From M.Rinehart at sscok.edu Tue Aug 5 15:12:39 2025 From: M.Rinehart at sscok.edu (Melanie Rinehart) Date: Tue, 5 Aug 2025 20:12:39 +0000 Subject: [Cobo] Invitation for Finance Officers Meeting and Lunch In-Reply-To: References: Message-ID: Dear Colleagues: On behalf of President Lana Reynolds and Seminole State College, I am pleased to extend a special invitation to you for a networking event designed specifically for leaders in higher education financial and business administration hosted by SSC. We hope that you will join us for "Networking Beyond the Budget," a morning dedicated to fostering connections, sharing insights, and building a stronger community among higher education business professionals. This event offers a unique opportunity to step away from the daily demands of financial statements and engage in meaningful conversations with peers who understand the unique challenges and opportunities within higher education operations. We invite you to dress casually and stay for lunch on us! We are also hopeful that our new Vice Chancellor for Budget and Finance Nick Hathaway will be able to join us that day. Please use the link to the poll below to let us know what day and time would work best for you to attend no later than the end of day, Friday, August 15th. We will send an agenda and details as soon as we get results from the poll. We look forward to welcoming you for a morning of engaging dialogue and fruitful connections. https://forms.office.com/r/wtKZVK6cwQ Sincerely, Melanie Rinehart, MBA (she, her) Vice President of Finance, Grants and Enrollment 405-382-9277 2701 Boren Blvd Seminole, OK 74818 Need to book an appointment? Click here. [cid:eac542a4-eca4-4ae0-b841-4284cebf2561] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Outlook-pdw0ztsm Type: image/jpg Size: 3447 bytes Desc: Outlook-pdw0ztsm URL: From mtygret at osrhe.edu Wed Aug 13 15:51:31 2025 From: mtygret at osrhe.edu (Tygret, Mark) Date: Wed, 13 Aug 2025 20:51:31 +0000 Subject: [Cobo] REMINDER: FY-25 Summary of Oklahoma Capital Assets Maintenance and Protection (OCAMP) Fund Uses Message-ID: Thanks to all who have already responded to our request for an accounting of OCAMP funds allocated in FY-25. This is a very friendly reminder that our intake deadline for the information is this Friday, August 15, 2025. As mentioned in the previous appeal, the ability to fully account for the application and expenditure of these funds is something we all recognize as critical to the program's success and your assistance is greatly appreciated. Please contact us should you have questions and, again, thank you for your support and help with this effort. Mark Mark Tygret Vice Chancellor for Budget and Finance Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 (405) 225-9126 office (405) 613-4363 cell mtygret at osrhe.edu [cid:44dd1d59-ea44-4702-a985-50500ce60d6a] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 9545 bytes Desc: image.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY-25 OCAMP Funds Summary Template.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 23491 bytes Desc: FY-25 OCAMP Funds Summary Template.xlsx URL: From M.Rinehart at sscok.edu Thu Aug 14 07:32:17 2025 From: M.Rinehart at sscok.edu (Melanie Rinehart) Date: Thu, 14 Aug 2025 12:32:17 +0000 Subject: [Cobo] Invitation for Finance Officers Meeting and Lunch In-Reply-To: References: Message-ID: Good morning Business Officers! I hope everyone's Fall semester is getting off to a great start. Just a quick reminder of our invite to our "Networking Beyond the Budget" event and our ask for you to complete the survey to help us select the best day. The event details and link to the survey are below. So far Tuesday, September 16th is winning the votes! Please complete the survey by end of day tomorrow. I look forward to seeing everyone! Sincerely, Melanie Rinehart, MBA (she, her) Vice President of Finance, Grants and Enrollment 405-382-9277 2701 Boren Blvd Seminole, OK 74818 Need to book an appointment? Click here. [cid:b1ce23d0-3a92-435a-8348-740149d0d896] ________________________________ From: Melanie Rinehart Sent: Tuesday, August 5, 2025 3:12 PM To: Council of Business Officers Subject: Invitation for Finance Officers Meeting and Lunch Dear Colleagues: On behalf of President Lana Reynolds and Seminole State College, I am pleased to extend a special invitation to you for a networking event designed specifically for leaders in higher education financial and business administration hosted by SSC. We hope that you will join us for "Networking Beyond the Budget," a morning dedicated to fostering connections, sharing insights, and building a stronger community among higher education business professionals. This event offers a unique opportunity to step away from the daily demands of financial statements and engage in meaningful conversations with peers who understand the unique challenges and opportunities within higher education operations. We invite you to dress casually and stay for lunch on us! We are also hopeful that our new Vice Chancellor for Budget and Finance Nick Hathaway will be able to join us that day. Please use the link to the poll below to let us know what day and time would work best for you to attend no later than the end of day, Friday, August 15th. We will send an agenda and details as soon as we get results from the poll. We look forward to welcoming you for a morning of engaging dialogue and fruitful connections. https://forms.office.com/r/wtKZVK6cwQ Sincerely, Melanie Rinehart, MBA (she, her) Vice President of Finance, Grants and Enrollment 405-382-9277 2701 Boren Blvd Seminole, OK 74818 Need to book an appointment? Click here. [cid:eac542a4-eca4-4ae0-b841-4284cebf2561] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Outlook-pdw0ztsm Type: image/jpg Size: 3447 bytes Desc: Outlook-pdw0ztsm URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Outlook-fkthrj2s Type: image/jpg Size: 3447 bytes Desc: Outlook-fkthrj2s URL: From ksmith at osrhe.edu Thu Aug 14 09:14:22 2025 From: ksmith at osrhe.edu (Smith, Kylie) Date: Thu, 14 Aug 2025 14:14:22 +0000 Subject: [Cobo] Retirement Reception Honoring Mark Tygret - Wednesday, Aug. 27 In-Reply-To: References: Message-ID: After three years of dedicated service to the Oklahoma State Regents for Higher Education-and an impressive 37 years of service to the State of Oklahoma-Mark Tygret will retire at the end of this month. Please join us as we celebrate his outstanding career and contributions at a come-and-go retirement reception in his honor on Wednesday, August 27 from 2:00 to 3:30 p.m. in the Regents Conference Room at the State Regents' offices (655 Research Parkway, Suite 200, Oklahoma City, OK). [cid:image001.png at 01DC0CF7.E092BA40] Kylie Smith, Ph.D. Vice Chancellor for Administration Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, Oklahoma 73104 405.225.9122 ksmith at osrhe.edu follow us on X @okhighered [cid:image002.png at 01D91168.14F91740] [cid:image004.png at 01D5F860.453EF380] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 349684 bytes Desc: image001.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 13386 bytes Desc: image003.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image005.png Type: image/png Size: 7525 bytes Desc: image005.png URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: MarkTygretRetirementInvite.pdf Type: application/pdf Size: 1009292 bytes Desc: MarkTygretRetirementInvite.pdf URL: From nhathaway at osrhe.edu Thu Aug 14 15:10:53 2025 From: nhathaway at osrhe.edu (Hathaway, Nick) Date: Thu, 14 Aug 2025 20:10:53 +0000 Subject: [Cobo] Update on Deferred Maintenance Funding Message-ID: Business Officers, I look forward to working with each of you to advance your institutions and the state system as a whole. I know many of you are wondering about the timing of the arrival of deferred maintenance funds. This update contains the best information that we have available. Update on Deferred Maintenance Funding While originally intended for distribution over three fiscal years, the entire $101,250,000 designated for higher education will be allocated this fiscal year, FY26. The Long-Range Capital Planning Commission (LCRF) is scheduled to hold a meeting on September 11th to review the deferred maintenance program. We are hopeful that funds will be authorized for distribution to the Regents at the meeting. We will provide an update on the timing of the transfer of funds from the Regents to the institutions once the distribution to the Regents is approved. Future Funding: As we await the official release of funds, please note that a new mechanism for deferred maintenance allocation will not exist after this year until sales tax apportionment in FY29. Actions Requested: * Reporting on Past Funds: Please ensure you have reported on what you have done with money previously allocated to your institution. We need detailed information, including the total project cost and the portion funded by OCAMP. Please don't hesitate to reach out with interests or questions, 405-570-6956. Nick Hathaway -------------- next part -------------- An HTML attachment was scrubbed... URL: From M.Rinehart at sscok.edu Thu Aug 21 08:10:07 2025 From: M.Rinehart at sscok.edu (Melanie Rinehart) Date: Thu, 21 Aug 2025 13:10:07 +0000 Subject: [Cobo] Networking Beyond the Budget Message-ID: Good morning! I am excited to invite you all to the "Networking Beyond the Budget" event at Seminole State College. The event is going to be from 10 a.m. - 1 p.m on Tuesday, September 16th. It will be a morning of casual conversations and professional development. Please feel free to forward this invite to anyone at your institution that you feel would have interest or would benefit from this opportunity. Schedule of Events 10:00 a.m. - Welcome by SSC President Lana Reynolds 10:10 a.m. - Welcome by Vice Chancellor Nick Hathaway 10:25 a.m. - Introductions 10:45 a.m. - Strengths and Struggles - Using Kahoot, in this fun and light-hearted session, we will go through different areas/aspects of our jobs and             provide connections with those who have a strength in each area with those who struggle in the respective areas. 11:45 a.m. - Idea Swap - Bring your best and brightest ideas that you have found helpful to you, your administration, your students or anyone on campus.             Let's help each other upskill with already vetted practices and procedures from our offices. 12:00 p.m. - Lunch on us There is a link on the attached flyer for registration. Please be sure to register by September 10th. We look forward to you all being there! Sincerely, Melanie Rinehart, MBA (she, her) Vice President of Finance, Grants and Enrollment 405-382-9277 2701 Boren Blvd Seminole, OK 74818 Need to book an appointment? Click here. [cid:b7d83a16-ef59-4cdc-a820-5ae8a0657345] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Outlook-drci20yy Type: image/jpg Size: 3447 bytes Desc: Outlook-drci20yy URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Networking Beyond the Budget Invitation.pdf Type: application/pdf Size: 2249759 bytes Desc: Networking Beyond the Budget Invitation.pdf URL: From ycollier at osrhe.edu Fri Aug 22 14:26:26 2025 From: ycollier at osrhe.edu (Collier, Yolenda) Date: Fri, 22 Aug 2025 19:26:26 +0000 Subject: [Cobo] Budget Needs Survey FY'27 - FY'29 Message-ID: Business Officers: As legislative changes in budget request requirements (SB 1030, 2016 Oklahoma Legislature) operational funding requests are to be submitted for three years instead of the standard one year. Due to this change, in addition to the FY'27 budget needs, the budget needs for FY'28, and FY'29 will also be required. Attached are five workbooks to report your institution's FY'27 - FY'29 budget needs. The data will be summarized and presented to the State Regents, Legislature, Governor and other interested parties as part of the higher education funding needs for FY'27 - FY'29. The "1 - Form - Budget Needs Survey FY2027", "1 - Form - Budget Needs Survey FY2028", and "1 - Form - Budget Needs Survey FY2029" workbooks: Use these workbooks to identify your institution's mandatory cost and budget priorities for FY'27, FY'28, and FY'29. The "Instructions" worksheet provides the information to complete the forms. The "1 - Form - Use of Cost Savings for FY2027 Budget Needs Survey" workbook is used to report cost savings for all institution operations and information technology activities from FY'23 to FY'27 and how the cost savings were utilized. Institutions will measure their cost savings internally and report only the grand total of each year's total cost savings. Institutions will continue to report their use of cost savings from FY'23 through FY'27. The "Use of Cost Savings" worksheets are important as they will report the utilization of cost savings into campus operations, mandatory costs, institutional priorities, Complete College America initiatives, strengthening programs, information technology equipment and infrastructure, energy reduction and enhancing reserves. At this time, the health insurance and risk management premium rates have not released. The "2 - Guidance for Mandatory Cost FY2027" workbook will provide guidance from Risk Management, OTRS and OMES: Employees Group Insurance Division. This worksheet provides general guidance to calculate mandatory cost changes for health and dental insurance, risk management, social security and teachers' retirement will be sent in September once the health insurance and risk management premium rates are available. * Please report how your institution deployed the FY27 Critical Workforce Development Initiative funds using the "Special Initiative Funding" workbook. Please be specific in dollar amounts, purposes, and anticipated outcomes that should total to the full amount of your institution's allocation. The information you report in this worksheet will be used for accountability of the funding you received in FY26 allocations to increase STEM degree production. It is important that you use this funding to enhance your STEM production and not to supplant prior funding allocated to STEM degree programs. * Budget Needs Survey FY2027 form, Misc Data workbook, section G - changes in concurrent enrollments: Please report FY'27 concurrent enrollment reimbursement projection in dollar amounts for junior high school students and senior high school students respectively compared to the concurrent enrollments reimbursement from FY'27. * For the purposes of estimating increases in health insurance and social security percentage changes, please use the incremental % increases that you are building into the FY'27 need request. * Strategic Plan 2030: Projected cost increases or budget need for initiatives that support the State Regents' Blueprint 2030 Strategic Plan (on misc data form) * FY26 actual outcomes from investment of new special initiative funding with specific data/KPI's. * Share Service Schedule: The potential use of "shared services" as a model for system efficiencies continues to be emphasized. The budget needs survey is due on September 30, 2025. Please email your survey to ycollier at osrhe.edu. The budget needs request will be tentatively presented to the State Regents on October 23, 2025. Please feel free to contact us if you have any questions. Thank you for your diligence. Yolenda Collier Assistant Vice-Chancellor for Budget & Finance Oklahoma State Regents for Higher Education 405.226.9317 ycollier at osrhe.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 1 - Form - Budget Needs Survey FY2027.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 459882 bytes Desc: 1 - Form - Budget Needs Survey FY2027.xlsx URL: -------------- next part -------------- A non-text attachment was scrubbed... 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