[CoIT-PrivateHigherEd] [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud

Thu Mar 5 06:24:30 CST 2026

All,

I am finally getting around to replying. ORU has already done a few things, and we are looking at a product from KTech Products called AdmitShield. What makes it appealing is that we already use Ktech Digiscript for automatic transcript processing, and we see the two working hand in hand. In addition, they are the only vendor with hands-on working knowledge of the campus challenges across IT, Admissions, Academics, and Registration, as well as the various systems at play.

I have attached the brochure they shared with ORU when they were on campus.

Best,

Mike

[cid:image001.png at 01DCAC68.B32588B0]

From: CoIT <coit-bounces at lists.onenet.net> On Behalf Of Rodrigues, Nishanth J. via CoIT
Sent: Thursday, February 26, 2026 7:29 AM
To: DIT Man <coit at lists.onenet.net>
Cc: Rodrigues, Nishanth J. <nr at ou.edu>; CoIT-PrivateHigherEd at lists.onenet.net; DIT Man <coit at lists.onenet.net>
Subject: Re: [CoIT] [EXT]: Re: Question: Student Identity Verification & Aid Fraud

Good morning,

At OU, ours is a manual effort at the moment.
Here's how we currently manage this - We compare locations on current address, currently attended schools, and the locations that the person is logging in from in the Slate logs for one.  If there are multiple failed payment attempts, that is usually a sure sign of fraud.  If the email on the payment data is very different from the email on the record, that is a flag.  Certain email IPs like duck.com are immediately suspect, as are email addresses that seem generated by AI.  On non-degree apps, if the explanation seems like it was generated by AI, that is a major flag.  There are some email addresses that we mark as suspect to keep an eye on, but let them move forward because there is not enough negative to flag it outright.  On some of the ones that we felt were off, but not sure, we google the address.  Some of the addresses have been stores in strip malls or vacant lots.

We are still interested in pursuing an automated solution, and exploring our options at the moment.
I hope this helps.
Thanks, take care and have a nice day!

Best regards,
Nishanth Rodrigues, Ed.D., MBA

On Feb 25, 2026, at 6:18 PM, Ray, Dian via CoIT <coit at lists.onenet.net<mailto:coit at lists.onenet.net>> wrote:

Richard and Mary — Thank you both — this is very helpful. Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it. Mary, thanks for sharing
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External Email
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Richard and Mary — Thank you both — this is very helpful.
Richard, we’ve considered an application fee, but we're worried it might deter good prospects. Given the extent of the fraud, we definitely need to revisit it.
Mary, thanks for sharing about Fraud AI. We’re using Recruit and will be taking a closer look at its fraud/identity features as well.

Thanks again!
-Dian

From: CoIT <coit-bounces at lists.onenet.net<mailto:coit-bounces at lists.onenet.net>> On Behalf Of Richard Reif via CoIT
Sent: Tuesday, February 24, 2026 11:34 AM
To: Council on Information Technology <coit at lists.onenet.net<mailto:coit at lists.onenet.net>>
Cc: Richard Reif <reif01 at nsuok.edu<mailto:reif01 at nsuok.edu>>; coit-privatehighered at lists.onenet.net<mailto:coit-privatehighered at lists.onenet.net>
Subject: [EXT]: Re: [CoIT] Question: Student Identity Verification & Aid Fraud

NSU has application fees for graduate and undergraduate students which slows down the fraud.   This is still a hot topic on campus and I am grateful for this email thread.  Please continue sharing!!

Richard

On Mon, Feb 23, 2026 at 6:30 PM LaMack, Mary A via CoIT <coit at lists.onenet.net<mailto:coit at lists.onenet.net>> wrote:
We have an application fee on undergrad applications. Our instances have mainly been with online grad applicants where there was no fee. We implemented fraud AI in Slate and it is working very well.

https://knowledge.technolutions.net/docs/identity-verification<https://urldefense.com/v3/__https:/knowledge.technolutions.net/docs/identity-verification__;!!GNU8KkXDZlD12Q!5idvWlfkKXrTc4asYBYpOP28fIyC-WQnq1lta8E4U43UOB-LfPQ0PJRkscSff4Yw9Lv9qiyqByc$>

Respectfully,

Mary LaMack
Director of Information Technology
East Central University
580.559.5702
mlamack at ecok.edu<mailto:mlamack at ecok.edu>
________________________________
From: CoIT <coit-bounces at lists.onenet.net<mailto:coit-bounces at lists.onenet.net>> on behalf of Ray, Dian via CoIT <coit at lists.onenet.net<mailto:coit at lists.onenet.net>>
Sent: Monday, February 23, 2026 6:06:05 PM
To: 'Council on Information Technology' <coit at lists.onenet.net<mailto:coit at lists.onenet.net>>; coit-privatehighered at lists.onenet.net<mailto:coit-privatehighered at lists.onenet.net> <coit-privatehighered at lists.onenet.net<mailto:coit-privatehighered at lists.onenet.net>>
Cc: Ray, Dian <dian.ray at swosu.edu<mailto:dian.ray at swosu.edu>>
Subject: [CoIT] Question: Student Identity Verification & Aid Fraud

[CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi all —

We’re continuing to combat fraudulent admissions and financial aid applications and would appreciate any insight you can share on how your institution handles this process.

  1.  Do you verify every student, only students who receive aid, or just those identified as high risk?

  1.  What tools are you using for identity verification/fraud detection (e.g., ID.me, Clear, Experian/Equifax identity services, TransUnion, Jumio, etc.)?
  2.  Which ones are you happy with — and which should we avoid?

We’re looking into ID.me. Any insights on workflows and tools that work well at your institution are much appreciated!

Thank you!

-Dian

Dian Ray | Director | Information Technology Services | SWOSU<https://urldefense.com/v3/__http:/www.swosu.edu/__;!!IMGxvw!DtPRX-hkiGzLEpjYJQxbNfQ_LEWd7KS7iWb3EV71F-olx1nabgZhcfuzIQ33LX3kDUkTM7UjTkcpgm1z$>

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