From Jeff.Pearce at redlandscc.edu Wed Mar 4 15:33:59 2026 From: Jeff.Pearce at redlandscc.edu (Jeff Pearce) Date: Wed, 4 Mar 2026 21:33:59 +0000 Subject: [CoIT-PrivateHigherEd] [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud In-Reply-To: References:

, Message-ID: <8A9461AD-73D1-44FD-AEFE-3B836F88A877@redlandscc.edu> Hello all Does anyone’s institution have written policies and/or procedures about requiring an app or admissions fee? How about a policy/procedure requiring a government identification? Jeff On Feb 26, 2026, at 5:45 PM, Ray, Dian via CoIT wrote: THIS MESSAGE WAS RECEIVED FROM AN EXTERNAL SENDER. Hi Nishanth and Tim, Nishanth — thank you for sharing all of this—we really appreciate how thorough your process is. This is very helpful for us as we think through our own approach. We haven’t gone quite this deep yet, but your notes give us some great areas to review. Tim – thank you for the update! Makes sense — the fee helps, our team definitely needs to revisit it. Thank you both again and have a great rest of your week! -Dian From: CoIT On Behalf Of Whitley, Tim via CoIT Sent: Thursday, February 26, 2026 10:20 AM To: Council on Information Technology Cc: Whitley, Tim ; CoIT-PrivateHigherEd at lists.onenet.net Subject: [EXT]: Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud We currently charge an application fee. However, this still doesn’t catch everything. Our admissions team is looking at Slate modules. Thanks, TIM WHITLEY Director Technology Support Enterprise Information Technology (405) 744-3386 • https://it.okstate.edu/ timothy.whitley at okstate.edu From: CoIT > On Behalf Of Rodrigues, Nishanth J. via CoIT Sent: Thursday, February 26, 2026 7:29 AM To: DIT Man > Cc: Rodrigues, Nishanth J. >; CoIT-PrivateHigherEd at lists.onenet.net; DIT Man > Subject: Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud Good morning, At OU, ours is a manual effort at the moment. Here's how we currently manage this - We compare locations on current address, currently attended schools, and the locations that the person is logging in from in the Slate logs for one. If there are multiple failed payment attempts, that is usually a sure sign of fraud. If the email on the payment data is very different from the email on the record, that is a flag. Certain email IPs like duck.com are immediately suspect, as are email addresses that seem generated by AI. On non-degree apps, if the explanation seems like it was generated by AI, that is a major flag. There are some email addresses that we mark as suspect to keep an eye on, but let them move forward because there is not enough negative to flag it outright. On some of the ones that we felt were off, but not sure, we google the address. Some of the addresses have been stores in strip malls or vacant lots. We are still interested in pursuing an automated solution, and exploring our options at the moment. I hope this helps. Thanks, take care and have a nice day! Best regards, Nishanth Rodrigues, Ed.D., MBA On Feb 25, 2026, at 6:18 PM, Ray, Dian via CoIT > wrote: Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing ZjQcmQRYFpfptBannerStart External Email ZjQcmQRYFpfptBannerEnd Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing about Fraud AI. We’re using Recruit and will be taking a closer look at its fraud/identity features as well. Thanks again! -Dian From: CoIT > On Behalf Of Richard Reif via CoIT Sent: Tuesday, February 24, 2026 11:34 AM To: Council on Information Technology > Cc: Richard Reif >; coit-privatehighered at lists.onenet.net Subject: [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud NSU has application fees for graduate and undergraduate students which slows down the fraud. This is still a hot topic on campus and I am grateful for this email thread. Please continue sharing!! Richard On Mon, Feb 23, 2026 at 6:30 PM LaMack, Mary A via CoIT > wrote: We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well. https://knowledge.technolutions.net/docs/identity-verification Respectfully, Mary LaMack Director of Information Technology East Central University 580.559.5702 mlamack at ecok.edu ________________________________ From: CoIT > on behalf of Ray, Dian via CoIT > Sent: Monday, February 23, 2026 6:06:05 PM To: 'Council on Information Technology' >; coit-privatehighered at lists.onenet.net

> Cc: Ray, Dian > Subject: [CoIT] Question: Student Identity Verification & Aid Fraud [CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi all — We’re continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process. 1. Do you verify every student, only students who receive aid, or just those identified as high risk? 1. What tools are you using for identity verification/fraud detection (e.g., ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, etc.)? 2. Which ones are you happy with — and which should we avoid? We’re looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated! Thank you! -Dian Dian Ray | Director | Information Technology Services | SWOSU _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://lists.onenet.net/mailman/listinfo/coit CAUTION: This email originated from outside of SWOSU. Do not click links or open attachments unless you recognize the sender and know the content is safe. _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://urldefense.com/v3/__https://lists.onenet.net/mailman/listinfo/coit__;!!GNU8KkXDZlD12Q!5idvWlfkKXrTc4asYBYpOP28fIyC-WQnq1lta8E4U43UOB-LfPQ0PJRkscSff4Yw9Lv9R5D5-Vk$ [lists[.]onenet[.]net] CAUTION: This email originated from outside of SWOSU. Do not click links or open attachments unless you recognize the sender and know the content is safe. _______________________________________________ CoIT mailing list CoIT at lists.onenet.net https://lists.onenet.net/mailman/listinfo/coit Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement. **CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA). -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 2940 bytes Desc: image001.png URL: From mmathews at oru.edu Thu Mar 5 06:24:30 2026 From: mmathews at oru.edu (Mike Mathews) Date: Thu, 5 Mar 2026 12:24:30 +0000 Subject: [CoIT-PrivateHigherEd] [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud In-Reply-To: References:

Message-ID: All, I am finally getting around to replying. ORU has already done a few things, and we are looking at a product from KTech Products called AdmitShield. What makes it appealing is that we already use Ktech Digiscript for automatic transcript processing, and we see the two working hand in hand. In addition, they are the only vendor with hands-on working knowledge of the campus challenges across IT, Admissions, Academics, and Registration, as well as the various systems at play. I have attached the brochure they shared with ORU when they were on campus. Best, Mike [cid:image001.png at 01DCAC68.B32588B0] From: CoIT On Behalf Of Rodrigues, Nishanth J. via CoIT Sent: Thursday, February 26, 2026 7:29 AM To: DIT Man Cc: Rodrigues, Nishanth J. ; CoIT-PrivateHigherEd at lists.onenet.net; DIT Man Subject: Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud Good morning, At OU, ours is a manual effort at the moment. Here's how we currently manage this - We compare locations on current address, currently attended schools, and the locations that the person is logging in from in the Slate logs for one. If there are multiple failed payment attempts, that is usually a sure sign of fraud. If the email on the payment data is very different from the email on the record, that is a flag. Certain email IPs like duck.com are immediately suspect, as are email addresses that seem generated by AI. On non-degree apps, if the explanation seems like it was generated by AI, that is a major flag. There are some email addresses that we mark as suspect to keep an eye on, but let them move forward because there is not enough negative to flag it outright. On some of the ones that we felt were off, but not sure, we google the address. Some of the addresses have been stores in strip malls or vacant lots. We are still interested in pursuing an automated solution, and exploring our options at the moment. I hope this helps. Thanks, take care and have a nice day! Best regards, Nishanth Rodrigues, Ed.D., MBA On Feb 25, 2026, at 6:18 PM, Ray, Dian via CoIT > wrote: Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing ZjQcmQRYFpfptBannerStart External Email ZjQcmQRYFpfptBannerEnd Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing about Fraud AI. We’re using Recruit and will be taking a closer look at its fraud/identity features as well. Thanks again! -Dian From: CoIT > On Behalf Of Richard Reif via CoIT Sent: Tuesday, February 24, 2026 11:34 AM To: Council on Information Technology > Cc: Richard Reif >; coit-privatehighered at lists.onenet.net Subject: [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud NSU has application fees for graduate and undergraduate students which slows down the fraud. This is still a hot topic on campus and I am grateful for this email thread. Please continue sharing!! Richard On Mon, Feb 23, 2026 at 6:30 PM LaMack, Mary A via CoIT > wrote: We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well. https://knowledge.technolutions.net/docs/identity-verification Respectfully, Mary LaMack Director of Information Technology East Central University 580.559.5702 mlamack at ecok.edu ________________________________ From: CoIT > on behalf of Ray, Dian via CoIT > Sent: Monday, February 23, 2026 6:06:05 PM To: 'Council on Information Technology' >; coit-privatehighered at lists.onenet.net