From smauck at osrhe.edu Mon Jan 6 08:18:53 2025 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 6 Jan 2025 14:18:53 +0000 Subject: [Cobo] FW: Director of Business Operations - College of Arts and Sciences Job Posting In-Reply-To: References: Message-ID: Please contact the institution directly with any questions. Thank you. https://okstate.csod.com/ux/ats/careersite/8/home/requisition/18989?c=okstate Director of Business Operations - College of Arts and Sciences Stillwater, OK | Position Details Req ID: req18989 Position Title: Director of Business Operations - College of Arts and Sciences Position Type: Staff Full-Time Position Number: AS7123 OSU Campus: Stillwater Department: A & S Business Location Address: 201 Life Sciences East, Stillwater, OK 74078 Hiring Supervisor: Dr. Melinda Cro, Dean of the College of Arts and Sciences Hiring Range: (Contingent upon available funding): 0.00 - 0.00, Commensurate with education and experience Work Schedule: TBD Faculty Appt Period: Job Summary: The Director of Business Operations for the College of Arts & Sciences is a pivotal member of the senior leadership team, serving as the strategic advisor in all financial matters. The Director is responsible for overseeing and managing the day-to-day financial, administrative, and operational functions within the college. This position is pivotal in ensuring the smooth and efficient functioning of the college's business operations, supporting the College in achieving strategic goals, and maintaining a high level of fiscal accountability and compliance with institutional policies. The College invites applications and nominations of energetic and visionary individuals for the position of Director of Business Operations. This 12-month appointment is administratively responsible to the Dean and is in Stillwater, Oklahoma. The Director of Business Operations provides oversight and leadership for the college's accounting operations and team, financial reporting, and budget management, while ensuring compliance with federal, state, and university statutes, regulations, policies and rules using prudent fiscal controls. Additionally, this position collaborates with the college research office to develop best financial practices regarding restricted funding, external awards, and other related items. This person must be readily available for in-person meetings and collaborations in Stillwater, OK. This role is central to ensuring that the College of Arts and Sciences operates efficiently and effectively, contributing to the broader goals of the institution. The Director of Business Operations will play a critical role in supporting the college's faculty, staff, and leadership by providing essential business services and operational expertise. Key responsibilities of this role include: -Financial Management, Budgeting, and Strategic -Operational Oversight, Process Improvement, and Human Resources and Staffing -Compliance including Risk Management and Grant and Contract Management -Communication, Reporting, and Systems Management Special Instructions to Applicants This position is to be filled by April 1, 2025 or as soon thereafter as feasible. Salary will be commensurate with qualifications. This position is in Stillwater, Oklahoma, on the campus of Oklahoma State University. Although applications will be accepted until a successful candidate has been appointed, interested parties are encouraged to submit their materials by February 1, 2025. Nominations and applications should include a letter indicating the applicant's interest, experience, and qualifications for the position and a curriculum vitae. Education & Experience Position Qualifications: Required Qualifications: Education: * Bachelor's degree in accounting, finance, business administration, or related degree. * Ten years of financial or other related experience in business operations, financial management, or administrative leadership in an academic or research-intensive environment. * Actively involved and responsible for fiscal operations, oversees the college's budget and operational accounts, and directs personnel decisions within a college/division. * Demonstration of progressive leadership. * Skills and Competencies: Strong knowledge of budgeting, financial planning, and reporting in higher education or similar institutions. * Proven leadership skills with experience managing teams and fostering a collaborative work environment. Strong organizational, problem-solving, and decision-making abilities. * Excellent written and verbal communication skills, with the ability to present complex financial data in a clear and understandable manner. * Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Preferred Qualifications: * A master's degree in accounting, business, economics or closely related field. * Seven years or more of senior financial management experience in a large, R-1 university setting. * Knowledge of research grant management and compliance. * Proficiency with financial management software and enterprise systems (e.g., Banner, PeopleSoft). * Experience working with faculty and academic departments in a business operations context. [cid:image002.jpg at 01DB6013.9090B790] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 13261 bytes Desc: image002.jpg URL: From mtygret at osrhe.edu Mon Jan 6 12:07:46 2025 From: mtygret at osrhe.edu (Tygret, Mark) Date: Mon, 6 Jan 2025 18:07:46 +0000 Subject: [Cobo] Deferred Maintenance Project Progress Reporting - Second Quarter FY-25 Message-ID: Ladies and Gentlemen: I hope everyone had a meaningful and joyous holiday season. As I have previously indicated, we are committed to full transparency and accountability regarding the funds appropriated for deferred maintenance this fiscal year and going forward. I truly appreciate everyone providing a status report at the end of the first quarter of FY-25. It is now time to compile a similar report as to project(s) and their status for the first two quarters. I am attaching the base template for your review and use. I appreciate your efforts in providing this information. As I have mentioned, you are far more experienced in project recordkeeping and management than me, so any suggestions to improve our information elements and our process is welcomed. Please do not hesitate to add any information you deem relevant as part of your response. I believe the information will be quite important as the Legislature begins the 2025 Regular Session. Please make every effort to respond by January 21, 2025 . Contact me should you have questions or concerns. Thank you for your participation, Mark Mark Tygret Vice Chancellor for Budget and Finance Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, OK 73104 (405) 225-9126 office (405) 613-4363 cell mtygret at osrhe.edu [Oklahoma State Regents for Higher Education logo] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 2241 bytes Desc: image003.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY-25 2Q Progress Report Template 1-6-25.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 23275 bytes Desc: FY-25 2Q Progress Report Template 1-6-25.xlsx URL: From zdumas at osrhe.edu Wed Jan 8 09:27:40 2025 From: zdumas at osrhe.edu (Dumas, Zachary) Date: Wed, 8 Jan 2025 15:27:40 +0000 Subject: [Cobo] FY26 Academic Service Fees Request Forms - Reminder Message-ID: Good Morning Business Officers, Attached is the form for requesting changes to FY26 Academic Services Fees. Submit completed request forms electronically to zdumas at osrhe.edu by Friday, January 31, 2025. Additional notes: A request for changes to academic and service fees form must be submitted for each fee change, including creation of a new fee, increase or decrease of an existing fee, and deletion of a current fee. Please submit all fee change forms in one spreadsheet under different tabs for each institution, campus, or special program. Enter all of your changes on a single tab ("ASFees - Form"), unless you are breaking it up by institution, campus, or special program. There are also tabs for instructions and samples. There are five categories in academic services fee changes forms (see tabs on attached file) as listed below, please utilize appropriate category of fee change form when submitting a request. * Special Instruction Fees * Facility-Equip Utilization Fees * Testing-Clinical Service Fees * Classroom-Lab Supply Fees * Other Special Fees Please complete all applicable columns before submitting the forms. When there is a new course name/new course number, even when the fee amount remains unchanged, both a new fee request with new course name/number and a deletion of fee request with current course name/number (current fee amount to proposed amount of zero) are required. Please contact me if you have any questions. Thank You. Zachary Dumas Fiscal Analyst Oklahoma State Regents for Higher Education zdumas at osrhe.edu 405-225-9381 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY26 Academic Service Fees Form.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 70725 bytes Desc: FY26 Academic Service Fees Form.xlsx URL: From smauck at osrhe.edu Tue Jan 14 09:59:31 2025 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 14 Jan 2025 15:59:31 +0000 Subject: [Cobo] FW: 2025 Master Lease Real Property Request In-Reply-To: References: Message-ID: Please be reminded of the approaching deadline to submit any potential Real Property Master Lease projects for the calendar year 2025. Thank you. From: Cobo On Behalf Of Mauck, Sheri Sent: Monday, December 9, 2024 3:00 PM To: Presidents Cc: Council of Business Officers Subject: [Cobo] 2025 Master Lease Real Property Request Importance: High Please find the attached correspondence and note the due date of January 24, 2025. If you have questions, please let us know. Thank you. Sincerely, Sheri Mauck smauck at osrhe.edu 405-225-9201 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: RealPropertyListingPresltr2025.doc Type: application/msword Size: 1879040 bytes Desc: RealPropertyListingPresltr2025.doc URL: From smauck at osrhe.edu Tue Jan 14 10:00:30 2025 From: smauck at osrhe.edu (Mauck, Sheri) Date: Tue, 14 Jan 2025 16:00:30 +0000 Subject: [Cobo] FW: Annual Asbestos Abatement Report - Due 1/24/2025 In-Reply-To: References: Message-ID: Please be reminded of the approaching deadline for submission of the annual asbestos abatement reports. Thank you. From: Cobo On Behalf Of Mauck, Sheri Sent: Wednesday, December 4, 2024 3:18 PM To: Council of Business Officers Subject: [Cobo] FW: Annual Asbestos Abatement Report - Due 1/24/2025 OKLAHOMA STATE REGENTS FOR HIGHER EDUCATION Memo To: Business Officers From: Sheri Mauck Date: December 4, 2024 Subject: Asbestos Abatement Report The Department of Labor has requested that the institutions within the State System of Higher Education provide information on asbestos abatement projects as required in Senate Bill 1049. Attached you will find a spreadsheet format for your response. The format is the same as has been used in previous years. You are been asking to identify the expenditures for this current fiscal year (FY25) and to project abatement expenditures for FY26. Please return your response by fax 405-225-9230 or email (smauck at osrhe.edu), to the attention of Sheri Mauck, when completed and no later than Friday, January 24, 2025. If your institution has not had any abatement projects and none expected, please report that on the form and return. Thanks. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: abstmemo.doc Type: application/msword Size: 29184 bytes Desc: abstmemo.doc URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: ASBESTOSdol (003).xls Type: application/vnd.ms-excel Size: 102912 bytes Desc: ASBESTOSdol (003).xls URL: From smauck at osrhe.edu Wed Jan 22 16:31:16 2025 From: smauck at osrhe.edu (Mauck, Sheri) Date: Wed, 22 Jan 2025 22:31:16 +0000 Subject: [Cobo] President Compensation Package Survey In-Reply-To: <12e5c7d7ac7f4cc08b125b3a6c3ef997@osrhe.edu> References: <33dbed9ff5a24bc1b0150f70321b3ed5@osrhe.edu> <052701d46a37$2662ed30$7328c790$@eosc.edu> <84b0a76b54b842cfb6327f1f8f7d08e0@osrhe.edu> <3681987347654c16b8ec4cc8a680bd71@osrhe.edu> <804b87c63a404a63b9127e346b5cb2bd@osrhe.edu> <12e5c7d7ac7f4cc08b125b3a6c3ef997@osrhe.edu> Message-ID: We have been asked to compile data on total FY25 compensation packages on the State System Presidents. Please use the most current data available. Please use the attached worksheet to respond and add any additional components not represented by a separate column to the last column in the worksheet by description i.e. cell phone, deferred compensation plans, etc. Please let me know if you have any questions. I need the data by close of business on Friday, February 21, 2024. Please return to my attention by email or fax: Sheri Mauck, smauck at osrhe.edu or 405-225-9230. Thank you. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Pres Salary Survey_FY 2025.xls Type: application/vnd.ms-excel Size: 32768 bytes Desc: Pres Salary Survey_FY 2025.xls URL: From zdumas at osrhe.edu Mon Jan 27 09:23:04 2025 From: zdumas at osrhe.edu (Dumas, Zachary) Date: Mon, 27 Jan 2025 15:23:04 +0000 Subject: [Cobo] FY26 Academic Service Fees Request Forms Message-ID: Good morning, The deadline for submitting the FY26 Academic Service Fee Requests is this Friday January 31 (see email below). If I am missing your response, please send it at your earliest convenience. Take care, Zachary Dumas From: Dumas, Zachary Sent: Wednesday, January 8, 2025 9:28 AM To: Council of Business Officers Subject: FY26 Academic Service Fees Request Forms - Reminder Good Morning Business Officers, Attached is the form for requesting changes to FY26 Academic Services Fees. Submit completed request forms electronically to zdumas at osrhe.edu by Friday, January 31, 2025. Additional notes: A request for changes to academic and service fees form must be submitted for each fee change, including creation of a new fee, increase or decrease of an existing fee, and deletion of a current fee. Please submit all fee change forms in one spreadsheet under different tabs for each institution, campus, or special program. Enter all of your changes on a single tab ("ASFees - Form"), unless you are breaking it up by institution, campus, or special program. There are also tabs for instructions and samples. There are five categories in academic services fee changes forms (see tabs on attached file) as listed below, please utilize appropriate category of fee change form when submitting a request. * Special Instruction Fees * Facility-Equip Utilization Fees * Testing-Clinical Service Fees * Classroom-Lab Supply Fees * Other Special Fees Please complete all applicable columns before submitting the forms. When there is a new course name/new course number, even when the fee amount remains unchanged, both a new fee request with new course name/number and a deletion of fee request with current course name/number (current fee amount to proposed amount of zero) are required. Please contact me if you have any questions. Thank You. Zachary Dumas Fiscal Analyst Oklahoma State Regents for Higher Education zdumas at osrhe.edu 405-225-9381 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: FY26 Academic Service Fees Form.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 70725 bytes Desc: FY26 Academic Service Fees Form.xlsx URL: From smauck at osrhe.edu Mon Jan 27 11:01:32 2025 From: smauck at osrhe.edu (Mauck, Sheri) Date: Mon, 27 Jan 2025 17:01:32 +0000 Subject: [Cobo] FW: 2025 Master Lease Real Property Request In-Reply-To: References: Message-ID: I have received project submissions for two institutions - SWOSU and USAO. We will include potential refundings for projects in the 2015 Real Property series, too. If you intended to submit any potential projects for the Real Property Master Lease Program for calendar 2025, please send them to me today. Thanks. From: Cobo On Behalf Of Mauck, Sheri Sent: Tuesday, January 14, 2025 10:00 AM To: Council of Business Officers Subject: [Cobo] FW: 2025 Master Lease Real Property Request Importance: High Please be reminded of the approaching deadline to submit any potential Real Property Master Lease projects for the calendar year 2025. Thank you. From: Cobo > On Behalf Of Mauck, Sheri Sent: Monday, December 9, 2024 3:00 PM To: Presidents > Cc: Council of Business Officers > Subject: [Cobo] 2025 Master Lease Real Property Request Importance: High Please find the attached correspondence and note the due date of January 24, 2025. If you have questions, please let us know. Thank you. Sincerely, Sheri Mauck smauck at osrhe.edu 405-225-9201 -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: RealPropertyListingPresltr2025.doc Type: application/msword Size: 1879040 bytes Desc: RealPropertyListingPresltr2025.doc URL: From smauck at osrhe.edu Fri Jan 31 14:43:20 2025 From: smauck at osrhe.edu (Mauck, Sheri) Date: Fri, 31 Jan 2025 20:43:20 +0000 Subject: [Cobo] Letter of Public Status Message-ID: Please find the attached letter to certify your institution as a public institution. This letter has been requested from many of our institutions to be filed in conjunction with your Federal Student Aid requirements. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: 2025 USDE - Certification of Oklahoma Public Institutions fro Higher Learning.pdf Type: application/pdf Size: 86303 bytes Desc: 2025 USDE - Certification of Oklahoma Public Institutions fro Higher Learning.pdf URL: