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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>Grant Proposal Library<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>I have wanted to host a library of successful proposals for writers to access. Here is a stream of conversations from Offices of Sponsored Programs and Research Development across the country about accomplishing a library collection of proposals. What do you think? Can we do such a thing? It would not be accessible to the public, just to the faculty who want models for their own writing. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b><span style='font-size:16.0pt;font-family:"Monotype Corsiva";color:#1F497D'>Linda Mason, Ed.D.<o:p></o:p></span></b></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Coordinator of Grant Writing <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Oklahoma State Regents for Higher Education<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>655 Research Parkway, Suite 200<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>Oklahoma City, OK 73104<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>405-225-9486 desk<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>405-706-8757 cell<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>405-225-9230 FAX<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>lmason@osrhe.edu<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D'>www.okhighered.org/grant-opps/<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoPlainText><o:p> </o:p></p><p class=MsoPlainText><b>Case Western Reserve University<o:p></o:p></b></p><p class=MsoPlainText>I'm looking for a little information on proposal sharing within an institution. I've been trying to encourage faculty that sharing funded proposals would float all boats, as it would improve skills across the board/help the university as a whole. I've run into some challenges and some encouragement -- while proposal sharing wasn't even heard of years ago, some faculty here see it happening more and more, albeit still as one-offs. We've actually thought about creating a central proposal archive. Here, any faculty member could check in and find funded examples from the past. My question to you: does anyone know of examples of this, which I could share as encouragement? Or perhaps literature of this as a best practice/rough numbers on how many research institutions do the same?<o:p></o:p></p><p class=MsoPlainText><o:p> </o:p></p><p class=MsoPlainText><b>Memorial Sloan-Kettering Cancer Center <o:p></o:p></b></p><p class=MsoPlainText>Here at MSKCC we have a Successful Grant Library on our internal Grants & Contracts website. It actually came as a request from our senior leadership. The library is still expanding, but we have at least one example of almost every NIH mechanism and ASCO CDAs and YIAs. We also offer renewal and resubmission applications. We are selective in which investigators we ask to share their proposals so our track record of getting a positive response is pretty high. Like others we redact all names, and budget information. It has been very well received but definitely took some work to get the project off the ground. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoPlainText><b>Northwestern University – Chicago<o:p></o:p></b></p><p class=MsoPlainText>Let’s face it, investigators are working in one of the most competitive research environments ever and their IP, which most certainly includes funded and unfunded proposals, is their currency—and the very thing that gets them essential research funding, salary increases, recognized, and promoted/tenured. That said, in my experience, investigators are incredibly collegial and willing to share. But the reasons are not all altruistic, investigators often look for new opportunities when they agree to share their IP, thus my approach has been one of active broker toward relationship building.<o:p></o:p></p><p class=MsoPlainText><o:p> </o:p></p><p class=MsoPlainText>When Investigator A wants a proposal from Investigator B, I will make a blind request. That is, I ask Investigator B if s/he will share with Investigator A. This way, B doesn’t need to worrying about asking for something from someone s/he has never met before and/or personal rejection, and A can consider saying “no” without worry about losing face. I’m very specific about which part(s) of the proposal and reviews I’d like to share, and I always promise not to share individual salary info from the budgets (offering to modify budget sections if necessary so that sharing can be possible). 100% of the time (many requests over many years), B has said “yes” to sharing with A—and 100% of the time A thanks B directly (I know because I harangue A until s/he sends a thank you note or tells me s/he has made a call). It’s the latter personal communication that makes it all work great. Investigator A feels a sense of appreciation for a colleague’s willingness to share, and Investigator B knows s/he is being recognized for both her/his IP and collegiality. I also ask A to commit to sharing her/his proposals in the future, and have often seen the commitment fulfilled. Not only that, but a few times an additional aspect of the relationship forms between investigators—occasionally A & B have started a collaboration, sometimes B has written a letter of support for A, sometimes B offers to review the proposal for A, and sometimes B agrees to serve in a formal/informal adviser for the project/research/grant mechanism. My favorite brokered request to date: one between two investigators who happen to be married! Research development and marriage counseling all rolled up into one!!<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoPlainText><b>Tufts University<o:p></o:p></b></p><p class=MsoPlainText>Since we have three campuses and a history of not a tremendous amount of cross-campus collaboration, a lot of times faculty don't know one another particularly well. My office is part of central administration, and we're the one office that is strictly a service for faculty (we don't deal with compliance-related issues at all, except by default as we help faculty follow university and funding agency guidelines as they develop their proposals). Faculty tend to see us as honest brokers because of that, and if we ask investigator B on behalf of investigator A for a sample proposal, then almost always we get a "yes" answer.<o:p></o:p></p><p class=MsoPlainText><o:p> </o:p></p><p class=MsoPlainText>The other thing we do to make some of the infrastructure/education/diversity/training grants a little less cumbersome is to maintain a searchable wiki of "standard" text that we mine from previous grants we've worked on. It's a clunky solution, but the only people who have access to the text are those of us who work in my office, and so we're able to curate the text and help the faculty member tailor it to their particular proposal. We considered at one point making the text available to all Tufts faculty and staff, but we were worried about the potential for plagiarism (people copying and pasting the same text into multiple proposals) and poor grantsmanship (not altering the text to make sure that it actually supports the goals of the RFA).<o:p></o:p></p><p class=MsoPlainText><o:p> </o:p></p><p class=MsoPlainText><b>Purdue<o:p></o:p></b></p><p class=MsoPlainText>We keep a library of sample proposals at Purdue with funded proposals from both Purdue PIs and outside Purdue. Usually it's not as helpful as you might since solicitations change from year to year even in the same program, and unfortunately sometimes proposals are funded <u>in spite of</u> how they are written/organized and not because of it. Inexperienced readers could make wrong assumptions if they are not careful.<o:p></o:p></p><p class=MsoPlainText><o:p> </o:p></p><p class=MsoPlainText><b>University of Toledo<o:p></o:p></b></p><p class=MsoPlainText>At the University of Toledo, we are building a public "war chest" of sample proposals. The process was quite simple—I just asked various faculty if they would be willing to allow us to post the abstract and project narrative for successful proposals. Most have agreed. The only ones who have not are concerned about IP and patent information. Our goal is to let more inexperienced faculty see what a successful proposal looks like from the perspective of formatting, language, grammar, etc. Additionally, all NSF awards are public, although it is definitely recommended to approach the PI and get his or her agreement to use them in such a manner. We are also collecting data sharing plans, mentoring plans and other "standard" supplementary documents.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><b>Resources <o:p></o:p></b></p><p class=MsoNormal>"Why Academics Have a Hard Time Writing Good Grant Proposals" published in The Journal of Research Administration Volume XXXVIII, Number 2,2007. <o:p></o:p></p><p class=MsoNormal>Copies of top-ranked, funded proposals are available <a href="http://www.tgcigrantproposals.com">www.tgcigrantproposals.com</a>: <o:p></o:p></p><p class=MsoNormal style='margin-left:0in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>in <a href="http://www.tgcigrantproposals.com/search/cdlist.asp">multiple-proposal CD sets</a> for $99 <o:p></o:p></span></p><p class=MsoNormal style='margin-left:0in;text-indent:-.25in;mso-list:l0 level1 lfo1'><![if !supportLists]><span style='font-size:10.0pt;font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>on a <a href="http://www.tgcigrantproposals.com/search/subjects.asp">custom-made CD</a>: the first proposal of your choice is $29 and each additional proposal is $20 <o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p></div></body></html>