[Cobo] FW: Notification of G5 Shutdown Period and Guidance for Processing Payrolls with Grant Funding

[Mauck, Sheri]

From: Lisa Raihl [mailto:Lisa.Raihl at omes.ok.gov]
Sent: Tuesday, February 16, 2016 12:47 PM
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Cc: Jean Hayes; Beth Brox; OMES Transaction Processing PR; Mauck, Sheri
Subject: Notification of G5 Shutdown Period and Guidance for Processing Payrolls with Grant Funding

The U.S. Department of Education will be performing maintenance on their Grants Management System from 9 p.m. Eastern Standard Time (EST) Wednesday February 17, 2016 until 6 a.m. EST Monday February 22, 2016. During this period, agencies will not be able to drawdown funds.

If an agency doesn't have payroll completed before the shutdown period to drawdown funds, they will have to wait until the system comes back up on Monday, February 22, 2016. Funding would then be available to submit payroll on Tuesday February 23, 2016. This would be inside the five (5) business day rule for payrolls paying on February 29, 2016.

OMES will allow an exception to the five (5) business day rule for this event. Payroll processed for payment on February 29, 2016 should be submitted no later than Tuesday February 23, 2016 to be considered timely. When submitting the Validate PFT Funding Report, please include the following statement: G5 Grants System Delay

Including the statement on the Validate PFT Funding Report will notify Transaction Processing of the reason for the late submission and will prevent a late notification being sent out. Please see the attached documentation for further information and guidance.



Thank you,

Lisa M. Raihl, CPA
Accounting & Reporting Analyst
Division of Central Accounting & Reporting
Office of Management & Enterprise Services
5005 N. Lincoln Blvd., Suite 100
Oklahoma City, OK  73105-3324
405-521-3258
lisa.raihl at omes.ok.gov<mailto:lisa.raihl at omes.ok.gov>
omes.ok.gov
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