[Oacrao-l] Questions concerning your Emergency Withdrawal procedures

[Monnot, Charles]

At OCU we do not have a time limit.
It would have to be approved by the Advisor, Dean and Provost
All that is required is the petition unless further information is requested by the Advisor, Dean or Provost.

Charles L Monnot/Registrar
Oklahoma City University
2501 N. Blackwelder
Oklahoma City, OK  73106
(405) 208-5295
(405) 208-6047 - Fax
1-800-633-7242 Ext:5295
cmonnot at okcu.edu<mailto:cmonnot at okcu.edu>

From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Adam Johnson
Sent: Tuesday, August 31, 2010 4:05 PM
To: oacrao-l at lists.onenet.net
Subject: [Oacrao-l] Questions concerning your Emergency Withdrawal procedures

Greetings everyone!

I was curious how your institutions handle an "Emergency Withdrawal" situation.  We state in our catalog that a student may petition the Director of Admission & Records Processing for an exception (past the withdraw deadline) but only if:


*         There is "proper evidence" that the student could not withdraw during the required time because of unforeseen circumstances or emergency AND...

*         The instructor confirms the student's absence and other relevant information.

*         The "unforeseen circumstances" (such as hospitalization, work, transfer out-of-state) must be documented.

Also, we will not consider poor academic performance or simply "I forgot and missed the deadline" as acceptable justification.  We also have a one-year time limit, otherwise the request will not be considered.  In addition to the student's documentation of their justification, we require them to complete a form that must be signed by all faculty for that semester for the courses they want to dropped to inform us if they are passing or failing at the time of their last date of attendance.

So, now that you know our procedures...I'm very interested in knowing how your institution addresses these types of requests.  More specifically:


*         How long do you allow students to request consideration for an emergency withdrawal?

*         Is this something your Registrar's office decides oversees alone, or is faculty involved?  If they are, how so?

*         Do you require any documentation to be submitted?

*         Anything else you'd like to share!

Thank you for your responses!

Adam Johnson, Associate Registrar
University of Central Oklahoma
100 N. University Drive
Edmond, Ok  73034
(405) 974-2719
(405) 974-3930 (fax)
Click here to visit UCO's website<http://www.uco.edu/>


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