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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Our method is similar to the one that
Archer described. I determine the number of student credit hours
generated by the faculty member to determine student FTE/faculty FTE. I
include all students that they are teaching, not just the students in their
department, since students from many different fields can end up in a
particular faculty member’s classes. I also include any credits
they are generating through sponsorship of student independent research or
internships, since these are still part of their student load. Once the
metrics are calculated for each individual faculty, they can be aggregated into
departmental measures, such as total FTE generated by faculty in each
department and average load measures. I also design the database to
compute graduate vs. undergrad students separately before rolling them into
total FTE/faculty, since quite a few of our faculty teach students across both
levels concurrently, and the credits/student FTE are different depending on
level. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>At Evergreen, this is a periodic analysis,
not a regular one, since the college has not developed any system reports or
datasets to assist. Thus, I have to use a variety of sources from catalog
information, student enrollment data, and various “shadow-system” administrative
spreadsheets to build the dataset before I can conduct analysis. While
student FTE generation by faculty is of primary interest (and can be more
readily adjusted for faculty working at less than full-time), I also compute a
measure of student headcount per faculty. As the faculty astutely noted,
each student they serve requires some amount of their time to evaluate work,
etc. regardless of how many credits that student is taking from them. The
difference between FTE/faculty and headcount/faculty is not very large for
full-time faculty, but it can be very large for part-time and adjunct faculty.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I create an “other staff”
department category to account for credits generated by deans and other staff
whose primary function is not instruction, so that by the end of the analysis,
I can account for all student FTE generated, including instructors that fall
outside of faculty departments. For team-taught classes, I divide
the credits for the course among those teaching each term. This last
piece is a bit controversial, since all members of a teaching team are, in
effect, available to all students in the class; but if the credits are not
apportioned, it results in substantial over-counting of total enrollment.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Laura Coghlan<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Director of Institutional Research and
Assessment<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>The Evergreen State College, <st1:place
w:st="on"><st1:City w:st="on">Olympia</st1:City>, <st1:State w:st="on">WA</st1:State></st1:place><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>(360) 867-6676<o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> coplac-ir-bounces@lists.onenet.net
[mailto:coplac-ir-bounces@lists.onenet.net] <b><span style='font-weight:bold'>On
Behalf Of </span></b>Archer Gravely<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, February 27, 2013
7:23 AM<br>
<b><span style='font-weight:bold'>To:</span></b> Jason Canales<br>
<b><span style='font-weight:bold'>Cc:</span></b> coplac-ir@lists.onenet.net<br>
<b><span style='font-weight:bold'>Subject:</span></b> Re: [COPLAC-IR]
Departmental Student to Faculty Ratio</span></font><o:p></o:p></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>we generate student credit hours (SCH) per faculty FTE all the time.
This would include majors and non-majors and provides a measure of
instructional productiivty for the dept. A lot of our faculty teach
outside the dept, so that adds complications and we usually include the SCH
(course enrollment X credit hrs) for courses outside the dept. Science
depts often have labs that have contact hours but no credit hours thus 0 SCH.
So we also calculate contact hours per faculty fte. The difficult
part is how to account for the exceptions - e.g. lab managers that teach and/or
deans, etc. These are just a few things to think about. You may
want to look at the Delaware Study.<o:p></o:p></span></font></p>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>-archer<o:p></o:p></span></font></p>
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<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Archer Gravely, Director<br>
Institutional Research<br>
UNC <st1:City w:st="on"><st1:place w:st="on">Asheville</st1:place></st1:City><br>
(828) 232-5118<o:p></o:p></span></font></p>
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<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span style='font-size:12.0pt'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>On Wed, Feb 27, 2013 at 10:02 AM, Jason Canales <<a
href="mailto:Jason.Canales@mcla.edu" target="_blank">Jason.Canales@mcla.edu</a>>
wrote:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Dear IR Colleagues<br>
<br>
I have been requested to calculate a student to faculty ratios at the<br>
departmental level. I have done some research on this subject but have<br>
not found allot of information on this topic. I am know reach out to my<br>
fellow IR colleagues hoping that if you have developed departmental<br>
student to faculty ratio that you would be willing to share the<br>
methodology you used to calculate these ratios. Any help would be<br>
greatly appreciated.<br>
_______________________________________________<br>
Jason Canales<br>
Staff Associate, Institutional Research<br>
<st1:place w:st="on"><st1:PlaceName w:st="on">Massachusetts</st1:PlaceName>
<st1:PlaceType w:st="on">College</st1:PlaceType></st1:place> of Liberal Arts<br>
E: <a href="mailto:jason.canales@mcla.edu">jason.canales@mcla.edu</a><br>
<br>
Office of Institutional Research, Assessment, and Planning<br>
<st1:Street w:st="on"><st1:address w:st="on">375 Church Street</st1:address></st1:Street>
| <st1:place w:st="on"><st1:City w:st="on">North Adams</st1:City>, <st1:State
w:st="on">MA</st1:State> <st1:PostalCode w:st="on">01247</st1:PostalCode></st1:place><br>
P: <a href="tel:%28413%29%20662-5413" value="+14136625413">(413) 662-5413</a><br>
<br>
<br>
<br>
_______________________________________________<br>
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<a href="http://lists.onenet.net/mailman/listinfo/coplac-ir" target="_blank">http://lists.onenet.net/mailman/listinfo/coplac-ir</a><o:p></o:p></span></font></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
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