[Copo] FW: Q & A Session #3 for Higher Education Institutions - Additional Files and Processing

Mon Aug 17 09:39:06 CDT 2015

From: Office of Management and Enterprise Services [mailto:servicedesk at info.omes.ok.gov]
Sent: Friday, August 14, 2015 10:01 AM
To: Bowers, Rachell
Subject: Q & A Session #3 for Higher Education Institutions - Additional Files and Processing

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14 Aug 2015

 1000 HRS

You are invited to attend the Higher Education Payroll Processing & Reporting Q & A session on Wednesday, August 19, 2015 from 2-4:30 pm.

For the webinar, go to https://omes.adobeconnect.com/highereducation_4<http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTUwODE0LjQ4MTA5MjkxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE1MDgxNC40ODEwOTI5MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3NTMxMTI2JmVtYWlsaWQ9cmJvd2Vyc0Bvc3JoZS5lZHUmdXNlcmlkPXJib3dlcnNAb3NyaGUuZWR1JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&103&&&https://omes.adobeconnect.com/highereducation_4> and log-in as a guest with your name.

For audio, listen in on your computer speakers or call in via phone to (405) 521-4496.  When prompted, use code 845685.

During the question and answer session, please type questions in the chat window or ask questions over the phone.

NOTE:  This conference is limited to the first 100 attendees.

Beginning January 1, 2016, Higher Education institutions will be required to process payroll and perform reporting for their employees as individual employers. To assist Higher Education institutions in meeting this requirement, there will be Q & A sessions that will continue to distribute information, and allow the institutions to ask specific questions. You will be able to call in or log in to the webinar to participate in these sessions.

This session will cover FEIN changes, OpenBooks, Direct Deposit Extract, OST Banking System and Federal Tax Payments.

Please submit questions prior to the session to Melody Wright at Melody.Wright at core.state.ok.us<mailto:Melody.Wright at core.state.ok.us> or Linda Bove at Linda.Bove at core.state.ok.us<mailto:Lisa.Bove at core.state.ok.us> no later than 12 noon on Tuesday, August 18, 2015.

Attached are the OpenBooks and EFT Participants Load files for your reference.

Q & A Session Topics

FEIN Change

1. How this affects business processes

OpenBooks

1. Payroll

  *   File layout, example, submission

2. Accounts Payable

Direct Deposit Extract

1. File layout, example, submission for load

OST Banking System

1. Maintaining, adding, deleting employee data

Federal Tax Payments

1. ACES system entry

2. General Ledger system entry

3. Processing after entries completed

  *   Example OpenBooks File.txt<http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTUwODE0LjQ4MTA5MjkxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE1MDgxNC40ODEwOTI5MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3NTMxMTI2JmVtYWlsaWQ9cmJvd2Vyc0Bvc3JoZS5lZHUmdXNlcmlkPXJib3dlcnNAb3NyaGUuZWR1JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&104&&&http://content.govdelivery.com/attachments/OKOMES/2015/08/13/file_attachments/416362/Example%2BOpenBooks%2BFile.txt>
  *   OpenBooks File Layout.xlsx<http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTUwODE0LjQ4MTA5MjkxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE1MDgxNC40ODEwOTI5MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3NTMxMTI2JmVtYWlsaWQ9cmJvd2Vyc0Bvc3JoZS5lZHUmdXNlcmlkPXJib3dlcnNAb3NyaGUuZWR1JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&105&&&http://content.govdelivery.com/attachments/OKOMES/2015/08/13/file_attachments/416361/OpenBooks%2BFile%2BLayout.xlsx>
  *   EFT Participants Load Record Layout v05 2015-08-07.xlsx<http://links.govdelivery.com:80/track?type=click&enid=ZWFzPTEmbWFpbGluZ2lkPTIwMTUwODE0LjQ4MTA5MjkxJm1lc3NhZ2VpZD1NREItUFJELUJVTC0yMDE1MDgxNC40ODEwOTI5MSZkYXRhYmFzZWlkPTEwMDEmc2VyaWFsPTE3NTMxMTI2JmVtYWlsaWQ9cmJvd2Vyc0Bvc3JoZS5lZHUmdXNlcmlkPXJib3dlcnNAb3NyaGUuZWR1JmZsPSZleHRyYT1NdWx0aXZhcmlhdGVJZD0mJiY=&&&106&&&http://content.govdelivery.com/attachments/OKOMES/2015/08/12/file_attachments/416216/EFT%2BParticipants%2BLoad%2BRecord%2BLayout%2Bv05%2B2015-08-07.xlsx>

________________________________

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________________________________
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