From Kelli.Yadon at okcommerce.gov  Wed May  2 15:01:16 2018
From: Kelli.Yadon at okcommerce.gov (Kelli Yadon)
Date: Wed, 2 May 2018 20:01:16 +0000
Subject: [MainstreetManagers] FW: FY 2019 Our Town Grant Application
	Guidelines Now Available!
In-Reply-To: <CY1PR09MB0441798DAE53C9D7F91ADE1FD4800@CY1PR09MB0441.namprd09.prod.outlook.com>
References: <1130510069215.1103211031308.1512552377.0.581357JL.1002@scheduler.constantcontact.com>
 <CY1PR09MB0441798DAE53C9D7F91ADE1FD4800@CY1PR09MB0441.namprd09.prod.outlook.com>
Message-ID: <803C3C749FC1CA478817B6ADDA21E6915BF5D38D@EML-EXA05.agency.OK.local>

Fyi….if you didn’t already receive it.

From: Christina Beatty <Christina.Beatty at arts.ok.gov>
Sent: Wednesday, May 2, 2018 2:58 PM
To: Christina Beatty <Christina.Beatty at arts.ok.gov>
Subject: Fw: FY 2019 Our Town Grant Application Guidelines Now Available!


Just wanted to make sure that you were aware of this upcoming August deadline for the National Endowment for the Arts' Our Town program.  Please share widely.



Best,

Christina

________________________________
From: NEA Design+CP <neadesign at arts.gov<mailto:neadesign at arts.gov>>
Sent: Wednesday, May 2, 2018 12:58 PM
To: Christina Beatty
Subject: FY 2019 Our Town Grant Application Guidelines Now Available!

Announcing a new (earlier!) deadline, highlights from the new guidelines, and helpful application resources
[http://r20.rs6.net/on.jsp?ca=5b509b92-471f-440b-b4ec-5dfd97ed3c94&a=1103211031308&c=d3b74ff0-de68-11e6-940e-d4ae5275509e&ch=d3cd9710-de68-11e6-940e-d4ae5275509e]

[DESIGN AND  CREATIVE  PLACEMAKING]



New FY 2019 Our Town Grant Application Guidelines Now Available!



[https://files.constantcontact.com/c0b608cd001/acbce539-8aeb-4f3b-af81-697e532ab25d.jpg]


We are excited to announce new National Endowment for the Arts grant guidelines for the FY 2019 Our Town program<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLHAZ2RhJjnLys6ZbW-iOnhOOFS4psLzosh9rRYk5jZRWjavpKVQkqiViABNlXvkK6DbGzfulfeStf3X9LzUQyW5Vsv0toMyzZW2ueCS_aXXj-6j1SJN6iIPGdd1nmmTvmNSC5VEy2BPuAjWpu1EZrc4=&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>!

Read on for:

  *   application details
  *   highlights from the new guidelines
  *   upcoming webinars
  *   very important information about SAM registration



Through project-based funding for creative placemaking, the NEA Our Town program seeks to support projects that integrate arts, culture, and design activities into efforts that strengthen communities by advancing local economic, physical, and/or social outcomes. Successful Our Town projects ultimately lay the groundwork for systemic changes that sustain the integration of arts, culture, and design into strategies for strengthening communities, and should engage in partnership with other sectors (such as agriculture and food, economic development, education and youth, environment and energy, health, housing, public safety, transportation, and workforce development).

The application deadline for Our Town is August 9, 2018<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLM56EqzzHVeKEbPGnnx2Z86zWBcnurKc7LFBU9a4jlP3rG25UY_2iB-9tBsGd8FnYXpLxSouCdEYlSRNFMNIacr6G-NidBNDZyGXm3Vo8VkWNxyBylg4mdYkpex5Ox3NiZ7K3eGf7DMBrSTb3i-oB3OURNKs-RGtcg==&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==> (earlier than past years!). This round will support creative placemaking projects that start on or after July 1, 2019 in two categories:


  *   Place-Based Projects<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLC1xTBV4mWk6qg-STlgKrtbUlBqFZdnob0rbCjZdNRY3oSJ07d75ZJgXSCLFch1tJk0Z8zN-nekGcXJTwtIOKjjjrjKcsEV_KeO1ru1jM78mf-4JRLwOeGu8SjZfc7RGzvPFRzV9C908kBU7vrYx0Ozu9pq2g_ZNlcz6H0E53pqV4fTnCIOpYfBDCL1Kgsaxiw==&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>. Through arts engagement, cultural planning, design, and/or artist/creative industry support, these projects contribute to improved quality of life in local communities. These projects require a partnership between a nonprofit organization and a local government entity, with one of the partners being a cultural organization. Matching grants range from $25,000 to $200,000, with a minimum cost share/match equal to the grant amount.


  *   Knowledge Building Projects<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLC1xTBV4mWk66pc_gsoJXVOo4PzCtrDAbvq3RPEfUXb24zBSzRKQYnsu5s_Zo_mKs6pKVP7sdqcw-XXiCQZVo9Zp4OyfFPqxCYk_7tsHD6xhMOZiAJiawowoR-rMd5b6XV-Wh1jXaqL0n_J_nZMo0CB9WnsvsShXuPgBOE1s4M6z41Sdx6gA4eup58b1-tLTIYg36-wZkA-L&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>. These projects build and disseminate knowledge about how to leverage arts, culture, and design as mechanisms for strengthening communities. These grants are available to arts service or design service organizations, and/or other national or regional membership, policy, or university-based organizations. These projects require a partnership that will facilitate the knowledge sharing and/or exchange. Matching grants range from $25,000 to $100,000, with a minimum cost share/match equal to the grant amount.



Highlights from the New Guidelines

This year’s guidelines have been updated based on a deep dive into data from past-funded Our Town projects. Here are a few notable changes:


  *   We are looking for projects that will strengthen communities. In your application, we will ask you to explain how the proposed project will help realize positive and equitable economic, physical, and/or social outcomes. The “Strengthening Communities Objective” takes the place of the “Livability Objective” language from previous years.
  *   We are looking for catalytic projects. Review criteria now acknowledge transformative projects that show promise for supporting the long-term, systemic integration of arts, culture, and design into approaches to community challenges.
  *   We’ve updated the list of project types. The list, meant to inspire applications to consider the range of ways arts, culture, and design can be tapped, includes activities related to arts engagement, cultural planning, design, and artist and creative industry support.
  *   Eligibility criteria remain unchanged. View the eligibility criteria for Place-Based Projects<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLC1xTBV4mWk6GeTuoPXEXN8oefsKYzY9q9QJFw33ms-jrVxRVzi48G-byOSgwqAaNmCV2AEvQ30R_s1X1DXmImMRu8phEdg4mkMH7UE2u55orELIraNwZSf_Nil90VJr08O4hrBtB3FoXYBN1I6BUuGLxzPGykTsWJjz2JoKPl3HAZJkkuVq61-5pz-sNpbkIQ==&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==> or eligibility criteria for Knowledge Building Projects<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLC1xTBV4mWk6GNuIDXMhD-xPYfOfR7ACnrnQ62_jk-3Xmp0qL5pHK_jjRhzcqjT8RUXoGoi8Om4NxtxlDmkFL-kdYJZwdaqVn1G_neYy9Cg__rQPxEJmJGN2haPTs2AF7u00iPqGCR0gvDinNeVB7DK8b354jAgwdmKLco2XXil4xaLV1nqhxAjaLvPRmRd3KkqYD0iXBXN5&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==> to be sure you’re prepared to meet all application requirements. Both categories of Our Town projects require partnerships.



Our Town Application Webinars



Join us for two webinars designed to help you navigate the application process.
Register at www.arts.gov/videos/webinars<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLH2UXmfdtsI8CM8MazFIbfV09w1zeg5cBzFn7g5Mdzl7-hVOHyGXAY5eG3GgNE-XpJ2bkr25nuvS5bCh3AuX16gpe4Ea7N3uVCJJe-QSWUhS&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>.



How to Apply Webinar
Date: June 20, 2018
We will walk through the two-part application process and provide helpful hints for navigating the NEA’s online application portal.


Tips & Tricks Webinar
Date: June 27, 2018
We will share tips on how to make a clear and compelling Our Town application, and unpack guidelines and eligibility requirements.



Our Town Application Resources








[http://files.constantcontact.com/c0b608cd001/bb5cf371-ac1e-456e-933d-3ff531db4658.png]

Exploring Our Town<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLNavfHRG3p-pz-fNbXTnfEeg8kRBjQz3g-mib_17sWttbMnCh_LyhssRJyodHwb1Mu4EDFhGhPYD0WRPA-rkr5xtvyZQsWDRc37hyVzw6BxY5Wys_oG_-Q0=&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>


If you’re wondering whether a project you have in mind is a fit for Our Town, spend some time with this showcase of successful, past-funded example projects from around the country. The database of 77 select projects can be sorted by project type, location, community setting, and more.


[http://files.constantcontact.com/c0b608cd001/2201d041-1db7-4cc6-9039-259d5b3ef628.png]

How to Do Creative Placemaking<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLIiREKHURIRE4zn8S3TJIqlrYoPBcxnSVnXF7z_USMK-poO33mOX_erhC8LTy1czTtY3viUqQJGEudm4AlKxqoxtZvPLJlgEfD5f5yiRQ9Utn8qVfQUAmW9t5hxXfMBAGSkYmf2FVvly6TEz5VtxKh0dh_1xryrAys6R4hdEUR1tYuMt0GNq4NU=&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>

This book features inspiring essays from leading creative placemaking thinkers and practitioners, as well as a few case studies that capture the diverse ways arts organizations and artists can play an essential role in the success of communities across America


[http://files.constantcontact.com/c0b608cd001/70a0f565-195e-4b83-b68d-f824c407d9be.jpg]

Creative Placemaking Resources Page<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLH2UXmfdtsI8_9Dqq9VVTlKReJ2Q2dj0pF1exBXulTbabtvaTWOlDy__6uIIMES0yFtm2-hvmYyj3JZqwTb9e7f_4C50RmPZu8P0fGNNtMpeaQTza8TeeYS5kBg2JJtejPVxPQzSbi8Hpr0XzmzTaDcmILC2dB1BZF4nEW2rxU7lDSs5zxD9E5Y=&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>

This page catalogs NEA as well as field-based links and publications.



Changes to SAM.gov Process



Timely and important information for all applicants!!

The System for Award Management (SAM.gov) has implemented new requirements to address security concerns which may affect your ability to apply to or receive an award or any payments from the National Endowment for the Arts or any other federal agency.

If you are registering a new entity in SAM.gov, or updating or renewing your SAM.gov registration, you must provide an original, signed notarized letter stating that you are the authorized Entity Administrator before your registration will be activated, updated, or renewed. Read the FAQs<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLBgB99RcOGKLnKIHJwz0GCehdMY1ePImzQwl0A3zmZTo9HVmLN7FWr0FOGxXlDtl-YedSTJBMUZPDfyZW_ev1XgUT-TOJnMgBQ==&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==> on SAM.gov to learn more about this process change.

  *   This requirement went into effect on March 22, 2018, for new entities registering in SAM.gov.
  *   This requirement will go into effect April 27, 2018, for existing registrations being updated or renewed.

Unfortunately, the NEA has no control over the new SAM requirements and we are unable to allow extensions to posted deadlines due to delays caused by the new SAM requirements. It is expected that this is a temporary measure until there is a permanent solution. Monitor SAM.gov for updates.

Learn More<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLBgB99RcOGKLvUzoSf-dmx-VbpkErBuxH_GKMpm_AMbJngfC6cIT6cXVLJSkMMeGUleZ1Rt7mKmdj2H9MjkQZ39n2io68TEU7ve8qelKAP7nD6mgXi_CmZY=&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>





Help us spread the word!



We hope you’ll help us spread the word about the new guidelines with your constituents and community. Here is an example of what you can share:

NEA Our Town Grant Application Guidelines are now posted! Matching grants for creative placemaking projects range from $25,000 to $200,000. The application deadline is August 9, 2018 for projects that start on or after July 1, 2019. Check out the new guidelines at https://www.arts.gov/grants-organizations/our-town/introduction<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLHAZ2RhJjnLys6ZbW-iOnhOOFS4psLzosh9rRYk5jZRWjavpKVQkqiViABNlXvkK6DbGzfulfeStf3X9LzUQyW5Vsv0toMyzZW2ueCS_aXXj-6j1SJN6iIPGdd1nmmTvmNSC5VEy2BPuAjWpu1EZrc4=&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>.



Contact Us



Director, Design & Creative Placemaking
Jennifer Hughes: hughesj at arts.gov<mailto:hughesj at arts.gov>

Specialist - Art Works Design
Courtney Spearman: spearmanc at arts.gov<mailto:spearmanc at arts.gov>

Specialist - Our Town
Katherine Bray-Simons: braysimonsk at arts.gov<mailto:braysimonsk at arts.gov>

Assistant Grants Management Specialist
Avril Claytor: claytora at arts.gov<mailto:claytora at arts.gov>



Design Queries
NEADesign at arts.gov<mailto:NEADesign at arts.gov>

Our Town Queries
OT at arts.gov<mailto:OT at arts.gov>








View as Webpage<http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLC1xTBV4mWk6Jfo2urVUBlSRA2W6Daq6F5kXepanjjxHYwBSrzClWGw4QVtwIaw9PUuD3eI2JZsBsinJAmbmGQ0wFVUO2RhVSg==&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>

STAY CONNECTED


[Facebook]‌ <http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLFVvOPrrxx2zS8Ni3GdSUEFqUdpxkkiEu-wvFX2fUqZU_20Bya-T_6pnmkvB8QH6WOo3MUjC_OOe-tYCLxqXUhAIubazZWHPaDRBs3KYe59Hj3Uus_Sr9lDRR4ZbeU8c_s-PKbqI22ca&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==> [Twitter] ‌ <http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLBn01LbWG1kRi0XOEELcmxbjVNGgUDTN_XvViJfLlUQPnnYEV0SLpLenpJ5kg1GR3YjLU8ne3hqeAq1ZXnS_Jr5xtcQXPiak0g==&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==> [Instagram] ‌ <http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLJRykZR23HCc8JlXXCTS7biBUR2Y7r7BNQWCEXuHq3GFZ5mjBKg1U-unRF-7uDhOhnDu6uuJv0IR0gG4Y3glSWWTZKUu_voNjXr0cpCYFewy&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==> [YouTube] ‌ <http://r20.rs6.net/tn.jsp?f=001c2syczMLxWgQQu9EjInhqkZkY6_vRxDpY3oaJTOFBk4KwixslGEbLBn01LbWG1kRjOge4S4JzxeB7v82UwnYahoTgXh5CKtKmgODlwpJK2Qy-g5UlqgU491QDtLQopLBv57hVmFExBNbsrN25TTqMPdPaW8iISblqIq0eMNXOdY=&c=NxSr_UUbDV5qYle3-hw1o7YB60VDCJQsOmX2fW-PC7657e_4CZY6gA==&ch=B3mjX53S-8YKM7T65n2FftpMKq0TJnB4QK1n490bMaEhSWex5uzv3w==>









National Endowment for the Arts | 400 7th Street SW, Washington, DC 20506

Unsubscribe christina.beatty at arts.ok.gov<https://visitor.constantcontact.com/do?p=un&m=001aLD1V_LkeiJLuIw4DjB6DQ%3D&ch=d3cd9710-de68-11e6-940e-d4ae5275509e&ca=5b509b92-471f-440b-b4ec-5dfd97ed3c94>

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From newkirkmainstreet at gmail.com  Fri May  4 09:25:54 2018
From: newkirkmainstreet at gmail.com (Alyssa Winner)
Date: Fri, 4 May 2018 09:25:54 -0500
Subject: [MainstreetManagers] Board Agendas and Committee Minutes
Message-ID: <5aec6d72.1c69fb81.5b79a.21f0@mx.google.com>

Greetings! 

I was wondering how long everyone keeps their board agenda packets and committee minutes? 

Thank You


Alyssa McCleery
Program Manager
Newkirk Main Street

Sent from Mail for Windows 10

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From idabelms at sbcglobal.net  Fri May  4 09:38:05 2018
From: idabelms at sbcglobal.net (Idabel Main Street)
Date: Fri, 4 May 2018 09:38:05 -0500
Subject: [MainstreetManagers] Board Agendas and Committee Minutes
In-Reply-To: <5aec6d72.1c69fb81.5b79a.21f0@mx.google.com>
References: <5aec6d72.1c69fb81.5b79a.21f0@mx.google.com>
Message-ID: <004701d3e3b5$8446e220$8cd4a660$@sbcglobal.net>

I’m thinking they have to be kept forever and forever.

 

From: MainstreetManagers [mailto:mainstreetmanagers-bounces at lists.onenet.net] On Behalf Of Alyssa Winner
Sent: Friday, May 04, 2018 9:26 AM
To: mainstreetmanagers at lists.onenet.net
Subject: [MainstreetManagers] Board Agendas and Committee Minutes

 

Greetings! 

 

I was wondering how long everyone keeps their board agenda packets and committee minutes? 

 

Thank You

 

 

Alyssa McCleery

Program Manager

Newkirk Main Street

 

Sent from Mail <https://go.microsoft.com/fwlink/?LinkId=550986>  for Windows 10

 

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From kelly at mainstreetenid.org  Fri May  4 09:43:48 2018
From: kelly at mainstreetenid.org (Main Street Enid - Kelly Tompkins)
Date: Fri, 04 May 2018 09:43:48 -0500
Subject: [MainstreetManagers] Board Agendas and Committee Minutes
In-Reply-To: <004701d3e3b5$8446e220$8cd4a660$@sbcglobal.net>
References: <5aec6d72.1c69fb81.5b79a.21f0@mx.google.com>
 <004701d3e3b5$8446e220$8cd4a660$@sbcglobal.net>
Message-ID: <897187260d3a87dfe95a996a42d4b691@mainstreetenid.org>

I'm thinking the same thing. And they need to be available so if anyone
stops by and asks to see minutes from whatever meeting, so you can hand
it to them. 

At a training session, I learned you are supposed to gather minutes from
all board meetings from the beginning of time, and if you don't have
them from a period of time, you need to include a dated letter stating
they are missing. This way, if someone needed to see all of your minutes
from forever, it doesn't look like you pulled some out when they asked. 

:)
Kelly - Enid

On 05/04/2018 9:38 am, Idabel Main Street wrote:

> I'm thinking they have to be kept forever and forever. 
> 
> FROM: MainstreetManagers [mailto:mainstreetmanagers-bounces at lists.onenet.net] ON BEHALF OF Alyssa Winner
> SENT: Friday, May 04, 2018 9:26 AM
> TO: mainstreetmanagers at lists.onenet.net
> SUBJECT: [MainstreetManagers] Board Agendas and Committee Minutes 
> 
> Greetings! 
> 
> I was wondering how long everyone keeps their board agenda packets and committee minutes? 
> 
> Thank You 
> 
> Alyssa McCleery 
> 
> Program Manager 
> 
> Newkirk Main Street 
> 
> Sent from Mail [1] for Windows 10 
> 
> _______________________________________________
> MainstreetManagers mailing list
> MainstreetManagers at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/mainstreetmanagers
 

Links:
------
[1] https://go.microsoft.com/fwlink/?LinkId=550986
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From newkirkmainstreet at gmail.com  Fri May  4 09:56:02 2018
From: newkirkmainstreet at gmail.com (Alyssa McCleery)
Date: Fri, 4 May 2018 09:56:02 -0500
Subject: [MainstreetManagers] Board Agendas and Committee Minutes
In-Reply-To: <897187260d3a87dfe95a996a42d4b691@mainstreetenid.org>
References: <5aec6d72.1c69fb81.5b79a.21f0@mx.google.com>
 <004701d3e3b5$8446e220$8cd4a660$@sbcglobal.net>
 <897187260d3a87dfe95a996a42d4b691@mainstreetenid.org>
Message-ID: <CADFq=io939JFeGwLBPwi_JczR7Td3786UfUPYtvdk3FyUzvCcQ@mail.gmail.com>

Thank you all for your input! It seems that I have a variation of how many
years of agenda/minutes I have for the board and each committee. All
committee minutes should be in the board agenda packets so I'm thinking
maybe I could do away with the individual committee minutes starting in say
2011?

I would love to eventually go to all digital records but I know that will
take an enormous amount of manpower.

On Fri, May 4, 2018 at 9:43 AM, Main Street Enid - Kelly Tompkins <
kelly at mainstreetenid.org> wrote:

> I'm thinking the same thing. And they need to be available so if anyone
> stops by and asks to see minutes from whatever meeting, so you can hand it
> to them.
>
> At a training session, I learned you are supposed to gather minutes from
> all board meetings from the beginning of time, and if you don't have them
> from a period of time, you need to include a dated letter stating they are
> missing. This way, if someone needed to see all of your minutes from
> forever, it doesn't look like you pulled some out when they asked.
>
> :)
> Kelly - Enid
>
>
>
> On 05/04/2018 9:38 am, Idabel Main Street wrote:
>
> I'm thinking they have to be kept forever and forever.
>
>
>
> *From:* MainstreetManagers [mailto:mainstreetmanagers-
> bounces at lists.onenet.net] *On Behalf Of *Alyssa Winner
> *Sent:* Friday, May 04, 2018 9:26 AM
> *To:* mainstreetmanagers at lists.onenet.net
> *Subject:* [MainstreetManagers] Board Agendas and Committee Minutes
>
>
>
> Greetings!
>
>
>
> I was wondering how long everyone keeps their board agenda packets and
> committee minutes?
>
>
>
> Thank You
>
>
>
>
>
> Alyssa McCleery
>
> Program Manager
>
> Newkirk Main Street
>
>
>
> Sent from Mail <https://go.microsoft.com/fwlink/?LinkId=550986> for
> Windows 10
>
>
>
> _______________________________________________
> MainstreetManagers mailing list
> MainstreetManagers at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/mainstreetmanagers
>
>
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From kelly at mainstreetenid.org  Fri May  4 09:59:49 2018
From: kelly at mainstreetenid.org (Main Street Enid - Kelly Tompkins)
Date: Fri, 04 May 2018 09:59:49 -0500
Subject: [MainstreetManagers] Board Agendas and Committee Minutes
In-Reply-To: <CADFq=io939JFeGwLBPwi_JczR7Td3786UfUPYtvdk3FyUzvCcQ@mail.gmail.com>
References: <5aec6d72.1c69fb81.5b79a.21f0@mx.google.com>
 <004701d3e3b5$8446e220$8cd4a660$@sbcglobal.net>
 <897187260d3a87dfe95a996a42d4b691@mainstreetenid.org>
 <CADFq=io939JFeGwLBPwi_JczR7Td3786UfUPYtvdk3FyUzvCcQ@mail.gmail.com>
Message-ID: <26209db0702d8e90ce9636e5c72424cf@mainstreetenid.org>

I think the only meeting minutes you need to worry about are the ones
where a quorum of your board members are present, so probably just board
meetings. We make sure a quorum of board members don't show up for
committee meetings so we don't have to follow Open Meetings Act for
those.

On 05/04/2018 9:56 am, Alyssa McCleery wrote:

> Thank you all for your input! It seems that I have a variation of how many years of agenda/minutes I have for the board and each committee. All committee minutes should be in the board agenda packets so I'm thinking maybe I could do away with the individual committee minutes starting in say 2011? 
> 
> I would love to eventually go to all digital records but I know that will take an enormous amount of manpower. 
> 
> On Fri, May 4, 2018 at 9:43 AM, Main Street Enid - Kelly Tompkins <kelly at mainstreetenid.org> wrote:
> 
> I'm thinking the same thing. And they need to be available so if anyone stops by and asks to see minutes from whatever meeting, so you can hand it to them. 
> 
> At a training session, I learned you are supposed to gather minutes from all board meetings from the beginning of time, and if you don't have them from a period of time, you need to include a dated letter stating they are missing. This way, if someone needed to see all of your minutes from forever, it doesn't look like you pulled some out when they asked. 
> 
> :)
> Kelly - Enid
> 
> On 05/04/2018 9:38 am, Idabel Main Street wrote: 
> 
> I'm thinking they have to be kept forever and forever. 
> 
> FROM: MainstreetManagers [mailto:mainstreetmanagers-bounces at lists.onenet.net] ON BEHALF OF Alyssa Winner
> SENT: Friday, May 04, 2018 9:26 AM
> TO: mainstreetmanagers at lists.onenet.net
> SUBJECT: [MainstreetManagers] Board Agendas and Committee Minutes 
> 
> Greetings! 
> 
> I was wondering how long everyone keeps their board agenda packets and committee minutes? 
> 
> Thank You 
> 
> Alyssa McCleery 
> 
> Program Manager 
> 
> Newkirk Main Street 
> 
> Sent from Mail [1] for Windows 10 
> 
> _______________________________________________
> MainstreetManagers mailing list
> MainstreetManagers at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/mainstreetmanagers [2]

_______________________________________________
MainstreetManagers mailing list
MainstreetManagers at lists.onenet.net
https://lists.onenet.net/mailman/listinfo/mainstreetmanagers 

Links:
------
[1] https://go.microsoft.com/fwlink/?LinkId=550986
[2] https://lists.onenet.net/mailman/listinfo/mainstreetmanagers
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From Kelli.Yadon at okcommerce.gov  Thu May 10 10:13:39 2018
From: Kelli.Yadon at okcommerce.gov (Kelli Yadon)
Date: Thu, 10 May 2018 15:13:39 +0000
Subject: [MainstreetManagers] favor
Message-ID: <803C3C749FC1CA478817B6ADDA21E6915BF6508F@EML-EXA05.agency.OK.local>

Hi there!

If you have posted on FB about the awards banquet ...could you edit your post to include #OMSA18 ...

That way when we do a search we can see all your lovely stuff!

Thank you!

Kelli S Yadon
Oklahoma Main Street Center
900 North Stiles Avenue
Oklahoma City, OK  73104
P: 405.815.5379
C: 405.778.9375

[MSALOGO-<_18COPROGRAM_PRINT]

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From Buffy.Hughes at okcommerce.gov  Wed May 16 11:42:04 2018
From: Buffy.Hughes at okcommerce.gov (Buffy Hughes)
Date: Wed, 16 May 2018 16:42:04 +0000
Subject: [MainstreetManagers] Sublicense Agreement
Message-ID: <3B19F7A718BB7A499033088B5CBB6703010F800578@EML-EXA03.agency.OK.local>

Good Afternoon.  Please disregard the email from Steve if you have already sent me your sublicense agreement.  I was waiting until I had them all before sending them to National.  Contact me if you have any questions.

Thanks,
Buffy

Buffy Hughes
State Main Street Director
Oklahoma Department of Commerce
900 N. Stiles Ave., Oklahoma City, OK 73104
E: Buffy.Hughes at okcommerce.gov<mailto:Buffy.Hughes at okcommerce.gov>
P: 405.815.5249
C: 405.664.1260
OKcommerce.gov/main-street



[MSALOGO-<_18COPROGRAM_WEB]

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From wagonermainstreet at gmail.com  Wed May 16 15:06:36 2018
From: wagonermainstreet at gmail.com (Wagoner Main Street)
Date: Wed, 16 May 2018 15:06:36 -0500
Subject: [MainstreetManagers] Main Street Services
Message-ID: <CAL8b_FBt3_km2KfvuDBMXL3a8YiQdH7mvpXz3z-WFihCD2qUeQ@mail.gmail.com>

Good Afternoon! Here in Wagoner we are really trying to step up our game
with our Business Partners here in Wagoner.

How do you (Main Street Directors) promote your services AND the services
that OMS offers to win these business owners over? So far we've been met
with resistance and we want to overcome that obstacle.

Help please, and thank you. :)

-- 
Thank you,
Samantha Call
Director
Wagoner Main Street
918.577.1772
wagonermainstreet at gmail.com
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From mainstreet at claremore.org  Wed May 16 16:14:56 2018
From: mainstreet at claremore.org (Mainstreet)
Date: Wed, 16 May 2018 21:14:56 +0000
Subject: [MainstreetManagers] Main Street Services
In-Reply-To: <CAL8b_FBt3_km2KfvuDBMXL3a8YiQdH7mvpXz3z-WFihCD2qUeQ@mail.gmail.com>
References: <CAL8b_FBt3_km2KfvuDBMXL3a8YiQdH7mvpXz3z-WFihCD2qUeQ@mail.gmail.com>
Message-ID: <BN6PR14MB1729893E688E777BD841BB43C8920@BN6PR14MB1729.namprd14.prod.outlook.com>

We have a Welcome Packet (and Welcome Committee) that goes to all new businesses. The packets include posts/flyers of our events as well as information on our organization, social media and our partnership brochure. We kind of walk through the highlights of each and answer any questions that come up then.  We’re still looking into the best ways to promote them to our current businesses and welcome any other ideas from the group!

Jessica Jackson
Claremore Main Street

From: MainstreetManagers [mailto:mainstreetmanagers-bounces at lists.onenet.net] On Behalf Of Wagoner Main Street
Sent: Wednesday, May 16, 2018 3:07 PM
To: mainstreetmanagers at lists.onenet.net
Subject: [MainstreetManagers] Main Street Services

Good Afternoon! Here in Wagoner we are really trying to step up our game with our Business Partners here in Wagoner.

How do you (Main Street Directors) promote your services AND the services that OMS offers to win these business owners over? So far we've been met with resistance and we want to overcome that obstacle.

Help please, and thank you. :)

--
Thank you,
Samantha Call
Director
Wagoner Main Street
918.577.1772
wagonermainstreet at gmail.com<mailto:wagonermainstreet at gmail.com>
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From Buffy.Hughes at okcommerce.gov  Thu May 24 16:13:02 2018
From: Buffy.Hughes at okcommerce.gov (Buffy Hughes)
Date: Thu, 24 May 2018 21:13:02 +0000
Subject: [MainstreetManagers] Annual Self Assessment
Message-ID: <3B19F7A718BB7A499033088B5CBB6703010F80F6FE@EML-EXA03.agency.OK.local>

Greetings Main Street.  It's that time again - the Annual Self Assessment is attached, and they are due June 22nd.   Please have the assessment completed by the date of your Year-End Annual Program Assessment if it is scheduled prior to June 22nd.  Please contact me if you have any questions.

Have a good day,
Buffy

Buffy Hughes
State Main Street Director
Oklahoma Department of Commerce
900 N. Stiles Ave., Oklahoma City, OK 73104
E: Buffy.Hughes at okcommerce.gov
P: 405.815.5249
C: 405.664.1260
OKcommerce.gov/main-street



[MSALOGO-<_18COPROGRAM_WEB]


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From wagonermainstreet at gmail.com  Thu May 24 16:28:38 2018
From: wagonermainstreet at gmail.com (Wagoner Main Street)
Date: Thu, 24 May 2018 16:28:38 -0500
Subject: [MainstreetManagers] Door Decals
Message-ID: <CAL8b_FCuKcvMx6XHwMgGrPVxMN0awwKmWmqPGWeO1Jvgy5+1uw@mail.gmail.com>

Good Afternoon, we are going to be providing our partners of Main Street
with Decals for their doors, upon request. Does anyone else do this? Do
your use your logo? Examples would be appreciated!

-- 
Thank you,
Samantha Call
Director
Wagoner Main Street
918.577.1772
wagonermainstreet at gmail.com
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From newkirkmainstreet at gmail.com  Fri May 25 12:04:29 2018
From: newkirkmainstreet at gmail.com (Alyssa McCleery)
Date: Fri, 25 May 2018 12:04:29 -0500
Subject: [MainstreetManagers] door decals
Message-ID: <CADFq=io+dGQevdOX7_xjq23Cq2WRvBS=nZVZKNj_Lw9Wnd4Xvw@mail.gmail.com>

We've been providing them to business members. They have our logo on them
and I've been handwriting the year in the lower left-hand corner. This
saves the expense of having to order new decals every year.

Alyssa McCleery
Program Manager
Newkirk Main Street
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From historickwms at gmail.com  Fri May 25 13:51:28 2018
From: historickwms at gmail.com (Ed Sharrer)
Date: Fri, 25 May 2018 13:51:28 -0500
Subject: [MainstreetManagers] door decals
In-Reply-To: <CADFq=io+dGQevdOX7_xjq23Cq2WRvBS=nZVZKNj_Lw9Wnd4Xvw@mail.gmail.com>
References: <CADFq=io+dGQevdOX7_xjq23Cq2WRvBS=nZVZKNj_Lw9Wnd4Xvw@mail.gmail.com>
Message-ID: <CACUE2kWe-cGFHAbpf6UZAgGNarAHahsNpE1X=6Z118sHNE7RQQ@mail.gmail.com>

We do window clings, not stickers. They just use electrostatic magic to
cling to the door or window (from the inside), which makes them a breeze to
peel off if they need to be replaced to relocated.

I ordered them online from SmartPress. You just upload artwork and go. Just
be sure to double check whether you're ordering clings for the inside of
the glass. You can order them either inside or outside... inside is better.
https://smartpress.com/offering/window-graphics-and-clings

Ed



On Fri, May 25, 2018 at 12:04 PM, Alyssa McCleery <
newkirkmainstreet at gmail.com> wrote:

> We've been providing them to business members. They have our logo on them
> and I've been handwriting the year in the lower left-hand corner. This
> saves the expense of having to order new decals every year.
>
> Alyssa McCleery
> Program Manager
> Newkirk Main Street
>
> _______________________________________________
> MainstreetManagers mailing list
> MainstreetManagers at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/mainstreetmanagers
>
>


-- 

Ed Sharrer
Executive Director
Kendall Whittier Main Street
918-633-1934
www.visitKendallWhittier.com
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From Buffy.Hughes at okcommerce.gov  Tue May 29 15:38:17 2018
From: Buffy.Hughes at okcommerce.gov (Buffy Hughes)
Date: Tue, 29 May 2018 20:38:17 +0000
Subject: [MainstreetManagers] Annual Assessment and Year End Review
Message-ID: <3B19F7A718BB7A499033088B5CBB6703010F8163DC@EML-EXA03.agency.OK.local>

Good afternoon.  Attached is the preparation information for your Year End Review.  The Review is a one-day visit from your liaison, and possibly another OMSC team member - including myself.    Participation should include the executive director, board members and committee members.  Regarding the self-assessment - please work with your board and committees when filling it out for the most accurate information, and instructions are on page two.  The dates covered by the self-assessment and year-end review are July 1, 2017 - June 30, 2018.  Both are designed to help the program become more focused and stronger.

Contact me if you have any questions.

Have a good day,
Buffy

Buffy Hughes
State Main Street Director
Oklahoma Department of Commerce
900 N. Stiles Ave., Oklahoma City, OK 73104
E: Buffy.Hughes at okcommerce.gov
P: 405.815.5249
C: 405.664.1260
OKcommerce.gov/main-street



[MSALOGO-<_18COPROGRAM_WEB]


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