From SEWatkins at uco.edu Thu Feb 5 10:59:25 2026 From: SEWatkins at uco.edu (Sonya Watkins) Date: Thu, 5 Feb 2026 16:59:25 +0000 Subject: [CoIT-PrivateHigherEd] =?iso-8859-1?q?Call_for_Proposals_-=A02026?= =?iso-8859-1?q?_Oklahoma_Higher_Education_IT_Summit_due_February_20=2C_20?= =?iso-8859-1?q?26?= Message-ID: COIT Colleagues: Please forward this information to your teams. The OSRHE Council on IT (CoIT) Professional Development Subcommittee is pleased to announce the Call for Proposals to present at the upcoming 2026 Oklahoma Higher Education IT Summit. This event is a unique opportunity for information technology professionals across the state's higher education institutions to share their knowledge, experiences, and strategies with their peers. Event: Oklahoma Higher Education IT Summit Theme: Navigating the Next Horizon for a Resilient, Intelligent, and Human-Centered Institution Date: May 18-19, 2026 Proposal Submission Deadline: February 20, 2026 Location: University of Central Oklahoma, Edmond, OK The 2025 summit focused on "Navigating the Future" and emerging trends. This year, we evolve from navigation (planning) to integration and action (building, securing, and delivering value). We are seeking proposals that move beyond "what's coming" and focus on "how we get it done." We want to hear your stories of implementation, your strategies for integration, and the practical lessons you've learned. If your team has built, secured, or delivered a project that aligns with our theme, we encourage you to submit a proposal for one of the following four tracks: Track 1: The Resilient Institution This track focuses on the practical, foundational work of modernizing the institution's core technology to be Seamless, Secure, & Scalable. We are looking for presentations on: * Cloud strategy (public, private, hybrid) and data center modernization. * Network upgrades (e.g., Wi-Fi 6E) and managing distributed infrastructure. * Practical "how-to" sessions on embedding security into all IT operations. * Implementing Zero Trust concepts, identity and access management (IAM), governance and risk (GRC), incident response planning, and security awareness training. Track 2: The Intelligent Institution This track focuses on harnessing data and AI to drive institutional effectiveness, from the classroom to the back office. This is the home for AI, BI, and application strategy. We are looking for presentations on: * ERP modernization strategies and managing third-party application ecosystems. * Integrating data into a cohesive whole: API strategy, the "composable" enterprise, and creating a single view of the student. * Data integration projects and building institutional BI/analytics platforms. * Practical AI integration strategies, data governance, building effective dashboards, and "how-to" sessions on using analytics tools. Track 3: The Human-Centered Experience (HX) This track focuses on designing and supporting a seamless, accessible, and intuitive digital journey for students, faculty, and staff. We are looking for presentations on: * Moving from Service Level Agreements (SLAs) to Experience Level Agreements (XLAs). * Business Relationship Management (BRM) fundamentals and co-creating value with academic units. * Innovative service desk models, digital accessibility strategies, and academic technology support. * Classroom and collaboration technologies, personalized learning initiatives, supporting data-intensive research (HPC), VR/AR lab case studies, and innovations with the LMS. Track 4: The Value-Driven IT Organization This track focuses on the "business of IT," covering the leadership, strategy, finance, and talent required to run a modern IT organization effectively. We are looking for presentations on: * Leadership development, managing hybrid/remote teams, and talent retention. * Cultivating a "T-shaped" workforce (deep technical skills + broad soft skills) and fostering a culture of continuous learning. * IT financial planning, operational sustainability, vendor and contract management, and service lifecycle management (ITSM). * Strategic planning, governance, and process/project innovations. How to Submit Access the online submission form: CALL FOR PROPOSALS: 2026 Oklahoma Higher Ed IT Summit Submission deadline: February 20, 2026 We look forward to your proposals and to building a valuable professional development event for our Oklahoma higher education IT community. Thank you, Professional Development Committee Council on Information Technology [Logo Oklahoma Higher Ed Summit] -------------- next part -------------- An HTML attachment was scrubbed... URL: From reif01 at nsuok.edu Wed Feb 11 11:04:51 2026 From: reif01 at nsuok.edu (Richard Reif) Date: Wed, 11 Feb 2026 11:04:51 -0600 Subject: [CoIT-PrivateHigherEd] February CoIT Collaboration is Tomorrow! Message-ID: CoIT Colleagues, Please tune in tomorrow at 4:00 for a look at infrastructure. What vendors and products are worthy of the hall of fame? Which are worthy of the hall of shame? Please share this with your teams. February: Infrastructure Maintenance & Network Operations * Focus: Physical and network infrastructure health, covering phones, Wi-Fi, and core connectivity services. * Subtopics: * Campus-wide access point review and upgrade planning * Phone system improvements and roadmap * Network infrastructure and redundancy maintenance * Date & Time: Thursday, February 12, 4:00 p.m. * Zoom Link: https://onenet.zoom.us/j/91224109180?pwd=Fo387O0Db5TUZDll7wxcQEq1exb0Fn.1 [image: image.png] -- Dr. Richard Reif CIO Northeastern State University (918) 444-5900 http://service.nsuok.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 550132 bytes Desc: not available URL: From SEWatkins at uco.edu Thu Feb 19 16:57:46 2026 From: SEWatkins at uco.edu (Sonya Watkins) Date: Thu, 19 Feb 2026 22:57:46 +0000 Subject: [CoIT-PrivateHigherEd] CoIT Action Required: Speaker Submissions for 2026 OK Higher Ed Summit (Deadline Extended) In-Reply-To: References: Message-ID: Colleagues, The true value of the 2026 Oklahoma Higher Education Summit lies in our collective expertise. To give your teams more time to finalize their ideas, we are extending the submission deadline to March 2, 2026. Current Submission Standings: Institution Oklahoma Panhandle State University, Goodwell Oklahoma State University, Stillwater Oral Roberts University, Tulsa Southwestern Oklahoma State University, Weatherford University of Central Oklahoma, Edmond University of Oklahoma Health Sciences Center, Oklahoma City University of Oklahoma, Norman University of Oklahoma-Tulsa We want to ensure your university is represented in this year's program. Whether it’s a breakthrough in IT infrastructure, a new student-facing tool, or a lesson learned in digital transformation, please encourage your teams to share. Next Step: We will be sending a separate, "forward-ready" email shortly. Please send that to your department heads and staff today. Thank you for your leadership and for helping us make the 2026 Summit our most collaborative yet. Professional Development Committee Council on Information Technology [cid:7b1d7df8-69ff-4c53-8d3a-1e9eaa0096a9] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 116341 bytes Desc: image.png URL: From SEWatkins at uco.edu Thu Feb 19 16:59:36 2026 From: SEWatkins at uco.edu (Sonya Watkins) Date: Thu, 19 Feb 2026 22:59:36 +0000 Subject: [CoIT-PrivateHigherEd] Call for Proposals: Share your expertise at the 2026 OK Higher Ed IT Summit Message-ID: CoIT: Please copy the text below to send to your team. Don't forget to update the signature! 🙂 Team, Do you have a project, a "lesson learned," or a new strategy that could help our peers across the state? The OSRHE Council on IT (CoIT) has extended the proposal deadline to March 2, 2026, for the upcoming Oklahoma Higher Education IT Summit. This is a premier opportunity to showcase the hard work our department is doing and to connect with IT professionals from across Oklahoma. Summit Theme: Navigating the Next Horizon While last year was about "what’s coming," this year is about action and integration. We are looking for stories of how you "got it done"—the practical implementations, the security hurdles you cleared, and the value you delivered to our campus. Presentation Tracks We are seeking proposals for the following four areas: * Track 1: The Resilient Institution (Cloud strategy, Wi-Fi 6E, Zero Trust, Incident Response) * Track 2: The Intelligent Institution (AI/BI integration, ERP modernization, Data Governance) * Track 3: The Human-Centered Experience (Digital accessibility, Classroom tech, VR/AR, Student journeys) * Track 4: The Value-Driven IT Organization (Leadership, IT finance, Hybrid team management, ITSM) Event Details * Location: University of Central Oklahoma, Edmond, OK * Event Date: May 18–19, 2026 * New Submission Deadline: March 2, 2026 How to Submit The submission process is straightforward. You can access the form here: 👉 CALL FOR PROPOSALS: 2026 Oklahoma Higher Ed IT Summit I would love to see our institution well-represented in the program this year. If you have an idea for a session but aren't sure which track it fits into, please feel free to reach out to me directly to discuss it. Thank you for all you do to keep our institution moving forward. Best regards, [Your Name/CIO Name] -------------- next part -------------- An HTML attachment was scrubbed... URL: From dian.ray at swosu.edu Mon Feb 23 18:06:05 2026 From: dian.ray at swosu.edu (Ray, Dian) Date: Tue, 24 Feb 2026 00:06:05 +0000 Subject: [CoIT-PrivateHigherEd] Question: Student Identity Verification & Aid Fraud Message-ID: Hi all - We're continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process. * Do you verify every student, only students who receive aid, or just those identified as high risk? * What tools are you using for identity verification/fraud detection (e.g., ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, etc.)? * Which ones are you happy with - and which should we avoid? We're looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated! Thank you! -Dian Dian Ray | Director | Information Technology Services | SWOSU -------------- next part -------------- An HTML attachment was scrubbed... URL: From mlamack at ecok.edu Mon Feb 23 18:30:34 2026 From: mlamack at ecok.edu (LaMack, Mary A) Date: Tue, 24 Feb 2026 00:30:34 +0000 Subject: [CoIT-PrivateHigherEd] Question: Student Identity Verification & Aid Fraud In-Reply-To: References: Message-ID: We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well. https://knowledge.technolutions.net/docs/identity-verification Respectfully, Mary LaMack Director of Information Technology East Central University 580.559.5702 mlamack at ecok.edu ________________________________ From: CoIT on behalf of Ray, Dian via CoIT Sent: Monday, February 23, 2026 6:06:05 PM To: 'Council on Information Technology' ; coit-privatehighered at lists.onenet.net Cc: Ray, Dian Subject: [CoIT] Question: Student Identity Verification & Aid Fraud [CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi all — We’re continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process. * Do you verify every student, only students who receive aid, or just those identified as high risk? * What tools are you using for identity verification/fraud detection (e.g., ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, etc.)? * Which ones are you happy with — and which should we avoid? We’re looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated! Thank you! -Dian Dian Ray | Director | Information Technology Services | SWOSU -------------- next part -------------- An HTML attachment was scrubbed... URL: From reif01 at nsuok.edu Tue Feb 24 11:34:28 2026 From: reif01 at nsuok.edu (Richard Reif) Date: Tue, 24 Feb 2026 11:34:28 -0600 Subject: [CoIT-PrivateHigherEd] [CoIT] Question: Student Identity Verification & Aid Fraud In-Reply-To: References: Message-ID: NSU has application fees for graduate and undergraduate students which slows down the fraud. This is still a hot topic on campus and I am grateful for this email thread. Please continue sharing!! Richard On Mon, Feb 23, 2026 at 6:30 PM LaMack, Mary A via CoIT < coit at lists.onenet.net> wrote: > We have an application fee on undergrad applications. Our instances have > mainly been with online grad applicants where there was no fee. We > implemented fraud AI in Slate and it is working very well. > > https://knowledge.technolutions.net/docs/identity-verification > > Respectfully, > > *Mary LaMack* > Director of Information Technology > East Central University > 580.559.5702 > mlamack at ecok.edu > ------------------------------ > *From:* CoIT on behalf of Ray, Dian via > CoIT > *Sent:* Monday, February 23, 2026 6:06:05 PM > *To:* 'Council on Information Technology' ; > coit-privatehighered at lists.onenet.net < > coit-privatehighered at lists.onenet.net> > *Cc:* Ray, Dian > *Subject:* [CoIT] Question: Student Identity Verification & Aid Fraud > > > *[CAUTION]* This email originated from outside East Central University. > Do not click links or open attachments unless you recognize the sender and > know the content is safe. > > Hi all — > > We’re continuing to combat fraudulent admissions and financial aid > applications and would appreciate any insight you can share on how your > institution handles this process. > > - Do you verify *every student*, only students who *receive aid*, or > just those identified as *high risk?* > > > - What tools are you using for identity verification/fraud detection > (e.g., *ID.me, Clear, Experian/Equifax identity services, TransUnion, > Jumio, *etc.)? > - Which ones are you happy with — and which should we avoid? > > > > We’re looking into ID.me. Any insights on workflows and tools that work > well at your institution are much appreciated! > > > > Thank you! > > -Dian > > > > Dian Ray | Director | Information Technology Services | SWOSU > > > > _______________________________________________ > CoIT mailing list > CoIT at lists.onenet.net > https://lists.onenet.net/mailman/listinfo/coit -------------- next part -------------- An HTML attachment was scrubbed... URL: From dian.ray at swosu.edu Wed Feb 25 18:18:38 2026 From: dian.ray at swosu.edu (Ray, Dian) Date: Thu, 26 Feb 2026 00:18:38 +0000 Subject: [CoIT-PrivateHigherEd] [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud In-Reply-To: References: Message-ID: Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing about Fraud AI. We’re using Recruit and will be taking a closer look at its fraud/identity features as well. Thanks again! -Dian From: CoIT On Behalf Of Richard Reif via CoIT Sent: Tuesday, February 24, 2026 11:34 AM To: Council on Information Technology Cc: Richard Reif ; coit-privatehighered at lists.onenet.net Subject: [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud NSU has application fees for graduate and undergraduate students which slows down the fraud. This is still a hot topic on campus and I am grateful for this email thread. Please continue sharing!! Richard On Mon, Feb 23, 2026 at 6:30 PM LaMack, Mary A via CoIT > wrote: We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well. https://knowledge.technolutions.net/docs/identity-verification Respectfully, Mary LaMack Director of Information Technology East Central University 580.559.5702 mlamack at ecok.edu ________________________________ From: CoIT > on behalf of Ray, Dian via CoIT > Sent: Monday, February 23, 2026 6:06:05 PM To: 'Council on Information Technology' >; coit-privatehighered at lists.onenet.net > Cc: Ray, Dian > Subject: [CoIT] Question: Student Identity Verification & Aid Fraud [CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi all — We’re continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process. * Do you verify every student, only students who receive aid, or just those identified as high risk? * What tools are you using for identity verification/fraud detection (e.g., ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, etc.)? * Which ones are you happy with — and which should we avoid? We’re looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated! Thank you! -Dian Dian Ray | Director | Information Technology Services | SWOSU _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://lists.onenet.net/mailman/listinfo/coit CAUTION: This email originated from outside of SWOSU. Do not click links or open attachments unless you recognize the sender and know the content is safe. -------------- next part -------------- An HTML attachment was scrubbed... URL: From nr at ou.edu Thu Feb 26 07:29:23 2026 From: nr at ou.edu (Rodrigues, Nishanth J.) Date: Thu, 26 Feb 2026 13:29:23 +0000 Subject: [CoIT-PrivateHigherEd] [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud In-Reply-To: References: Message-ID: Good morning, At OU, ours is a manual effort at the moment. Here's how we currently manage this - We compare locations on current address, currently attended schools, and the locations that the person is logging in from in the Slate logs for one. If there are multiple failed payment attempts, that is usually a sure sign of fraud. If the email on the payment data is very different from the email on the record, that is a flag. Certain email IPs like duck.com are immediately suspect, as are email addresses that seem generated by AI. On non-degree apps, if the explanation seems like it was generated by AI, that is a major flag. There are some email addresses that we mark as suspect to keep an eye on, but let them move forward because there is not enough negative to flag it outright. On some of the ones that we felt were off, but not sure, we google the address. Some of the addresses have been stores in strip malls or vacant lots. We are still interested in pursuing an automated solution, and exploring our options at the moment. I hope this helps. Thanks, take care and have a nice day! Best regards, Nishanth Rodrigues, Ed.D., MBA On Feb 25, 2026, at 6:18 PM, Ray, Dian via CoIT wrote:  Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing ZjQcmQRYFpfptBannerStart External Email ZjQcmQRYFpfptBannerEnd Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing about Fraud AI. We’re using Recruit and will be taking a closer look at its fraud/identity features as well. Thanks again! -Dian From: CoIT On Behalf Of Richard Reif via CoIT Sent: Tuesday, February 24, 2026 11:34 AM To: Council on Information Technology Cc: Richard Reif ; coit-privatehighered at lists.onenet.net Subject: [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud NSU has application fees for graduate and undergraduate students which slows down the fraud. This is still a hot topic on campus and I am grateful for this email thread. Please continue sharing!! Richard On Mon, Feb 23, 2026 at 6:30 PM LaMack, Mary A via CoIT > wrote: We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well. https://knowledge.technolutions.net/docs/identity-verification Respectfully, Mary LaMack Director of Information Technology East Central University 580.559.5702 mlamack at ecok.edu ________________________________ From: CoIT > on behalf of Ray, Dian via CoIT > Sent: Monday, February 23, 2026 6:06:05 PM To: 'Council on Information Technology' >; coit-privatehighered at lists.onenet.net > Cc: Ray, Dian > Subject: [CoIT] Question: Student Identity Verification & Aid Fraud [CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi all — We’re continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process. * Do you verify every student, only students who receive aid, or just those identified as high risk? * What tools are you using for identity verification/fraud detection (e.g., ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, etc.)? * Which ones are you happy with — and which should we avoid? We’re looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated! Thank you! -Dian Dian Ray | Director | Information Technology Services | SWOSU _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://lists.onenet.net/mailman/listinfo/coit CAUTION: This email originated from outside of SWOSU. Do not click links or open attachments unless you recognize the sender and know the content is safe. _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://urldefense.com/v3/__https://lists.onenet.net/mailman/listinfo/coit__;!!GNU8KkXDZlD12Q!5idvWlfkKXrTc4asYBYpOP28fIyC-WQnq1lta8E4U43UOB-LfPQ0PJRkscSff4Yw9Lv9R5D5-Vk$ [lists[.]onenet[.]net] -------------- next part -------------- An HTML attachment was scrubbed... URL: From timothy.whitley at okstate.edu Thu Feb 26 10:20:07 2026 From: timothy.whitley at okstate.edu (Whitley, Tim) Date: Thu, 26 Feb 2026 16:20:07 +0000 Subject: [CoIT-PrivateHigherEd] [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud In-Reply-To: References: Message-ID: We currently charge an application fee. However, this still doesn’t catch everything. Our admissions team is looking at Slate modules. Thanks, [OSU Logo] TIM WHITLEY Director Technology Support Enterprise Information Technology (405) 744-3386 • https://it.okstate.edu/ timothy.whitley at okstate.edu From: CoIT On Behalf Of Rodrigues, Nishanth J. via CoIT Sent: Thursday, February 26, 2026 7:29 AM To: DIT Man Cc: Rodrigues, Nishanth J. ; CoIT-PrivateHigherEd at lists.onenet.net; DIT Man Subject: Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud Good morning, At OU, ours is a manual effort at the moment. Here's how we currently manage this - We compare locations on current address, currently attended schools, and the locations that the person is logging in from in the Slate logs for one. If there are multiple failed payment attempts, that is usually a sure sign of fraud. If the email on the payment data is very different from the email on the record, that is a flag. Certain email IPs like duck.com are immediately suspect, as are email addresses that seem generated by AI. On non-degree apps, if the explanation seems like it was generated by AI, that is a major flag. There are some email addresses that we mark as suspect to keep an eye on, but let them move forward because there is not enough negative to flag it outright. On some of the ones that we felt were off, but not sure, we google the address. Some of the addresses have been stores in strip malls or vacant lots. We are still interested in pursuing an automated solution, and exploring our options at the moment. I hope this helps. Thanks, take care and have a nice day! Best regards, Nishanth Rodrigues, Ed.D., MBA On Feb 25, 2026, at 6:18 PM, Ray, Dian via CoIT > wrote:  Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing ZjQcmQRYFpfptBannerStart External Email ZjQcmQRYFpfptBannerEnd Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing about Fraud AI. We’re using Recruit and will be taking a closer look at its fraud/identity features as well. Thanks again! -Dian From: CoIT > On Behalf Of Richard Reif via CoIT Sent: Tuesday, February 24, 2026 11:34 AM To: Council on Information Technology > Cc: Richard Reif >; coit-privatehighered at lists.onenet.net Subject: [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud NSU has application fees for graduate and undergraduate students which slows down the fraud. This is still a hot topic on campus and I am grateful for this email thread. Please continue sharing!! Richard On Mon, Feb 23, 2026 at 6:30 PM LaMack, Mary A via CoIT > wrote: We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well. https://knowledge.technolutions.net/docs/identity-verification Respectfully, Mary LaMack Director of Information Technology East Central University 580.559.5702 mlamack at ecok.edu ________________________________ From: CoIT > on behalf of Ray, Dian via CoIT > Sent: Monday, February 23, 2026 6:06:05 PM To: 'Council on Information Technology' >; coit-privatehighered at lists.onenet.net > Cc: Ray, Dian > Subject: [CoIT] Question: Student Identity Verification & Aid Fraud [CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi all — We’re continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process. 1. Do you verify every student, only students who receive aid, or just those identified as high risk? 1. What tools are you using for identity verification/fraud detection (e.g., ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, etc.)? 2. Which ones are you happy with — and which should we avoid? We’re looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated! Thank you! -Dian Dian Ray | Director | Information Technology Services | SWOSU _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://lists.onenet.net/mailman/listinfo/coit CAUTION: This email originated from outside of SWOSU. Do not click links or open attachments unless you recognize the sender and know the content is safe. _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://urldefense.com/v3/__https://lists.onenet.net/mailman/listinfo/coit__;!!GNU8KkXDZlD12Q!5idvWlfkKXrTc4asYBYpOP28fIyC-WQnq1lta8E4U43UOB-LfPQ0PJRkscSff4Yw9Lv9R5D5-Vk$ [lists[.]onenet[.]net] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 2940 bytes Desc: image001.png URL: From dian.ray at swosu.edu Thu Feb 26 17:45:40 2026 From: dian.ray at swosu.edu (Ray, Dian) Date: Thu, 26 Feb 2026 23:45:40 +0000 Subject: [CoIT-PrivateHigherEd] [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud In-Reply-To: References: Message-ID: Hi Nishanth and Tim, Nishanth — thank you for sharing all of this—we really appreciate how thorough your process is. This is very helpful for us as we think through our own approach. We haven’t gone quite this deep yet, but your notes give us some great areas to review. Tim – thank you for the update! Makes sense — the fee helps, our team definitely needs to revisit it. Thank you both again and have a great rest of your week! -Dian From: CoIT On Behalf Of Whitley, Tim via CoIT Sent: Thursday, February 26, 2026 10:20 AM To: Council on Information Technology Cc: Whitley, Tim ; CoIT-PrivateHigherEd at lists.onenet.net Subject: [EXT]: Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud We currently charge an application fee. However, this still doesn’t catch everything. Our admissions team is looking at Slate modules. Thanks, [OSU Logo] TIM WHITLEY Director Technology Support Enterprise Information Technology (405) 744-3386 • https://it.okstate.edu/ timothy.whitley at okstate.edu From: CoIT > On Behalf Of Rodrigues, Nishanth J. via CoIT Sent: Thursday, February 26, 2026 7:29 AM To: DIT Man > Cc: Rodrigues, Nishanth J. >; CoIT-PrivateHigherEd at lists.onenet.net; DIT Man > Subject: Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud Good morning, At OU, ours is a manual effort at the moment. Here's how we currently manage this - We compare locations on current address, currently attended schools, and the locations that the person is logging in from in the Slate logs for one. If there are multiple failed payment attempts, that is usually a sure sign of fraud. If the email on the payment data is very different from the email on the record, that is a flag. Certain email IPs like duck.com are immediately suspect, as are email addresses that seem generated by AI. On non-degree apps, if the explanation seems like it was generated by AI, that is a major flag. There are some email addresses that we mark as suspect to keep an eye on, but let them move forward because there is not enough negative to flag it outright. On some of the ones that we felt were off, but not sure, we google the address. Some of the addresses have been stores in strip malls or vacant lots. We are still interested in pursuing an automated solution, and exploring our options at the moment. I hope this helps. Thanks, take care and have a nice day! Best regards, Nishanth Rodrigues, Ed.D., MBA On Feb 25, 2026, at 6:18 PM, Ray, Dian via CoIT > wrote:  Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing ZjQcmQRYFpfptBannerStart External Email ZjQcmQRYFpfptBannerEnd Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing about Fraud AI. We’re using Recruit and will be taking a closer look at its fraud/identity features as well. Thanks again! -Dian From: CoIT > On Behalf Of Richard Reif via CoIT Sent: Tuesday, February 24, 2026 11:34 AM To: Council on Information Technology > Cc: Richard Reif >; coit-privatehighered at lists.onenet.net Subject: [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud NSU has application fees for graduate and undergraduate students which slows down the fraud. This is still a hot topic on campus and I am grateful for this email thread. Please continue sharing!! Richard On Mon, Feb 23, 2026 at 6:30 PM LaMack, Mary A via CoIT > wrote: We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well. https://knowledge.technolutions.net/docs/identity-verification Respectfully, Mary LaMack Director of Information Technology East Central University 580.559.5702 mlamack at ecok.edu ________________________________ From: CoIT > on behalf of Ray, Dian via CoIT > Sent: Monday, February 23, 2026 6:06:05 PM To: 'Council on Information Technology' >; coit-privatehighered at lists.onenet.net > Cc: Ray, Dian > Subject: [CoIT] Question: Student Identity Verification & Aid Fraud [CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi all — We’re continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process. 1. Do you verify every student, only students who receive aid, or just those identified as high risk? 1. What tools are you using for identity verification/fraud detection (e.g., ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, etc.)? 2. Which ones are you happy with — and which should we avoid? We’re looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated! Thank you! -Dian Dian Ray | Director | Information Technology Services | SWOSU _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://lists.onenet.net/mailman/listinfo/coit CAUTION: This email originated from outside of SWOSU. Do not click links or open attachments unless you recognize the sender and know the content is safe. _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://urldefense.com/v3/__https://lists.onenet.net/mailman/listinfo/coit__;!!GNU8KkXDZlD12Q!5idvWlfkKXrTc4asYBYpOP28fIyC-WQnq1lta8E4U43UOB-LfPQ0PJRkscSff4Yw9Lv9R5D5-Vk$ [lists[.]onenet[.]net] CAUTION: This email originated from outside of SWOSU. Do not click links or open attachments unless you recognize the sender and know the content is safe. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 2940 bytes Desc: image001.png URL: