[Cobo] FW: REVISED DEPOSIT INSTRUCTIONS

[LeFlore, Bobby]

-----Original Message-----
From: owner-core-general at youroklahoma.com
[mailto:owner-core-general at youroklahoma.com]On Behalf Of
jeanie.robards at osf.state.ok.us
Sent: Wednesday, January 28, 2004 2:51 PM
To: core-general at youroklahoma.com
Subject: REVISED DEPOSIT INSTRUCTIONS






Communication Liaison;

REVISED DEPOSIT INSTRUCTIONS FROM TREASURE'S OFFICE
Please ensure your Accounting Divisions receive ASAP

                      Advice Card Deposits  Batch 99

                               Instructions

The reference field must be used for all deposit entries.  The reference
number must be five characters in length with the first digit either a Y or
N.  Y signifies this is the last record for a particular deposit.  OST will
sum all records with the same numerical reference number and post the
total.  This total should equal the sum of the deposit made at the bank.
The same numerical numbers can be used the next business day since there is
no test for duplicates beyond the same work day.  This should work similar
to how deposits were entered into the OST system before 11/01/03.  On
deposits where there is more than one detail line per deposit, you may
enter debits (credits to cash) as long as 1) the deposit is a net credit
(positive to cash), and the total detail lines to class funds are net
credits (positive to cash).  Below are examples.

Example 1  one deposit to the bank and one detail line to enter.

      Deposit detail plus a reference number of Y1001


Example 2  one deposit to the bank and more than one detail line to enter.

      Line 1 detail plus a reference number of N1001
      Line 2 detail plus a reference number of N1001
      Line 3 detail plus a reference number of N1001
      Line 4 detail plus a reference number of Y1001


Example 3  more than one deposit to the bank and one detail line to enter
per deposit..

      Deposit 1 detail plus a reference number of Y1001
      Deposit 2 detail plus a reference number of Y1002
      Deposit 3 detail plus a reference number of Y1003


Example 4  more that one deposit to the bank and more than detail line to
enter for any of the deposits.

      Deposit 1
      Line 1 detail plus a reference number of N1001
      Line 2 detail plus a reference number of Y1001

      Deposit 2 detail plus a reference number of Y1002

      Deposit 3
      Line 1 detail plus a reference number of N1003
      Line 2 detail plus a reference number of N1003
      Line 3 detail plus a reference number of Y1003

Jeanie Robards
CORE Project
3812 North Santa Fe, Suite 100
Oklahoma City, OK 73118
Phone: 405 962-2420
Fax:      405 524-9983
E-Mail: Jeanie.Robards at osf.state.ok.us