[Cobo] FW: FY2018-FY2025 Capital Outlay Request Submittals

[Mauck, Sheri]

Business Officers,                               PLEASE SHARE WITH THE APPROPRIATE DIVISION ON YOUR CAMPUS FOR COMPLETION.

This year's campus master plan update will be submitted using the attached spreadsheet format developed by the Long Range Planning Commission Staff.

Please list all of your institution's campus master plan projects in the spreadsheet and return to me by email (smauck at osrhe.edu<mailto:smauck at osrhe.edu>) by JUNE 10, 2016.

Thank you for your attention to this annual request.  If you have questions, please let me know.

Sheri Mauck
smauck at osrhe.edu




Subject: FY2018-FY2025 Capital Outlay Request Submittals

Good afternoon,

It is time to submit capital outlay requests for the FY 2018 - 2025 Capital Improvements Plan and FY2018 Capital Budget. The deadline for submittals is July 1, 2016.  As in years past, you are required to evaluate and self-score your requests utilizing the Long Range Capital Planning Commission's Project Guidelines, which are located here: https://www.ok.gov/dcs/searchdocs/app/manage_documents.php?id=1056.  This document outlines what projects qualify for submittal and what information you should include with your submission.

This year, in an effort to make the process easier on users, submittals will be made to OMES - Capital Assets Management (CAM) utilizing the attached Excel spreadsheet. While Hyperion is now up and running, CAM is in the process of making some internal software changes that may impact our use of Hyperion. Those impacts are unclear at this time, so we are using spreadsheets in order to avoid duplicative data entry. Once I am clear on how our new software will integrate with Hyperion, I will have my staff enter the capital outlay requests so the data will be ready to use to develop the next Capital Improvements Plan, as well as be available for system users to build off of in future years. This will safeguard our likelihood of getting a clean set of requests without the corruption issues we encountered last year and will ensure that you have an accurate set of capital outlay request data to work with in future years.

For those of you who used a spreadsheet to submit requests last year, you should be able to migrate over data from last year's sheet over to the new sheet. You will only need to adjust the funding columns for years FY18-FY25, in addition to any other updates you need to make.  If you need your sheet from last year, please email Justin or myself and we will forward it to you.

If you have any questions, please do not hesitate to contact me or Justin Henry, Assistant Planner, (405) 522-1652 or Justin.henry at omes.ok.gov<mailto:Justin.henry at omes.ok.gov>.  Thank you.

Ben Davis, AICP | Director, Planning
Administrative Officer, Capitol-Medical Center Improvement and Zoning Commission
p. 405-522-1652 | f. 405-522-3861
Capital Assets Management | OMES
omes.ok.gov<http://omes.ok.gov/>
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