wage line, or 2) you use a standard fringe rate, such as 35% or 50% for each salary, regardless of what the actual fringe is calculated to be. Will you please tell me which method you use? OSRHE uses actual fringe rates. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 3464 bytes Desc: image001.gif URL: From dcummings at carlalbert.edu Mon Jun 1 14:01:05 2015 From: dcummings at carlalbert.edu (Deborah Cummings) Date: Mon, 1 Jun 2015 14:01:05 -0500 Subject: [Okgrantsmanship] Question about fringe in proposal budgets In-Reply-To: References: Message-ID: <11839fd55b98bd4fb1ebcdd6563543ed@mail.gmail.com> The HR Department figures an average percentage for fringe (one for full-time and another for part-time) that we use in our grants at CASC. I provide justification for the amount through a list of what is included and the itemized costs. *Deborah Cummings* *Grant Writer & Institutional Effectiveness Officer* *Carl Albert State College* *Poteau, OK 74953* *918-647-1388* *dcummings at carlalbert.edu * *CASC Mission Statement: To provide affordable, accessible, and exceptional education that fosters student success.* *From:* okgrantsmanship-bounces at lists.onenet.net [mailto: okgrantsmanship-bounces at lists.onenet.net] *On Behalf Of *Mason, Linda *Sent:* Monday, June 01, 2015 1:19 PM *To:* 'Oklahoma regional university administrators and faculty about grantsmanship' *Subject:* Re: [Okgrantsmanship] Question about fringe in proposal budgets Thanks! *Dr. Linda Mason* Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ *From:* okgrantsmanship-bounces at lists.onenet.net [ mailto:okgrantsmanship-bounces at lists.onenet.net ] *On Behalf Of *Schreiber, Hollie *Sent:* Monday, June 01, 2015 12:26 PM *To:* Oklahoma regional university administrators and faculty about grantsmanship; cag at lists.onenet.net *Subject:* Re: [Okgrantsmanship] Question about fringe in proposal budgets OSU has federally approved negotiated rates for fringe benefits, which are used in proposal budgets. Hollie *Hollie Schreiber, MBA, CRA* *Manager, Sponsored Programs Administration * *Division of Agricultural Sciences and Natural Resources* *243 Agricultural Hall* *Stillwater, OK 74078* *(405) 744-7196; (405) 744-8863 fax* *[image: cid:image001.gif at 01C9F343.FA62D7F0]* *CONFIDENTIALITY NOTE: * This e-mail communication and any documents, files, or previous e-mail messages attached to it may contain confidential information. If you are not the intended recipient, or an employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited and unauthorized. If you have received this communication in error, please immediately notify the sender by return e-mail and delete this communication and all copies and backups thereof. *From:* okgrantsmanship-bounces at lists.onenet.net [ mailto:okgrantsmanship-bounces at lists.onenet.net ] *On Behalf Of *Mason, Linda *Sent:* Monday, June 01, 2015 12:00 PM *To:* Oklahoma Regional Sponsored Programs Directors ( okgrantsmanship at lists.onenet.net); cag at lists.onenet.net *Subject:* [Okgrantsmanship] Question about fringe in proposal budgets Colleagues, I have been asked a question about proposal development among the public colleges and universities. The question is related to budget development around salaries and wages. There are a couple of ways to develop proposal budgets that include existing personnel: 1) you list the salary and actual fringe rate for each salary or wage line, or 2) you use a standard fringe rate, such as 35% or 50% for each salary, regardless of what the actual fringe is calculated to be. Will you please tell me which method you use? OSRHE uses actual fringe rates. *Dr. Linda Mason* Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 3464 bytes Desc: not available URL: From fostersu at nsuok.edu Mon Jun 1 14:16:35 2015 From: fostersu at nsuok.edu (Susan Evans) Date: Mon, 1 Jun 2015 14:16:35 -0500 Subject: [Okgrantsmanship] Question about fringe in proposal budgets In-Reply-To: References: Message-ID: Linda, Northeastern State University uses an estimate fringe since on some awards we do not have a person to fill the vacancy at the time the proposal is written. We have an estimate fringe for full-time, part-time, and student workers both summer rate and academic year rate. Susan On Mon, Jun 1, 2015 at 12:00 PM, Mason, Linda wrote: > Colleagues, > > I have been asked a question about proposal development among the public > colleges and universities. The question is related to budget development > around salaries and wages. > > > > There are a couple of ways to develop proposal budgets that include > existing personnel: 1) you list the salary and actual fringe rate for each > salary or wage line, or 2) you use a standard fringe rate, such as 35% or > 50% for each salary, regardless of what the actual fringe is calculated to > be. Will you please tell me which method you use? > > > > OSRHE uses actual fringe rates. > > > > *Dr. Linda Mason* > > Coordinator of Grant Writing > > Oklahoma State Regents for Higher Education > > 655 Research Parkway, Suite 200 > > Oklahoma City, OK 73104 > > 405-225-9486 desk > > 405-706-8757 cell > > 405-225-9230 FAX > > lmason at osrhe.edu > > www.okhighered.org/grant-opps/ > > > > > > _______________________________________________ > Okgrantsmanship mailing list > Okgrantsmanship at lists.onenet.net > http://lists.onenet.net/mailman/listinfo/okgrantsmanship > -- *Susan Foster-Evans, BS, CRADirector - Grants & Contracts* Northeastern State University 601 N. Grand Avenue Tahlequah, OK 74464 Office: 918-444-2256 Fax: 918-458-2306 email: fostersu at nsuok.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From jennifer.menz_payton at okstate.edu Tue Jun 2 08:05:58 2015 From: jennifer.menz_payton at okstate.edu (Menz Payton, Jennifer) Date: Tue, 2 Jun 2015 13:05:58 +0000 Subject: [Okgrantsmanship] Question about fringe in proposal budgets In-Reply-To: References: Message-ID: <09C4BB10B7EC67439ADA2B47EF880B5E2EF7C2BD@STWMB02.ad.okstate.edu> OSUIT uses the actual fringe rates that come out of Stillwater, though each branch campus has its own rates. Hope this helps! [Signature] Jennifer Menz-Payton, MPA Director, Grants and Sponsored Programs Oklahoma State University Institute of Technology Office of Institutional Advancement Donald W. Reynolds Center 1801 E. 4th Street Okmulgee, OK 74447-3901 PH 918-293-5178 FX 918-293-4633 From: cag-bounces at lists.onenet.net [mailto:cag-bounces at lists.onenet.net] On Behalf Of Mason, Linda Sent: Monday, June 01, 2015 12:00 PM To: Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net Subject: [Cag] Question about fringe in proposal budgets Colleagues, I have been asked a question about proposal development among the public colleges and universities. The question is related to budget development around salaries and wages. There are a couple of ways to develop proposal budgets that include existing personnel: 1) you list the salary and actual fringe rate for each salary or wage line, or 2) you use a standard fringe rate, such as 35% or 50% for each salary, regardless of what the actual fringe is calculated to be. Will you please tell me which method you use? OSRHE uses actual fringe rates. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2921 bytes Desc: image001.jpg URL: From nthmsn at ecok.edu Tue Jun 2 08:36:32 2015 From: nthmsn at ecok.edu (Thomason, Nancy K.) Date: Tue, 2 Jun 2015 13:36:32 +0000 Subject: [Okgrantsmanship] Question about fringe in proposal budgets In-Reply-To: References: Message-ID: At ECU we use the actual salary and calculate fringe. Thanks, Nancy Director Office of Sponsored Programs & Research East Central University Ada, OK 580-559-5259 nthmsn at ecok.edu East Central University's mission is to foster a learning environment in which students, faculty, staff, and community interact to educate students for life in a rapidly changing and culturally diverse society. Within its service area, East Central University provides leadership for economic development and cultural enhancement. [Description: cid:image002.png at 01CBFEA5.B2BA16B0] From: okgrantsmanship-bounces at lists.onenet.net [mailto:okgrantsmanship-bounces at lists.onenet.net] On Behalf Of Mason, Linda Sent: Monday, June 01, 2015 12:00 PM To: Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net Subject: [Okgrantsmanship] Question about fringe in proposal budgets Colleagues, I have been asked a question about proposal development among the public colleges and universities. The question is related to budget development around salaries and wages. There are a couple of ways to develop proposal budgets that include existing personnel: 1) you list the salary and actual fringe rate for each salary or wage line, or 2) you use a standard fringe rate, such as 35% or 50% for each salary, regardless of what the actual fringe is calculated to be. Will you please tell me which method you use? OSRHE uses actual fringe rates. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 12073 bytes Desc: image001.png URL: From lmason at osrhe.edu Tue Jun 2 10:52:51 2015 From: lmason at osrhe.edu (Mason, Linda) Date: Tue, 2 Jun 2015 15:52:51 +0000 Subject: [Okgrantsmanship] Weekly Telephone Conference on Uniform Guidance - New number - Call 405-325-8164, password 6513. Message-ID: Dear Colleagues, Several of you have joined in on a weekly telephone conference with discussion items and questions about the Uniform Guidance. We will continue this Wednesday, June 3, with the phone conversation right at 10 am or a little before. I will be in Norman conducting a grantwriting training session, so the phone number will be a different one. Call 405-325-8164, password 6513. There are 8 connections, so if you know that you are calling, you might be one of the first, a little before 10 instead of right at 10. We will continue with the telephone conversation next week on Wednesday, June 10, at the original number: 405-225-9486. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From jennifer.menz_payton at okstate.edu Wed Jun 3 09:33:04 2015 From: jennifer.menz_payton at okstate.edu (Menz Payton, Jennifer) Date: Wed, 3 Jun 2015 14:33:04 +0000 Subject: [Okgrantsmanship] Weekly Telephone Conference on Uniform Guidance - New number - Call 405-325-8164, password 6513. In-Reply-To: References: Message-ID: <09C4BB10B7EC67439ADA2B47EF880B5E2EF7C7D3@STWMB02.ad.okstate.edu> Linda, I tried to the authorization code and it says it is invalid? Please advise? [Signature] Jennifer Menz-Payton, MPA Director, Grants and Sponsored Programs Oklahoma State University Institute of Technology Office of Institutional Advancement Donald W. Reynolds Center 1801 E. 4th Street Okmulgee, OK 74447-3901 PH 918-293-5178 FX 918-293-4633 From: cag-bounces at lists.onenet.net [mailto:cag-bounces at lists.onenet.net] On Behalf Of Mason, Linda Sent: Tuesday, June 02, 2015 10:53 AM To: Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net Subject: [Cag] Weekly Telephone Conference on Uniform Guidance - New number - Call 405-325-8164, password 6513. Password Alert! This message may contain a request for your password. NEVER SEND OR RESPOND TO E-MAIL REQUESTS FOR YOUR PASSWORD. For questions about this alert, please contact the IT HelpDesk at 405-744-4357 or email helpdesk at okstate.edu. ________________________________ Dear Colleagues, Several of you have joined in on a weekly telephone conference with discussion items and questions about the Uniform Guidance. We will continue this Wednesday, June 3, with the phone conversation right at 10 am or a little before. I will be in Norman conducting a grantwriting training session, so the phone number will be a different one. Call 405-325-8164, password 6513. There are 8 connections, so if you know that you are calling, you might be one of the first, a little before 10 instead of right at 10. We will continue with the telephone conversation next week on Wednesday, June 10, at the original number: 405-225-9486. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2921 bytes Desc: image001.jpg URL: From jennifer.menz_payton at okstate.edu Wed Jun 3 09:36:01 2015 From: jennifer.menz_payton at okstate.edu (Menz Payton, Jennifer) Date: Wed, 3 Jun 2015 14:36:01 +0000 Subject: [Okgrantsmanship] Weekly Telephone Conference on Uniform Guidance - New number - Call 405-325-8164, password 6513. In-Reply-To: <09C4BB10B7EC67439ADA2B47EF880B5E2EF7C7D3@STWMB02.ad.okstate.edu> References: <09C4BB10B7EC67439ADA2B47EF880B5E2EF7C7D3@STWMB02.ad.okstate.edu> Message-ID: <09C4BB10B7EC67439ADA2B47EF880B5E2EF7C7ED@STWMB02.ad.okstate.edu> It's working now, I may have dialed in too soon! [Signature] Jennifer Menz-Payton, MPA Director, Grants and Sponsored Programs Oklahoma State University Institute of Technology Office of Institutional Advancement Donald W. Reynolds Center 1801 E. 4th Street Okmulgee, OK 74447-3901 PH 918-293-5178 FX 918-293-4633 From: cag-bounces at lists.onenet.net [mailto:cag-bounces at lists.onenet.net] On Behalf Of Menz Payton, Jennifer Sent: Wednesday, June 03, 2015 9:33 AM To: Mason, Linda; Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net Subject: Re: [Cag] Weekly Telephone Conference on Uniform Guidance - New number - Call 405-325-8164, password 6513. Linda, I tried to the authorization code and it says it is invalid? Please advise? [Signature] Jennifer Menz-Payton, MPA Director, Grants and Sponsored Programs Oklahoma State University Institute of Technology Office of Institutional Advancement Donald W. Reynolds Center 1801 E. 4th Street Okmulgee, OK 74447-3901 PH 918-293-5178 FX 918-293-4633 From: cag-bounces at lists.onenet.net [mailto:cag-bounces at lists.onenet.net] On Behalf Of Mason, Linda Sent: Tuesday, June 02, 2015 10:53 AM To: Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net Subject: [Cag] Weekly Telephone Conference on Uniform Guidance - New number - Call 405-325-8164, password 6513. Password Alert! This message may contain a request for your password. NEVER SEND OR RESPOND TO E-MAIL REQUESTS FOR YOUR PASSWORD. For questions about this alert, please contact the IT HelpDesk at 405-744-4357 or email helpdesk at okstate.edu. ________________________________ Dear Colleagues, Several of you have joined in on a weekly telephone conference with discussion items and questions about the Uniform Guidance. We will continue this Wednesday, June 3, with the phone conversation right at 10 am or a little before. I will be in Norman conducting a grantwriting training session, so the phone number will be a different one. Call 405-325-8164, password 6513. There are 8 connections, so if you know that you are calling, you might be one of the first, a little before 10 instead of right at 10. We will continue with the telephone conversation next week on Wednesday, June 10, at the original number: 405-225-9486. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2921 bytes Desc: image001.jpg URL: From lmason at osrhe.edu Wed Jun 10 10:54:54 2015 From: lmason at osrhe.edu (Mason, Linda) Date: Wed, 10 Jun 2015 15:54:54 +0000 Subject: [Okgrantsmanship] Debarment and Suspension List Checking Message-ID: Dear Colleagues, One procedure that the Uniform Guidance requires is to check grant employees status on the federal Debarment and Suspension List. Appearing on the list means that they are not eligible to do business with the US Government. So, if they appear on the list, they are not eligible for participation in federal government sponsored projects. Many institutions are checking ALL employees and prospective employees against this Debarment and Suspension List. However, if you need to do the checking of grant employees yourself, it is not a difficult process. First, sign in on the SAM registration website. If you have a current SAM registration, you will have a user name and a password. Next, select DATA ACCESS at the top of the page. Exclusions Extract Data Package is at the bottom of the page. The information is provided on Tuesday, Wednesday and Thursday. Select the most current date, click on it and download the data. (If you have Windows 2007 or newer, you will be able to download the data easily.) The data is listed by individual names first and entity names next. You can scroll down to see if the name appears. If it does, then you have to take action that removes the person from the grant project. Since this could be devastating to a project, you might want to set up a procedure to check the proposed grant staff before sending the solicitation as a Pre-Award procedure. I just checked the list for my name, and did not find myself (whew!), so I am eligible to participate in federal government supported projects. Let me know if I can help you further. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From aneitzel at rose.edu Wed Jun 10 11:01:06 2015 From: aneitzel at rose.edu (Neitzel, Alan) Date: Wed, 10 Jun 2015 16:01:06 +0000 Subject: [Okgrantsmanship] Debarment and Suspension List Checking In-Reply-To: References: Message-ID: <9D1C532DE6DE5146BE39AA9A36B88826202C350F@Vesta.admin.rose.cc.ok.us> Linda, does this mean program participants and sub-contractors as well? Thanks! Alan From: cag-bounces at lists.onenet.net [mailto:cag-bounces at lists.onenet.net] On Behalf Of Mason, Linda Sent: Wednesday, June 10, 2015 10:55 AM To: Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net Cc: Schilling, Tiffany Subject: [Cag] Debarment and Suspension List Checking Dear Colleagues, One procedure that the Uniform Guidance requires is to check grant employees status on the federal Debarment and Suspension List. Appearing on the list means that they are not eligible to do business with the US Government. So, if they appear on the list, they are not eligible for participation in federal government sponsored projects. Many institutions are checking ALL employees and prospective employees against this Debarment and Suspension List. However, if you need to do the checking of grant employees yourself, it is not a difficult process. First, sign in on the SAM registration website. If you have a current SAM registration, you will have a user name and a password. Next, select DATA ACCESS at the top of the page. Exclusions Extract Data Package is at the bottom of the page. The information is provided on Tuesday, Wednesday and Thursday. Select the most current date, click on it and download the data. (If you have Windows 2007 or newer, you will be able to download the data easily.) The data is listed by individual names first and entity names next. You can scroll down to see if the name appears. If it does, then you have to take action that removes the person from the grant project. Since this could be devastating to a project, you might want to set up a procedure to check the proposed grant staff before sending the solicitation as a Pre-Award procedure. I just checked the list for my name, and did not find myself (whew!), so I am eligible to participate in federal government supported projects. Let me know if I can help you further. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From lmason at osrhe.edu Thu Jun 11 16:30:49 2015 From: lmason at osrhe.edu (Mason, Linda) Date: Thu, 11 Jun 2015 21:30:49 +0000 Subject: [Okgrantsmanship] NCURA UG Webinar 12 noon - 2:30 pm / UG Teleconference Call - Wednesday June 17 - new time: 3 pm Message-ID: Dear Colleagues, The weekly conference calls regarding the Uniform Guidance and writing grant policies for the institution have been quite interesting. We have a very short presentation on some aspect of the Uniform Guidance and related policy items, then people ask questions. The questions are very helpful to all the participants on the call for many reasons. One, the content-related question is usually of interest to all parties. Two, the content-related question might never have crossed the mind of one or more of the participants, so it stimulates a new thought or procedure plan. And three, the content-related question might have several potential answers depending on the size and nature of the institution. So, we have decided that after a month of weekly calls, we will continue on a week-by-week basis until we (a) decide not to continue, or (b) no one connects. This next week, June 17, is also the date for a Uniform Guidance webinar provided by NCURA (National Council for University Research Administrators) from 12 to 2:30 pm. So we have decided to have the conference call a 3 pm with the NCURA webinar as the agenda item. Call 405-225-9100 and ask for the Uniform Guidance conference call with Linda Mason. The operator will connect you to the call. I have paid for the webinar, and invite you to view it with me. I have a little snack lunch set up so we will not miss lunch. Some people are going to view it at their own institutions, but if you have not registered, please consider coming here and taking advantage of our hospitality. We will meet in the first floor OneNet Conference Room. It is always helpful to discuss training items in a group instead of attending a one-sided webinar. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: From lmason at osrhe.edu Tue Jun 16 10:46:47 2015 From: lmason at osrhe.edu (Mason, Linda) Date: Tue, 16 Jun 2015 15:46:47 +0000 Subject: [Okgrantsmanship] SUMMER OSRHE GRANTS NEWSLETTER Message-ID: The GRANT NEWS will be published in one SPRING 2015 issue containing March, April and May. It will be published next in one SUMMER 2015 issue containing your reports from June, July and August. So send before late August. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ From: Kathryn Schoonover [mailto:schoonok at nsuok.edu] Sent: Tuesday, June 16, 2015 10:42 AM To: Mason, Linda Subject: OSRHE GRANTS NEWSLETTER Linda, Please find attached NSU's grant awards to be published in the next OSRHE grants newsletter. Thanks, Kathi -- Kathryn Schoonover, M.S. Director Research & Sponsored Programs Northeastern State University 600 N. Grand Ave. Tahlequah, OK 74464 (918) 444-2243 **CONFIDENTIALITY** -This e-mail (including any attachments) may contain confidential, proprietary and privileged information. Any unauthorized disclosure or use of this information is prohibited. -------------- next part -------------- An HTML attachment was scrubbed... URL: From lmason at osrhe.edu Mon Jun 29 13:50:20 2015 From: lmason at osrhe.edu (Mason, Linda) Date: Mon, 29 Jun 2015 18:50:20 +0000 Subject: [Okgrantsmanship] Teleconference Calls Re: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards In-Reply-To: References: Message-ID: This is to inform you that we will not continue the 10 am teleconference calls to discuss the Uniform Guidance. This is also a reminder that you should send to me a copy of your Institutional grant policy or a status statement toward completion of an Institutional grant policy on July 1, 2015. I have received 3 statements and one policy. Thanks for your attention to this request! I will be out of the office June 30 through July 8, but I will be in touch with email. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ From: Mason, Linda Sent: Thursday, May 21, 2015 4:14 PM To: Oklahoma Regional Sponsored Programs Directors (okgrantsmanship at lists.onenet.net); cag at lists.onenet.net; 'Traci-Brannon at ouhsc.edu'; 'Judith-Grove at ouhsc.edu'; Evert, Amanda; 'dstevens at rose.edu'; 'DMARANGONI at rsu.edu'; Benton, Katherine; Benton, Katherine; 'gskinner at se.edu'; 'Shabnum.Bouma at swosu.edu'; 'Shabnum.Bouma at swosu.edu'; 'yolanda.carr at swosu.edu'; 'paula-lemon at utulsa.edu'; 'deborah-newton at utulsa.edu'; 'adrienne-blalack at utulsa.edu'; 'varnold at uco.edu'; 'credmond at uco.edu'; 'LRenteria at uco.edu'; Wilson, Greg; 'dbrandt at uco.edu'; 'kchan7 at uco.edu'; 'sclark37 at uco.edu'; 'mwhite52 at uco.edu'; Latham, Tricia; 'innisd at bacone.edu'; 'falleafc at bacone.edu'; 'Denise.Christy at careertech.ok.gov'; 'dmccoy at choctawnation.com'; 'kbruce at choctawnation.com'; 'berdie at choctawnation.com'; 'gpekah at cnc.cc.ok.us'; 'ryan.blanton at connorsstate.edu'; Wohlers, Tony; 'pam.humphrey at doc.state.ok.us'; Thomason, Nancy; 'tkennedy at eosc.edu'; 'slovett at eosc.edu'; 'ckirk at eosc.edu'; 'lmorgan at eosc.edu'; 'hscott at eosc.edu'; Howell, LaDonna; Grissom, Terri; 'alharris at langston.edu'; 'mehorn at langston.edu'; 'hsrambo at langston.edu'; Tillman, Linda; Wallace, Thelma; Westman, Dennis; Westman, Dennis; Westman, Dennis; 'Shelly.Schulz at noc.edu'; 'Shelly.Schulz at noc.edu'; 'schoonok at nsuok.edu'; 'wikat at nsuok.edu'; 'fostersu at nsuok.edu'; 'swepstod at nsuok.edu'; 'shatswes at nsuok.edu'; 'fannintl at nsuok.edu'; 'flock at nsuok.edu'; 'gantone at occc.edu'; Goode, April; 'sstump at oru.edu'; Grissom, Terri; Thomas, Deena; Northrop, Gayle; Mason, Linda; Thompson, Goldie; Campbell, Karla; 'robert.dixon at okstate.edu'; 'lisa.faulkner at okstate.edu'; 'brenda.walker at okstate.edu'; 'Laura.chalus at okstate.edu'; 'Brenda.walker at okstate.edu'; 'Catherine.kovacs at okstate.edu'; 'jennifer.menz_payton at okstate.edu'; 'pcarmel at okstate.edu'; 'Sandra.hudgens at okstate.edu'; 'ambcole at osuokc.edu'; 'brendsm at osuokc.edu'; 'adeaton at ou.edu'; 'bmillsap at ou.edu'; 'adeaton at ou.edu'; 'Brad-Avery at ouhsc.edu'; 'Tamara-Franklin at ouhsc.edu'; 'lisa-asch at ouhsc.edu'; 'Lisa-Mosley at ouhsc.edu'; 'Mary-Cotter at ouhsc.edu'; 'penny.grantservices at gmail.com'; 'gcherry2 at cox.net'; Quinn-Teague, Kathy; 'sshockey at ecok.edu'; 'chrystal overton'; 'Swalwell, Joe'; Neitzel, Allan Cc: Campbell, Karla; Sonobe, Dr. Blake Subject: Teleconference Calls Re: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Dear Colleagues, The purpose of the issuance of the Uniform Guidance is to provide government that is more efficient, effective and transparent, the Office of Management and Budget (OMB) is streamlining the Federal government's guidance on Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards. Our phone call on May 20 about Uniform Guidance information was about 30 minutes in length on Tuesday, May . Participants included persons from Western, Seminole, NSU, CU, and LU. A brief overview included: * Three main resources that may be useful to policy drafters include: 1) The Crosswalk Document - http://www.whitehouse.gov/sites/default/files/omb/fedreg/2013/uniform-guidance-crosswalk-to-predominate-source- existing-guidance.pdf 1) The Searchable Document - http://www.ecfr.gov/cgi-bin/text-idx?SID=e229aed322251eefcc78f38a08d91202&node=pt2.1.200&rgn=div5 2) Posted Institutional Policies - OU at http://vpr.okstate.edu/; http://research.ouhsc.edu/forms-policies/; OSU at http://vpr.okstate.edu/, Harvard at http://osp.finance.harvard.edu/policies * Some main items of the required changes in written policy are the inclusion of: 1) risk assessment, 2) monitoring of subgrantees, and 3) required staff and PI training. * I issued a July 1 deadline to submit a written and approved institutional grant policy to the Oklahoma State Regents for Higher Education. This deadline can be met by submitting a copy or access to the written/approved policy, but also institutions that do not have a written policy completed and approved by July 1 may act on the option of responding with a status statement. A status statement should provide an anticipated date of approval of an institutional grant policy. * One major change in the Uniform Guidance is that the granting agency will monitor subgrantees. This includes risk assessment, reporting, F&A overhead sharing with all subgrantees, and information transparency. (See 200.205 Federal awarding agency review of risk posed by applicants; 200.207 Specific conditions; 200.208 Certifications and representations; 200.301 Performance measurement; 200.302 Financial management; 200.324 Federal awarding agency or pass-through entity review; 200.327 Financial reporting; Monitoring and reporting program performance; 200.330 Subrecipient and contractor determinations; 200.331 Requirements for pass-through entities; 200.400 Policy guide.) * A written policy about the capability to make a risk assessment about potential grantees and subgrantees is part of the requirements of the Uniform Guidance. Risk assessment includes protection of human subjects, protection of animal subjects, conflict of interest, responsible conduct of research, certification regarding debarment and suspension, access to audit information, F&A rate negotiations, capability of cost sharing, export control, and fiscal responsibility. (See 200.205 Federal awarding agency review of risk posed by applicants; 200.302 Financial management; 200.303 Internal controls; 200.400 Policy guide; 200.419 Cost accounting standards and disclosure statement; 200.519 Criteria for Federal program risk) * Specific grant question: Dr. Goldie Thompson, Director of Teacher Education for OSRHE, and the director of the Elementary and Secondary Education Act (ESEA), Improving Teacher Quality Grant Program, issued a request for a statement of institutional internal controls for those institutions that received the ITQ grant this year. The statement of internal controls may be copied and sent if it is not online, an online url may be sent, or a person who represents access to information regarding institutional internal controls (such as a fiscal officer). The intent is to establish the capability for the OSRHE ITQ program to make a realistic risk assessment about the subgrant recipient, according to the Uniform Guidance regulations. In the future the OSRHE subgrant program officers will request a form insuring institutional data access to be used for risk assessment at the pre-award level. It will be a lot easier to respond to, in the same way that a form insuring a drug-free workplace and equal employment opportunity practices are maintained. I can answer specific questions about the ITQ request, and Dr. Thompson can answer specific questions, too. (See 200.303 Internal controls; 200.302 Financial management; 200.400 Policy guide.) * Required staff and PI training is needed in order to hold all the staff and PI's accountable for their administrative and fiscal actions. OSRHE will require all grant-related staff to attend annual training, and will provide additional consultative training as needed. OSRHE will require that all their subgrantees attend annual training, too. It is anticipated that the institutions will need to engage in annual training for their grant staff and PIs. (See 200.205 Federal awarding agency review of risk posed by applicants; 200.302 Financial management; 200.400 Policy guide.) * We discussed the State Regents' timeline, which is July 1 for our written document, August for submission to legal counsel, September for submission to presidents and provosts, and for public posting, and October for Regents' consideration and approval. The campus timeline may in fact be similar (not completed by July 1), but it will be shorter because institutions do not require the public posting of policy changes. As you can see from this timeline, we will not have a document approved by the beginning of the fiscal year, July 1. The actual functional deadline required by the issuance of the Uniform Guidance is the audits of the effective fiscal year after the UG effective date. (See 200.110 Effective/applicability date.) * Each week a telephone conversation via teleconference is provided with all who wish to participate from the higher education institutions and the Coordinator of Grantwriting for the Oklahoma State Regents. The dates and times are Tuesdays at 10:00 am. The length of the phone call will be approximately 30 minutes. I look forward to talking with you next week and in subsequent weeks. I believe it is helpful to hear other institutional questions and the answers provided. It helps to understand better when you hear FAQs from other perspectives. Scheduled Calls Wednesday, May 27 - 10:00 am-10:30 am Wednesday, June 3 - 10:00 am-10:30 am Wednesday, June 10 - 10:00 am-10:30 am The maximum number that can be on a call is 27. If we decide that our response is too many, we could break up the plan into two times instead of one to reduce the number of people on one call. Just call 405-225-9100 and ask to be put into the Uniform Guidance or Grant teleconference with Dr. Mason. Dr. Linda Mason Coordinator of Grant Writing Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 405-225-9486 desk 405-706-8757 cell 405-225-9230 FAX lmason at osrhe.edu www.okhighered.org/grant-opps/ -------------- next part -------------- An HTML attachment was scrubbed... URL: