[Cobo] FW: Vendor File Conversion Manual and Agency Instructions

[Mauck, Sheri]

Please see the attached electronic vendor conversion manual prepared by OMES.  As you will remember this process was suspended until after the legislative session and budget process.  We are now ready to move forward.  Institutions are being asked to complete an application form and return to Victoria Baker by August 15, 2016, in order to build a conversion schedule over the next several months by institution.

Please note that institutions that house their banking data at the State Treasurer will require additional planning and development at the state level, so those institutions will be toward the later part of the conversion schedule.

If you have questions or concerns, please let us know. Thanks.

From: Victoria Baker [mailto:Victoria.Baker at omes.ok.gov]
Sent: Friday, July 01, 2016 11:08 AM
To: Mauck, Sheri; Lynne Bajema
Subject: RE: Vendor File Conversion Manual and Agency Instructions

The Higher Education Vendor File Conversion Manual has been completed and OMES has finalized all of the changes being made to the vendor file interface process used by Higher Ed agencies using the state vendor file (currently only applicable to OU Health Science Center).

The changes implemented allow additional control over employee banking used for reimbursements. Each Higher Ed agency will now have the ability to create a unique agency specific address/location which would only be able to be added or modified by their agency. OUHSC is currently testing the new process and it will be in effect in July.

Additional planning and development is also in process for the agencies maintaining their employee banking information with the Office of State Treasurer. Communications and instructions for these agencies will be issued at a later date. These agencies should complete the steps to prepare their vendor file, but will be scheduled for conversion after the development of their employee EFT interface process has been completed.

Attached you will find the completed Higher Education Vendor File Conversion Manual. Each agency should complete the Conversion Application to include their agency information and choices of FY 17 or FY 18 conversion dates and return to OMES Vendor Registration Victoria.Baker at omes.ok.gov<mailto:Victoria.Baker at omes.ok.gov> by August 15, 2016.

Thank you for your assistance and please let me know if you need any additional information.


Victoria Baker
Vendor Registration Manager
Office of Management and Enterprise Services
405-522-3093 desk
405-693-7120 mobile
405-522-3663 fax
omes.ok.gov<http://www.ok.gov/OSF/>

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