[Cobo] Follow-up to COBO meeting on CORE System Implementation issue

[Mauck, Sheri]

Business officers:

In preparation for further discussion with government leaders as it relates to the CORE Implementation System, please send a listing of as many issues (positive and negative) associated with an exemption from the CORE System that would allow Higher Education to process its own vendor and payroll claims.  We would like your input by Tuesday, January 14, 2003.  

A meeting is being scheduled for next week and the items you submit will be consolidated into a concept paper that can effectively communicate our collective position.  We will also use this list as a tool for addressing or troubleshooting issues to help each other in the event that an exemption is granted and institutions take on the additional reporting requirements currently being provided by the State.  You might begin discussions on your campus with the list that was provided by OSF and build on that list with your specific issues or questions.

To provide the group a better understanding of the current systems being operated please answer the following questions as part of your response.

	1.	What is the name of the system currently being operated on your campus?  Is this an integrated system?  If so, please list the sub-systems that are integrated?

	2.	Does your institution currently use a P-card system?  What is the reporting level that is currently being reported to OSF?  (i.e. Are you reporting at the lowest object-code levels, or consolidating purchases into the highest object code?)

	3.	Is your agency linked to any other agency for administrative processing?  If yes, please list.

	4.	Does your agency have a unique FEI number assigned by the IRS that could be utilized for payroll processing requirements?

	5.	What is the estimated cost over the last five years expended on implementing and maintaining the administrative system you utilize? 

	6.	Do you currently do remote check/warrant printing from the State Treasurer's Office?

	7.	What percentage of your total checks/warrants issued on an annual basis is issued from your agency special account/700 and printed locally?

	8.	 Please provide reasons or examples that an exemption would have in providing you efficiencies that aren't currently being utilized through the OSF system.

A notice will be sent to you through the list serve when a meeting date is scheduled.  Please feel free to attend the meeting in person or by telephone conference.  As further information is compiled it will be shared with the full Council.