From reif01 at nsuok.edu Thu Dec 4 10:22:44 2025 From: reif01 at nsuok.edu (Richard Reif) Date: Thu, 4 Dec 2025 10:22:44 -0600 Subject: [CoIT-PrivateHigherEd] =?utf-8?q?CoIT_Collaboration_Call_=28ERP_S?= =?utf-8?b?eXN0ZW1zKSDigJMgRGVjIDExIEAgNDowMA==?= Message-ID: Please join the discussion as the group dives into what the 😡🤬😡🤬do we do with our on-premise ERP systems. Our current vendors will force us to SaaS at some point in the future. How long do we have? Wait and see versus opportunity cost of being late to the party. Are the new systems really ready for prime time or is the hype cycle working overtime? Since I have the advantage ?? In this group of experience (AKA – I am older than most here), I can say that ERP solutions have traditionally oversold their “cure all” solutions for many decades now. Are the new AI powered SaaS system finally going to deliver what has been long promised? Can we not only successfully implement these systems with existing staff but also keep our teams current such that we never have to implement an ERP ever again? Is there any possibility of all or some of us doing this together for cost savings? Are our functional teams ready for this *Campus (**not IT) project*? Will executive leadership sponsor and provide support for the challenges that are inevitable during this very challenging endeavor? I am personally very excited for this next generation of systems but feel the need to remind myself of Charlie Brown trying to kick the ERP football once again. You will find the agenda below as well as a google Gemini look back at previous higher education ERP promises just to keep the hype cycle and expectations grounded. I will need a stunt double to lead this discussion as I will be out and about at this time slot. Richard Agenda: · Timeline, risk mitigation, and key planning for transitioning ERP systems to cloud-based platforms. · Data migration strategies and system dependencies · Identity and access management for SaaS platforms · Change management and stakeholder communication · Date & Time: Thursday, December 11, 4:00 p.m. · Zoom Link: https://onenet.zoom.us/j/91224109180?pwd=Fo387O0Db5TUZDll7wxcQEq1exb0Fn.1 Google Gemini – Look at Higher Education ERP through the decades. [image: image.png] *The 1970s: The Promise of the "Service Bureau"* *The Pitch:* *"We’ll run the computer so you can run the college."* Universities were some of the first adopters of mainframes (for research), but administrative computing was a nightmare of punch cards. - *SCT (Systems & Computer Technology):* Before they sold software, they sold *people*. - *The Promise:* They invented the "Facilities Management" model. They literally promised to hire your IT staff, rent your mainframe, and sell you back the computing power. - *Value Prop:* "Total Computer Operation." They promised that university presidents didn't need to understand computers—they just needed to sign the check. ------------------------------ *The 1980s: The Promise of the "Integrated Database"* *The Pitch:* *"Admissions should talk to the Registrar."* This was the birth of the "Student Information System" (SIS). Before this, Admissions, Financial Aid, and the Registrar all had different physical files. - *Datatel (Colleague):* - *The Pitch:* "Information, not just data." - *The Promise:* They sold the underlying database technology (Prime/UniData) as a way to create a "single record" for a student. If a student changed their address in Financial Aid, it updated in the Registrar’s office. - *SCT (Banner - launched ~1988):* - *The Slogan:* *"The Unified Digital Campus."* - *The Promise:* They promised that Banner was the first system built on a relational database (Oracle) that could scale to major state universities. ------------------------------ *The 1990s: The Promise of the "Unified Suite" (ERP)* *The Pitch:* *"Manage the Student Lifecycle."* The term "ERP" entered higher ed. Vendors stopped selling "registration systems" and started selling "Campus Solutions" that covered everything from a prospect’s first visit to their alumni donations. - *PeopleSoft (Campus Solutions):* - *The Disruption:* They entered the market in the late 90s with a web-based architecture (no green screens). - *The Promise:* *"Real-time access."* They pitched the ability for students to register for classes online, ending the infamous "gymnasium registration" days where students waited in physical lines for hours. - *Marketing Vibe:* *"Leading the Way to Student Success."* - *Jenzabar:* - *The Strategy:* *"The Internet Portal."* - *The Promise:* While others focused on back-office records, Jenzabar (founded in 1998) initially pitched the "web portal" that connected students to professors, before acquiring other ERPs to build a full suite. ------------------------------ *The 2000s: The Promise of "Self-Service"* *The Pitch:* *"No more standing in line."* The battleground moved to the web browser. The promise was removing the administrative burden from staff by letting students do it themselves. - *SunGard Higher Education (formerly SCT, later Ellucian):* - *The Slogan:* *"Unified Digital Campus."* - *The Promise:* A seamless flow of data where the Learning Management System (Blackboard/Canvas) talked to the SIS (Banner). They sold the "integration" heavily. - *Datatel:* - *The Promise:* *"ActiveCampus."* They focused on the "constituent relationship"—treating students like customers who deserved a good service experience. ------------------------------ *The 2010s: The Promise of "Student Success & Retention"* *The Pitch:* *"We can predict who will drop out."* Enrollments began to decline, and the focus shifted from "processing students" to "keeping students." The ERP became a retention tool. - *Ellucian (formed by the merger of Datatel & SunGard):* - *The Pivot:* *"Student Success."* - *The Promise:* They stopped selling "administrative efficiency" and started selling "retention rates." The pitch was that their system could flag an "at-risk" student (based on grades or financial aid) so an advisor could intervene *before* they dropped out. - *Slogan:* *"Powering what’s next."* - *Workday (Student):* - *The Attack:* *"Built for the Cloud."* - *The Pitch:* They entered the market attacking the 30-year-old code of Banner/PeopleSoft. - *The Promise:* *"The Power of One."* They promised a single version of software for all customers (no painful upgrades) and a mobile-first experience that looked like Instagram, not a spreadsheet. ------------------------------ *The 2020s - Present: The Promise of "Experience & Skills"* *The Pitch:* *"The lifelong learning journey."* The "Student Information System" is now dead; long live the "Student Experience Platform." - *Ellucian (SaaS):* - *Slogan:* *"Accelerate the future."* - *The Promise:* Moving to the cloud (SaaS) to unlock AI. They now promise to reduce the "friction" of higher ed—auto-awarding degrees, auto-packaging financial aid, and using AI to guide students. - *Workday:* - *The Promise:* *"A Skills-Based Strategy."* - *The Pitch:* They are shifting the promise away from "Grades/Transcripts" to "Skills/Credentials." The promise is to help universities prove the ROI of a degree by tracking the specific workforce skills a student gains. - *Jenzabar:* - *Slogan:* *"Master the New Student."* - *The Promise:* Focusing on the "non-traditional" student (adult learners, part-time), promising flexibility that old, rigid 4-year degree systems couldn't handle. -- Dr. Richard Reif CIO Northeastern State University (918) 444-5900 http://service.nsuok.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 44714 bytes Desc: not available URL: From reif01 at nsuok.edu Thu Dec 4 13:38:27 2025 From: reif01 at nsuok.edu (Richard Reif) Date: Thu, 4 Dec 2025 13:38:27 -0600 Subject: [CoIT-PrivateHigherEd] =?utf-8?q?=5BCoIT=5D_CoIT_Collaboration_Ca?= =?utf-8?q?ll_=28ERP_Systems=29_=E2=80=93_Dec_11_=40_4=3A00?= In-Reply-To: References: Message-ID: I think it is great, especially considering that this type of project is a campus project. It would be good to have the leaders of our functional ERP teams participate. My 2¢ Richard On Thu, Dec 4, 2025 at 12:58 PM Marc Hunter wrote: > How would we feel about having some Non-IT folks in this particular > meeting? > > > > > > |\/\/\/\/\/| Marc Hunter > | | IT Director / CISO > > | (o | o) Seminole State College > C _) m.hunter at sscok.edu > | `- | (405) 382-9264 > > > > *From:* CoIT *On Behalf Of *Richard Reif > via CoIT > *Sent:* Thursday, December 4, 2025 10:23 AM > *To:* ''Council on Information Technology' (coit at lists.onenet.net)' ( > coit at lists.onenet.net) ; > CoIT-PrivateHigherEd at lists.onenet.net; Eduardo Olivares Barra < > olivaree at nsuok.edu>; Robert Moruzzi > *Cc:* Richard Reif > *Subject:* [CoIT] CoIT Collaboration Call (ERP Systems) – Dec 11 @ 4:00 > > > > *CAUTION* > > *This email originated from outside of SSC. Do not click links or open > attachments unless you recognize the actual sender and know the content is > safe.* > > Please join the discussion as the group dives into what the 😡🤬😡🤬do we > do with our on-premise ERP systems. Our current vendors will force us to > SaaS at some point in the future. How long do we have? Wait and see > versus opportunity cost of being late to the party. Are the new systems > really ready for prime time or is the hype cycle working overtime? > > Since I have the advantage ?? In this group of experience (AKA – I am > older than most here), I can say that ERP solutions have traditionally > oversold their “cure all” solutions for many decades now. Are the new AI > powered SaaS system finally going to deliver what has been long promised? > Can we not only successfully implement these systems with existing staff > but also keep our teams current such that we never have to implement an ERP > ever again? Is there any possibility of all or some of us doing this > together for cost savings? Are our functional teams ready for this *Campus > (**not IT**) project*? Will executive leadership sponsor and provide > support for the challenges that are inevitable during this very challenging > endeavor? > > I am personally very excited for this next generation of systems but feel > the need to remind myself of Charlie Brown trying to kick the ERP football > once again. > > You will find the agenda below as well as a google Gemini look back at > previous higher education ERP promises just to keep the hype cycle and > expectations grounded. I will need a stunt double to lead this discussion > as I will be out and about at this time slot. > > Richard > > Agenda: > > · Timeline, risk mitigation, and key planning for transitioning > ERP systems to cloud-based platforms. > > · Data migration strategies and system dependencies > > · Identity and access management for SaaS platforms > > · Change management and stakeholder communication > > · Date & Time: Thursday, December 11, 4:00 p.m. > > · Zoom Link: > https://onenet.zoom.us/j/91224109180?pwd=Fo387O0Db5TUZDll7wxcQEq1exb0Fn.1 > > Google Gemini – Look at Higher Education ERP through the decades. > > > > *The 1970s: The Promise of the "Service Bureau"* > > *The Pitch:* *"We’ll run the computer so you can run the college."* > Universities were some of the first adopters of mainframes (for research), > but administrative computing was a nightmare of punch cards. > > - *SCT (Systems & Computer Technology):* Before they sold software, > they sold *people*. > > > - *The Promise:* They invented the "Facilities Management" model. They > literally promised to hire your IT staff, rent your mainframe, and sell you > back the computing power. > - *Value Prop:* "Total Computer Operation." They promised that > university presidents didn't need to understand computers—they just needed > to sign the check. > > ------------------------------ > > *The 1980s: The Promise of the "Integrated Database"* > > *The Pitch:* *"Admissions should talk to the Registrar."* This was the > birth of the "Student Information System" (SIS). Before this, Admissions, > Financial Aid, and the Registrar all had different physical files. > > - *Datatel (Colleague):* > > > - *The Pitch:* "Information, not just data." > - *The Promise:* They sold the underlying database technology > (Prime/UniData) as a way to create a "single record" for a student. If a > student changed their address in Financial Aid, it updated in the > Registrar’s office. > > > - *SCT (Banner - launched ~1988):* > > > - *The Slogan:* *"The Unified Digital Campus."* > - *The Promise:* They promised that Banner was the first system > built on a relational database (Oracle) that could scale to major state > universities. > > ------------------------------ > > *The 1990s: The Promise of the "Unified Suite" (ERP)* > > *The Pitch:* *"Manage the Student Lifecycle."* The term "ERP" entered > higher ed. Vendors stopped selling "registration systems" and started > selling "Campus Solutions" that covered everything from a prospect’s first > visit to their alumni donations. > > - *PeopleSoft (Campus Solutions):* > > > - *The Disruption:* They entered the market in the late 90s with a > web-based architecture (no green screens). > - *The Promise:* *"Real-time access."* They pitched the ability for > students to register for classes online, ending the infamous "gymnasium > registration" days where students waited in physical lines for hours. > - *Marketing Vibe:* *"Leading the Way to Student Success."* > > > - *Jenzabar:* > > > - *The Strategy:* *"The Internet Portal."* > - *The Promise:* While others focused on back-office records, > Jenzabar (founded in 1998) initially pitched the "web portal" that > connected students to professors, before acquiring other ERPs to build a > full suite. > > ------------------------------ > > *The 2000s: The Promise of "Self-Service"* > > *The Pitch:* *"No more standing in line."* The battleground moved to the > web browser. The promise was removing the administrative burden from staff > by letting students do it themselves. > > - *SunGard Higher Education (formerly SCT, later Ellucian):* > > > - *The Slogan:* *"Unified Digital Campus."* > - *The Promise:* A seamless flow of data where the Learning > Management System (Blackboard/Canvas) talked to the SIS (Banner). They sold > the "integration" heavily. > > > - *Datatel:* > > > - *The Promise:* *"ActiveCampus."* They focused on the "constituent > relationship"—treating students like customers who deserved a good service > experience. > > ------------------------------ > > *The 2010s: The Promise of "Student Success & Retention"* > > *The Pitch:* *"We can predict who will drop out."* Enrollments began to > decline, and the focus shifted from "processing students" to "keeping > students." The ERP became a retention tool. > > - *Ellucian (formed by the merger of Datatel & SunGard):* > > > - *The Pivot:* *"Student Success."* > - *The Promise:* They stopped selling "administrative efficiency" > and started selling "retention rates." The pitch was that their system > could flag an "at-risk" student (based on grades or financial aid) so an > advisor could intervene *before* they dropped out. > - *Slogan:* *"Powering what’s next."* > > > - *Workday (Student):* > > > - *The Attack:* *"Built for the Cloud."* > - *The Pitch:* They entered the market attacking the 30-year-old > code of Banner/PeopleSoft. > - *The Promise:* *"The Power of One."* They promised a single > version of software for all customers (no painful upgrades) and a > mobile-first experience that looked like Instagram, not a spreadsheet. > > ------------------------------ > > *The 2020s - Present: The Promise of "Experience & Skills"* > > *The Pitch:* *"The lifelong learning journey."* The "Student Information > System" is now dead; long live the "Student Experience Platform." > > - *Ellucian (SaaS):* > > > - *Slogan:* *"Accelerate the future."* > - *The Promise:* Moving to the cloud (SaaS) to unlock AI. They now > promise to reduce the "friction" of higher ed—auto-awarding degrees, > auto-packaging financial aid, and using AI to guide students. > > > - *Workday:* > > > - *The Promise:* *"A Skills-Based Strategy."* > - *The Pitch:* They are shifting the promise away from > "Grades/Transcripts" to "Skills/Credentials." The promise is to help > universities prove the ROI of a degree by tracking the specific workforce > skills a student gains. > > > - *Jenzabar:* > > > - *Slogan:* *"Master the New Student."* > - *The Promise:* Focusing on the "non-traditional" student (adult > learners, part-time), promising flexibility that old, rigid 4-year degree > systems couldn't handle. > > -- > > Dr. Richard Reif > CIO > Northeastern State University > (918) 444-5900 > > http://service.nsuok.edu > > > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 44714 bytes Desc: not available URL: From SEWatkins at uco.edu Wed Dec 10 15:32:39 2025 From: SEWatkins at uco.edu (Sonya Watkins) Date: Wed, 10 Dec 2025 21:32:39 +0000 Subject: [CoIT-PrivateHigherEd] Call for Proposals - 2026 Oklahoma Higher Education IT Summit Message-ID: The OSRHE Council on IT (CoIT) Professional Development Subcommittee is pleased to announce the Call for Proposals to present at the upcoming 2026 Oklahoma Higher Education IT Summit. This event is a unique opportunity for information technology professionals across the state's higher education institutions to share their knowledge, experiences, and strategies with their peers. Event: Oklahoma Higher Education IT Summit Date: May 18-19, 2026 Theme: Navigating the Next Horizon for a Resilient, Intelligent, and Human-Centered Institution The 2025 summit focused on "Navigating the Future" and emerging trends. This year, we evolve from navigation (planning) to integration and action (building, securing, and delivering value). We are seeking proposals that move beyond "what's coming" and focus on "how we get it done." We want to hear your stories of implementation, your strategies for integration, and the practical lessons you've learned. If your team has built, secured, or delivered a project that aligns with our theme, we encourage you to submit a proposal for one of the following four tracks: Track 1: The Resilient Institution This track focuses on the practical, foundational work of modernizing the institution's core technology to be Seamless, Secure, & Scalable. We are looking for presentations on: * Cloud strategy (public, private, hybrid) and data center modernization. * Network upgrades (e.g., Wi-Fi 6E) and managing distributed infrastructure. * Practical "how-to" sessions on embedding security into all IT operations. * Implementing Zero Trust concepts, identity and access management (IAM), governance and risk (GRC), incident response planning, and security awareness training. Track 2: The Intelligent Institution This track focuses on harnessing data and AI to drive institutional effectiveness, from the classroom to the back office. This is the home for AI, BI, and application strategy. We are looking for presentations on: * ERP modernization strategies and managing third-party application ecosystems. * Integrating data into a cohesive whole: API strategy, the "composable" enterprise, and creating a single view of the student. * Data integration projects and building institutional BI/analytics platforms. * Practical AI integration strategies, data governance, building effective dashboards, and "how-to" sessions on using analytics tools. Track 3: The Human-Centered Experience (HX) This track focuses on designing and supporting a seamless, accessible, and intuitive digital journey for students, faculty, and staff. We are looking for presentations on: * Moving from Service Level Agreements (SLAs) to Experience Level Agreements (XLAs). * Business Relationship Management (BRM) fundamentals and co-creating value with academic units. * Innovative service desk models, digital accessibility strategies, and academic technology support. * Classroom and collaboration technologies, personalized learning initiatives, supporting data-intensive research (HPC), VR/AR lab case studies, and innovations with the LMS. Track 4: The Value-Driven IT Organization This track focuses on the "business of IT," covering the leadership, strategy, finance, and talent required to run a modern IT organization effectively. We are looking for presentations on: * Leadership development, managing hybrid/remote teams, and talent retention. * Cultivating a "T-shaped" workforce (deep technical skills + broad soft skills) and fostering a culture of continuous learning. * IT financial planning, operational sustainability, vendor and contract management, and service lifecycle management (ITSM). * Strategic planning, governance, and process/project innovations. How to Submit Access the online submission form: CALL FOR PROPOSALS: 2026 Oklahoma Higher Ed IT Summit Submission deadline: February 20, 2026 We look forward to your proposals and to building a valuable professional development event for our Oklahoma higher education IT community. Thank you, Professional Development Committee Council on Information Technology [2026 Oklahoma Higher Ed IT Summit] -------------- next part -------------- An HTML attachment was scrubbed... URL: From agoode at onenet.net Fri Dec 12 06:42:34 2025 From: agoode at onenet.net (Goode, April) Date: Fri, 12 Dec 2025 12:42:34 +0000 Subject: [CoIT-PrivateHigherEd] Sharing... Fwd: WINS: SC26 Call for Participation, Deadline 1/31/2026 In-Reply-To: References: Message-ID: Good morning, I'm sharing this WINS opportunity for SC26 in case your teams are interested in applying. Have a great weekend! April Goode MBA SPP Director of OneNet Strategic Planning and Communications Oklahoma State Regents for Higher Education 405.225.9251 ________________________________ From: Discuss on behalf of Marla Meehl Sent: Tuesday, December 9, 2025 2:25 PM Subject: [Discuss] Fwd: WINS: SC26 Call for Participation, Deadline 1/31/2026 ** EXTERNAL EMAIL **                                               [cid:ii_19b04c34a10cb971f161] SUBJECT: WINS: SC26 Call for Participation, Deadline 1/31/2026 Dear Colleagues, We are excited to announce that the Workforce in IT Networking at SC (WINS) program is now accepting applications for the 2026 program. Since 2015, the WINS program has provided an immersive “hands-on” mentorship opportunity for early- to mid-career applicants in the IT field who are selected to participate in the ground-up construction of SCinet, one of the fastest and most advanced computer networks in the world, built annually for the SC conference to be held in Chicago, Illinois in November, 2026. The program collaborates with SCinet committee leadership to match each awardee with a SCinet team and a mentor; offers travel funding for awardees; and provides ongoing support and career development opportunities for the awardees before, during, and after the conference. Interested and qualified applicants are encouraged to apply. In order to further broaden the representation within the WINS program, all interested and qualified applicants are encouraged to apply. WINS seeks to include a wide variety of organizations and applicant backgrounds in each year’s cohort. We encourage you to distribute this information to your networks and contacts. The application deadline is January 31, 2026 at 11:59 PM AoE. You can access the application here Information on all contributors can be found here. Past funding was provided by the National Science Foundation grants (Award Numbers 1640987, 144064, and 2331094) Sincerely, The WINS Team -- Marla Meehl Integrated Network Services Manager & Assistant Director of Enterprise IT Senior Program Director, Front Range GigaPoP (FRGP) WINS Team University Corporation for Atmospheric Research (UCAR) -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 97289 bytes Desc: image.png URL: -------------- next part -------------- A non-text attachment was scrubbed... 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