[Cobo] Memo on fee waivers

[Mauck, Sheri]

OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION


Memo


To:                          Business Officers
From:                    Amanda Paliotta
Date:                     Tuesday, November 27, 2018
Subject:               Waivers of Fees


In recent weeks we have received several questions regarding the waiving of fees for certain student populations.  This memo is to provide guidance of the policy provisions relating to fee waivers and to provide consistent information, system-wide, as our institutions begin the process of establishing fee proposals for the next tuition cycle.

State Regents Tuition and Fee Policy (4.18.6 – D) states the following:

Fees may neither be assessed nor waived unless authorized by general policy or by specific authorization of the State Regents.

Keeping in mind that you have approved fees—both mandatory and academic services fees-- that were submitted for approval on the basis of costs incurred to offer services to students, there are only two ways to waive fees, unless specifically authorized in policy, and remain in compliance with policy:  (1) to pay from a cash source the fees you are waiving for students, or (2) to request a formal exemption to policy for State Regents’ action to approve or deny.

If your institution is considering an exemption to policy in order to waive any fees, we ask that your President submit a formal request to the Chancellor listing the fees you intend to waive and a narrative explaining the rationale for the exemption.  This data will then be used to develop an agenda item for State Regents’ consideration at the appropriate time.

If you have questions in which we can be helpful, please let me know.

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