From smauck at osrhe.edu Thu Aug 1 14:15:07 2024 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 1 Aug 2024 19:15:07 +0000 Subject: [Cobo] <> Refunding of OCIA 2014C now 2024B for FY25 Audit Disclosures Message-ID: -- THIS E-MAIL WAS RECEIVED FROM AN EXTERNAL SOURCE-- Please find the note for your clients that a portion of the 2014C was refunding in late May 2024 and will impact the obligations for the coming fiscal year. Attached are the new institutional debt service schedule to use for FY25 audit disclosures. From: Jamie Manoles Sent: Wednesday, May 29, 2024 2:12 PM To: Mauck, Sheri ; Tygret, Mark Cc: Adelia Gueringer Subject: <> OCIA 2014C now 2024B -- THIS E-MAIL WAS RECEIVED FROM AN EXTERNAL SOURCE-- Sheri- Please find the attached spreadsheets for the now refunded 2014C, Series 2024B, with a breakdown by institution. There are 2 worksheets for reference: 1. 2014C Principal amounts by institution_Post 2024B, which looks at the original principal amounts as a percentage of the total principal for each maturity and calculates the new principal amounts for each institution. Great reference tool when comparing the two series and easy one page chart when printed. 2. Bond Series 2024B - institutions share of Series 2014C- breaks it down by institution monthly and has a tab for each facility/project. Also Note, the 7/1/2024 Principal for the Series 2014C was not refunded. It will be paid on that date and the series will officially end. Will your office be sending the institutions their new breakdowns? Please let me know if you have any questions. Thanks again, Jamie Manoles | Director, OCIA Oklahoma State Treasurer | OCIA p. 405.522.1962 treasurer.ok.gov | oklahoma.gov/ocia [cid:image006.png at 01DAE41D.27751520] [cid:image002.png at 01DAB1AE.4B4CEF50] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 459 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image006.png Type: image/png Size: 23982 bytes Desc: image006.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image007.png Type: image/png Size: 489 bytes Desc: image007.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: Bond Series 2024B - Institutions' share of Series 2014C.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 88862 bytes Desc: Bond Series 2024B - Institutions' share of Series 2014C.xlsx URL: From smauck at osrhe.edu Thu Aug 1 14:21:13 2024 From: smauck at osrhe.edu (Mauck, Sheri) Date: Thu, 1 Aug 2024 19:21:13 +0000 Subject: [Cobo] <> Refunding of OCIA 2014A now 2024A for FY25 audit disclosures Message-ID: -- THIS E-MAIL WAS RECEIVED FROM AN EXTERNAL SOURCE-- Please find the new debt service schedules for the 2014A OCIA series that was refunding in late May 2024 and will impact the obligations for the coming fiscal year. Attached are the new institutional debt service schedule to use for FY25 audit disclosures and updated (lower) amounts outstanding as of July 1, 2024. From: Jamie Manoles Sent: Wednesday, May 29, 2024 2:12 PM To: Mauck, Sheri ; Tygret, Mark Cc: Adelia Gueringer Subject: <> OCIA 2014A now 2024A -- THIS E-MAIL WAS RECEIVED FROM AN EXTERNAL SOURCE-- Sheri- Please find the attached spreadsheet for the now refunded 2014A, Series 2024A, with a breakdown by institution. There are 3 tabs on the worksheet for reference: 1. 2014A prior outstanding debt 2. The Principal Breakdown tab, which looks at the original principal amounts as a percentage of the total principal for each maturity and calculates the new principal amounts for each institution. Great reference tool when comparing the two series. 3. The 2024A Debt Service Breakdown tab calculates the new principal and interest totals based on the calculated percentages for each institution. We did use the updated % for the OSU/NOC update a few years ago. Also Note, the 7/1/2024 Principal for the Series 2014A was not refunded. It will be paid on that date and the series will officially end. Do you recall how this was handled with the institutions auditors when this was refunded in 2014? Will your office be sending the institutions their new breakdowns? Please let me know if you have any questions. Thanks again, Jamie Manoles | Director, OCIA Oklahoma State Treasurer | OCIA p. 405.522.1962 treasurer.ok.gov | oklahoma.gov/ocia [cid:image006.png at 01DAE41E.02F0FAB0] [cid:image002.png at 01DAB1AA.88FFE7C0] [Icon Description automatically generated] [Icon Description automatically generated] [Icon Description automatically generated] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 459 bytes Desc: image002.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: Debt Service Breakdown By Institution - OCIA Series 2024A.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 62016 bytes Desc: Debt Service Breakdown By Institution - OCIA Series 2024A.xlsx URL: From smauck at osrhe.edu Tue Aug 13 15:04:30 2024 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 13 Aug 2024 20:04:30 +0000 Subject: [Cobo] FW: <> RE: OK Invest Annual Report 2024 In-Reply-To: References: Message-ID: Please find the attached Annual OK Invest Report for 2024 audit disclosures. Thanks you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Annual OK Invest Report FY24.pdf Type: application/pdf Size: 1208591 bytes Desc: Annual OK Invest Report FY24.pdf URL: From smauck at osrhe.edu Tue Aug 20 10:39:43 2024 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 20 Aug 2024 15:39:43 +0000 Subject: [Cobo] FW: <> On-behalf Notice In-Reply-To: References: Message-ID: Please find data being shared by OMES for use in audit preparations. From: Roy Garcia Sent: Tuesday, August 20, 2024 10:30 AM To: Roy Garcia Cc: Felicia Clark ; Mike Lyons Subject: <> On-behalf Notice -- THIS E-MAIL WAS RECEIVED FROM AN EXTERNAL SOURCE-- Good Morning, Attached is the on-behalf notice which may be helpful in the preparation of your audit report. Thank you, Roy M. Garcia CPA, QPA, CGMA | Financial Reporting Manager Central Accounting and Reporting | OMES State of Oklahoma | Roy.Garcia at omes.ok.gov p. 405-521-3298 | f. 405-521-2001 Oklahoma.gov | omes.ok.gov [cid:image001.png at 01DAF2EB.C6483BF0] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 7915 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: On-behalf 2024.pdf Type: application/pdf Size: 211345 bytes Desc: On-behalf 2024.pdf URL: From ycollier at osrhe.edu Tue Aug 27 15:51:23 2024 From: ycollier at osrhe.edu (Collier, Yolenda) Date: Tue, 27 Aug 2024 20:51:23 +0000 Subject: [Cobo] Budget Needs Survey FY'26 - FY'28 Message-ID: Business Officers: As legislative changes in budget request requirements (SB 1030, 2016 Oklahoma Legislature) operational funding requests are to be submitted for three years instead of the standard one year. Due to this change, in addition to the FY'26 budget needs, the budget needs for FY'27, and FY'28 will also be required. Attached are five workbooks to report your institution's FY'26 - FY'28 budget needs. The data will be summarized and presented to the State Regents, Legislature, Governor and other interested parties as part of the higher education funding needs for FY'26 - FY'28. The "1 - Form - Budget Needs Survey FY2026", "1 - Form - Budget Needs Survey FY2027", and "1 - Form - Budget Needs Survey FY2028" workbooks: Use these workbooks to identify your institution's mandatory cost and budget priorities for FY'26, FY'27, and FY'28. The "Instructions" worksheet provides the information to complete the forms. The "1 - Form - Use of Cost Savings for FY2026 Budget Needs Survey" workbook is used to report cost savings for all institution operations and information technology activities from FY'22 to FY'26 and how the cost savings were utilized. Institutions will measure their cost savings internally and report only the grand total of each year's total cost savings. Institutions will continue to report their use of cost savings from FY'22 through FY'26. The "Use of Cost Savings" worksheets are important as they will report the utilization of cost savings into campus operations, mandatory costs, institutional priorities, Complete College America initiatives, strengthening programs, information technology equipment and infrastructure, energy reduction and enhancing reserves. The "2 - Guidance for Mandatory Cost FY2026" workbook will provide guidance from Risk Management, OTRS and OMES: Employees Group Insurance Division. This worksheet provides general guidance to calculate mandatory cost changes for health and dental insurance, risk management, social security and teachers' retirement. * Please report how your institution deployed the FY26 Critical Workforce Development Initiative funds using the "Special Initiative Funding" workbook. Please be specific in dollar amounts, purposes, and anticipated outcomes that should total to the full amount of your institution's allocation. The information you report in this worksheet will be used for accountability of the funding you received in FY25 allocations to increase STEM degree production. It is important that you use this funding to enhance your STEM production and not to supplant prior funding allocated to STEM degree programs. * Budget Needs Survey FY2026 form, Misc Data workbook, section G - changes in concurrent enrollments: Please report FY'26 concurrent enrollment reimbursement projection in dollar amounts for junior high school students and senior high school students respectively compared to the concurrent enrollments reimbursement from FY'26. * For the purposes of estimating increases in health insurance and social security percentage changes, please use the incremental % increases that you are building into the FY'26 need request. * Strategic Plan 2030: Projected cost increases or budget need for initiatives that support the State Regents' Blueprint 2030 Strategic Plan (on misc data form) * FY25 actual outcomes from investment of new special initiative funding with specific data/KPI's. * Share Service Schedule: The potential use of "shared services" as a model for system efficiencies continues to be emphasized. The budget needs survey is due on September 30, 2024. Please email your survey to ycollier at osrhe.edu. The budget needs request will be tentatively presented to the State Regents on November 7, 2024. Please feel free to contact us if you have any questions. We appreciate your diligence. Yolenda Collier Assistant Vice-Chancellor for Budget & Finance Oklahoma State Regents for Higher Education 405.225.9317 ycollier at osrhe.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 1 - Form - Budget Needs Survey FY2026.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 480332 bytes Desc: 1 - Form - Budget Needs Survey FY2026.xlsx URL: -------------- next part -------------- A non-text attachment was scrubbed... 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Name: 2 - Guidance for Mandatory Costs FY2026.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 107996 bytes Desc: 2 - Guidance for Mandatory Costs FY2026.xlsx URL: From mtygret at osrhe.edu Thu Aug 29 09:12:21 2024 From: mtygret at osrhe.edu (Tygret, Mark) Date: Thu, 29 Aug 2024 14:12:21 +0000 Subject: [Cobo] COCO September 19, 2024 Meeting Agenda Message-ID: Ladies and Gentlemen: Attached please find the agenda for the Council of Business Officers meeting scheduled for Thursday, September 19, 2024, at 9:00 am. We are organizing the event in Zoom-remote mode, and the link is included on the agenda. I hope the topics will provide valuable information and will generate lively conversation. Please feel free to invite and include anyone on your teams to join us. I am available to make a sincere attempt to answer any questions you might have, meaning Sheri can answer any question you might have. I hope to see you all on the 19th! Happy Labor Day to all, Mark Mark Tygret Vice Chancellor for Budget and Finance Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 (405) 225-9126 office (405) 613-4363 cell mtygret at osrhe.edu [Oklahoma State Regents for Higher Education logo] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2235 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: September 2024 Agenda.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 23805 bytes Desc: September 2024 Agenda.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: September 2024 Agenda.pdf Type: application/pdf Size: 122485 bytes Desc: September 2024 Agenda.pdf URL: From ycollier at osrhe.edu Thu Aug 29 17:34:00 2024 From: ycollier at osrhe.edu (Collier, Yolenda) Date: Thu, 29 Aug 2024 22:34:00 +0000 Subject: [Cobo] Budget Needs Survey FY'26 - FY'28 In-Reply-To: References: Message-ID: Business Officers: I'm reattached the "1-Form-Budget Needs Survey FY2026" that Strategic Plan 2030 is included in the Misc Data tab. Please make sure to use this FY2026 form to report Strategic Plan 2030. Thank you. Yolenda From: Collier, Yolenda Sent: Tuesday, August 27, 2024 3:51 PM To: Council of Business Officers Subject: Budget Needs Survey FY'26 - FY'28 Business Officers: As legislative changes in budget request requirements (SB 1030, 2016 Oklahoma Legislature) operational funding requests are to be submitted for three years instead of the standard one year. Due to this change, in addition to the FY'26 budget needs, the budget needs for FY'27, and FY'28 will also be required. Attached are five workbooks to report your institution's FY'26 - FY'28 budget needs. The data will be summarized and presented to the State Regents, Legislature, Governor and other interested parties as part of the higher education funding needs for FY'26 - FY'28. The "1 - Form - Budget Needs Survey FY2026", "1 - Form - Budget Needs Survey FY2027", and "1 - Form - Budget Needs Survey FY2028" workbooks: Use these workbooks to identify your institution's mandatory cost and budget priorities for FY'26, FY'27, and FY'28. The "Instructions" worksheet provides the information to complete the forms. The "1 - Form - Use of Cost Savings for FY2026 Budget Needs Survey" workbook is used to report cost savings for all institution operations and information technology activities from FY'22 to FY'26 and how the cost savings were utilized. Institutions will measure their cost savings internally and report only the grand total of each year's total cost savings. Institutions will continue to report their use of cost savings from FY'22 through FY'26. The "Use of Cost Savings" worksheets are important as they will report the utilization of cost savings into campus operations, mandatory costs, institutional priorities, Complete College America initiatives, strengthening programs, information technology equipment and infrastructure, energy reduction and enhancing reserves. The "2 - Guidance for Mandatory Cost FY2026" workbook will provide guidance from Risk Management, OTRS and OMES: Employees Group Insurance Division. This worksheet provides general guidance to calculate mandatory cost changes for health and dental insurance, risk management, social security and teachers' retirement. * Please report how your institution deployed the FY26 Critical Workforce Development Initiative funds using the "Special Initiative Funding" workbook. Please be specific in dollar amounts, purposes, and anticipated outcomes that should total to the full amount of your institution's allocation. The information you report in this worksheet will be used for accountability of the funding you received in FY25 allocations to increase STEM degree production. It is important that you use this funding to enhance your STEM production and not to supplant prior funding allocated to STEM degree programs. * Budget Needs Survey FY2026 form, Misc Data workbook, section G - changes in concurrent enrollments: Please report FY'26 concurrent enrollment reimbursement projection in dollar amounts for junior high school students and senior high school students respectively compared to the concurrent enrollments reimbursement from FY'26. * For the purposes of estimating increases in health insurance and social security percentage changes, please use the incremental % increases that you are building into the FY'26 need request. * Strategic Plan 2030: Projected cost increases or budget need for initiatives that support the State Regents' Blueprint 2030 Strategic Plan (on misc data form) * FY25 actual outcomes from investment of new special initiative funding with specific data/KPI's. * Share Service Schedule: The potential use of "shared services" as a model for system efficiencies continues to be emphasized. The budget needs survey is due on September 30, 2024. Please email your survey to ycollier at osrhe.edu. The budget needs request will be tentatively presented to the State Regents on November 7, 2024. Please feel free to contact us if you have any questions. We appreciate your diligence. Yolenda Collier Assistant Vice-Chancellor for Budget & Finance Oklahoma State Regents for Higher Education 405.225.9317 ycollier at osrhe.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 1 - Form - Budget Needs Survey FY2027.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 462087 bytes Desc: 1 - Form - Budget Needs Survey FY2027.xlsx URL: -------------- next part -------------- A non-text attachment was scrubbed... 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