[MainstreetManagers] Inquiry About Membership Billing Cycles

[Lakelynn Green]

Thank you so much for the info!

On Wed, Jan 8, 2025 at 12:08 PM Maci Graves <maci at poncacitymainstreet.com>
wrote:

> Hey everyone!
>
>
>
> For PCMS we use Membership Works for our investment platform. It is
> overall very user friendly, and the staff have been extremely helpful and
> quick to respond when we have needed them. I would recommend them if you
> are looking for a platform to use that is cost effective but still very
> good quality. It is integrated into our website as well which is great! It
> also updates in real time. 😊
>
>
>
> Here is the link to our website investment- Join - Ponca City Main Street
> <https://www.downtownponcacity.com/investorsignup.html#join>
>
>
>
> Lakelynn, I have included the answers I have to your questions
> specifically below-
>
>
>
>    1. Do you follow a calendar year cycle (January 1 – December 31) or a
>    fiscal year cycle (June 1 – July 31)? We follow a calendar year for our
>    investment and a fiscal year for our financials. We have our investment
>    benefits fit into that according with specific event sponsorships reflected
>    for the next fiscal year.
>    2. Do you prorate membership fees if someone joins in the middle of
>    the year? We do not prorate but we do have a pay by month option that many
>    of our small businesses use to help split the cost. This is all set up
>    directly through Membership Works and the investor can select their level
>    and billing from there. If we have a new investor join in the later part of
>    the year (usually after Nov. 1st) I will bump their renewal date to
>    the following year (if they ask) and as warranted. If someone asked about a
>    prorated membership rate I would be willing to work with them though to
>    gain the new investment.
>    3. Do you only accept new members at the beginning of your billing
>    cycle, or are memberships open year-round? Year round! As a non-profit we
>    are always looking to gain additional investments and will work with new
>    investors on a case-by-case basis to fit their needs.
>
> I hope this helps! I am happy to answer any additional questions. 😊
>
>
>
> *Maci Graves*
>
>
>
> *From:* MainstreetManagers <mainstreetmanagers-bounces at lists.onenet.net> *On
> Behalf Of *Evon Markum
> *Sent:* Wednesday, January 8, 2025 11:50 AM
> *To:* Lakelynn Green <mainstreetada at gmail.com>
> *Cc:* Main Street Managers (mainstreetmanagers at lists.onenet.net) <
> mainstreetmanagers at lists.onenet.net>
> *Subject:* Re: [MainstreetManagers] Inquiry About Membership Billing
> Cycles
>
>
>
> Interesting I was also wondering about this and any Membership programs
> you have.
> Can you please email your membership info or forms to me?
> Historickwms at gmail.com
>
> Thanks,
> Evon
>
>
>
> On Wed, Jan 8, 2025, 11:47 AM Lakelynn Green <mainstreetada at gmail.com>
> wrote:
>
> Hello all!
>
> I hope this email finds you well! I’m reaching out to gather insights on
> how other Main Street organizations manage their billing cycles for new
> members or partners. Specifically, I’d like to know:
>
>    1. Do you follow a calendar year cycle (January 1 – December 31) or a
>    fiscal year cycle (June 1 – July 31)?
>    2. Do you prorate membership fees if someone joins in the middle of
>    the year?
>    3. Do you only accept new members at the beginning of your billing
>    cycle, or are memberships open year-round?
>
> Your input would be incredibly helpful as we evaluate our own membership
> processes. Thank you in advance for sharing your approach, and I’m happy to
> reciprocate with any information or best practices we’ve implemented on our
> end.
>
> Looking forward to your insights!
>
> Best regards,
>
> --
>
> Lakelynn Green
>
> Executive Director
>
> 580-447-1039
>
> mainstreetada at gmail.com
>
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>
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