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<p class=MsoNormal><em><i><font size=5 color=navy face="Monotype Corsiva"><span
style='font-size:18.0pt;font-family:"Monotype Corsiva";color:navy'>Linda Mason,
Ed.D.</span></font></i></em><font color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Coordinator for Grant Writing Assistance</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:PlaceName w:st="on"><font size=2
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color:navy'>Oklahoma</span></font></st1:PlaceName><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'> <st1:PlaceType
w:st="on">State</st1:PlaceType></span></font></st1:place><font size=2
color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'> Regents for Higher Education</span></font><font color=navy><span
style='color:navy'><o:p></o:p></span></font></p>
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color:navy'>655 Research Parkway, Suite 200</span></font></st1:address></st1:Street><font
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color:navy'>Oklahoma City</span></font></st1:City><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'> <st1:State
w:st="on">OK</st1:State> <st1:PostalCode w:st="on">73104</st1:PostalCode></span></font></st1:place><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>lmason@osrhe.edu</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> titone@usc.edu
[mailto:titone@usc.edu] <br>
<b><span style='font-weight:bold'>Sent:</span></b> Friday, April 08, 2011 6:15
PM<br>
<b><span style='font-weight:bold'>To:</span></b> COGR<br>
<b><span style='font-weight:bold'>Subject:</span></b> COGR: Federal Government
Shutdown - Some Resources</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<pre><font size=2 face="Courier New"><span style='font-size:10.0pt'>As directed by the Office of Management and Budget, each<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>department/agency has developed a plan for how the agency will operate<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>during a funding hiatus, lapse, a.k.a. government shutdown. Agencies<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>have begun to post their plans to their websites and issue notice and<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>guidance to their awardees. <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'><o:p> </o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>COGR sent an email to the membership describing the OMB guidance to<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>agencies on Thursday. The OMB general guidance is available at: <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>http://www.whitehouse.gov/omb/memoranda_default. The Department of<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Health & Human Services (home to the National Institutes of Health) and<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>the National Science Foundation have posted their agency plans to their<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>websites - HHS Fiscal Year 2011 Contingency Staffing Plan for Operations<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>in the Absence of Enacted Annual Appropriations at: <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>http://www.hhs.gov/about/shutdown/index.html ; and NSF at: <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>http://www.nsf.gov/pubs/2011/shutdown11001/shutdown11001.pdf.<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Additional guidance from NSF for grantees and contractors is attached<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>here. Other agencies are sending notices to awardees and/or posting<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>information to their websites. <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'><o:p> </o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>What's common is that unless you hear directly from the agency, grantees<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>and contractors should continue working on currently funded projects.<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>For those agencies that use local electronic systems (not Grants.gov)<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>for applications, submission of progress reports, requests for payments,<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>etc., those systems generally will not be available during the shutdown.<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Thus, Grants.gov will be available but most other, local systems<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>(including those that link to Grants.gov) will not be available.<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Fastlane will not be available. NSF will issue guidance about<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>submitting applications to programs with deadlines during the shutdown<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>AFTER the shutdown. Unless you're using HHS Payment Management System<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>(PMS) or Treasury's ASP which are available during the shutdown,<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>payments to grantees will not be processed or payments made until after<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>the shutdown. No new grants/contracts will be issued during the<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>shutdown. <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'><o:p> </o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>As you think about what to expect during a shutdown, any activity -<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>payment, issuing an award, etc. - that requires an action by a Federal<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>employee - payment approval, issuing a notice of award, etc. - will not<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>likely occur. Activities that can continue without an employee's action<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>can continue. Thus, in terms of payments, those that are entirely<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>automated or support critical or essential programs - HHS's PMS supports<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>a variety of payments made by the agency including health service<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>centers, Medicare, etc., will remain available. In terms of reporting,<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>FederalReporting.gov will be available so you can continue to do your<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>ARRA reporting and the FSRS.gov system for FFATA subrecipient reporting<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>will likely be available as well. But NSF will not be issuing payments<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>during a shutdown because the payment system is unavailable.<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Nonetheless, your award notice is a promise to pay and payments can be<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>anticipated when Federal employees return to work. <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'><o:p> </o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>We are reviewing other agency plans and these approaches are consistent.<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Agencies can stop work on cooperative agreements, contracts and some<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>grants if the participation of a Federal employee is essential and that<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>employee is unavailable. Similarly, work can be stopped if the funding<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>stream allocated to the award is dependent on the passage of the FY 2011<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>budget. Some institutions have received messages warning them that<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>stop work orders may be issued. Such a warning is an alert. Agencies<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>must provide a stop work order to halt activities on individual projects<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>or contracts. <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'><o:p> </o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>We will continue to monitoring the agencies for any changes. If the<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>shutdown last for a long period of time, some of the current plan<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>elements may change. We've tried to be cautious throughout the<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>confusion concerning a possible government shutdown. Absent official<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>announcements, we have avoided speculating on what would happen and<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>tried to confirm any information we provide you. We will continue to<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>maintain that approach. <o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'><o:p> </o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Carol Blum<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Director, Research Compliance and Administration<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>Council on Governmental Relations (COGR)<o:p></o:p></span></font></pre><pre><st1:Street
w:st="on"><st1:address w:st="on"><font size=2 face="Courier New"><span
style='font-size:10.0pt'>1200 New York Ave., NW, Suite 750</span></font></st1:address></st1:Street><o:p></o:p></pre><pre><st1:place
w:st="on"><st1:City w:st="on"><font size=2 face="Courier New"><span
style='font-size:10.0pt'>Washington</span></font></st1:City> <st1:State
w:st="on">DC</st1:State> <st1:PostalCode w:st="on">20005</st1:PostalCode></st1:place><o:p></o:p></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>202-289-6655, ext. 117<o:p></o:p></span></font></pre><pre><font
size=2 face="Courier New"><span style='font-size:10.0pt'>cblum@cogr.edu<o:p></o:p></span></font></pre></div>
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