From rita.peaster at okstate.edu Wed Sep 1 08:25:46 2010 From: rita.peaster at okstate.edu (Peaster, Rita) Date: Wed, 1 Sep 2010 08:25:46 -0500 Subject: [Oacrao-l] Questions concerning your Emergency Withdrawal procedures In-Reply-To: References: Message-ID: <4A572DC4A5829844A066B93949B170EC716D424BAE@STWEXE1.ad.okstate.edu> Adam, We have a university policy on Adding and Dropping Courses and Withdrawing from the University which contains a section that governs our procedures for late drop/withdrawal petitions. I've attached a copy of the petition form which includes a summary of the petition guidelines, etc. Students are expected to submit the following documentation with a completed petition form: 1. Written statement explaining the extraordinary circumstances that prevented them from dropping/withdrawing within the published deadline(s). 2. Documentation of the extraordinary circumstances (ex: medical documentation). 3. Written verification of non-attendance from the instructor(s), if applicable. Late drop/withdrawal petitions are coordinated through the Provost's office and reviewed by a committee that's comprised of representatives from each academic college, plus representatives from the faculty council and the Registrar's office. If a petition is approved, the final step involves asking the instructor of record to make the final grade assignment of "W" or "F" (we don't modify the grade without instructor approval). The new deadline for receiving petitions is 6 months after the date grades are officially due for the course(s). If students also wish to receive a refund for the course(s) in question, we have a separate but closely related process for that. We've recently had a lot of discussion/review of the current processes, and are continuing to explore ways to simplify/streamline and handle petitions that are received after the deadline. We are also taking extra efforts this semester to identify and contact no-shows before the withdrawal deadline. Rita Gearhart Peaster Associate Registrar Oklahoma State University 322 Student Union Phone: 405.744.3077 Fax: 405.744.8426 rita.peaster at okstate.edu From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Adam Johnson Sent: Tuesday, August 31, 2010 4:05 PM To: oacrao-l at lists.onenet.net Subject: [Oacrao-l] Questions concerning your Emergency Withdrawal procedures Greetings everyone! I was curious how your institutions handle an "Emergency Withdrawal" situation. We state in our catalog that a student may petition the Director of Admission & Records Processing for an exception (past the withdraw deadline) but only if: * There is "proper evidence" that the student could not withdraw during the required time because of unforeseen circumstances or emergency AND... * The instructor confirms the student's absence and other relevant information. * The "unforeseen circumstances" (such as hospitalization, work, transfer out-of-state) must be documented. Also, we will not consider poor academic performance or simply "I forgot and missed the deadline" as acceptable justification. We also have a one-year time limit, otherwise the request will not be considered. In addition to the student's documentation of their justification, we require them to complete a form that must be signed by all faculty for that semester for the courses they want to dropped to inform us if they are passing or failing at the time of their last date of attendance. So, now that you know our procedures...I'm very interested in knowing how your institution addresses these types of requests. More specifically: * How long do you allow students to request consideration for an emergency withdrawal? * Is this something your Registrar's office decides oversees alone, or is faculty involved? If they are, how so? * Do you require any documentation to be submitted? * Anything else you'd like to share! Thank you for your responses! Adam Johnson, Associate Registrar University of Central Oklahoma 100 N. University Drive Edmond, Ok 73034 (405) 974-2719 (405) 974-3930 (fax) Click here to visit UCO's website **Bronze+Blue=Green** The University of Central Oklahoma is Bronze, Blue, and Green! Please print this e-mail only if absolutely necessary! **CONFIDENTIALITY** -This e-mail (including any attachments) may contain confidential, proprietary and privileged information. Any unauthorized disclosure or use of this information is prohibited. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100901/0f4294b8/attachment-0001.html -------------- next part -------------- A non-text attachment was scrubbed... Name: LateDropForm.pdf Type: application/pdf Size: 29637 bytes Desc: LateDropForm.pdf Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100901/0f4294b8/attachment-0001.pdf From zoed at cameron.edu Wed Sep 1 18:07:43 2010 From: zoed at cameron.edu (Zoe Durant) Date: Wed, 1 Sep 2010 18:07:43 -0500 Subject: [Oacrao-l] Mentor/Mentee Program In-Reply-To: References: Message-ID: Bill, I will be happy to be a mentor. Zoe Zoe DuRant Cameron University Director of Admissions 2800 W. Gore Blvd. Lawton, OK 73505 (580) 581-2288 (580) 581-5514 FAX zoed at cameron.edu www.cameron.edu From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Stringfellow, Alan Sent: Tuesday, August 31, 2010 4:02 PM To: oacrao-l at lists.onenet.net Subject: [Oacrao-l] Mentor/Mentee Program This is sent on behalf of Bill Nowlin, Dean of Enrollment Management/Registrar at Northeaster State University. Alan Stringfellow, M.ED. Registrar Oklahoma City Community College 7777 S. May Avenue Oklahoma City, OK 73159 405-682-7522 [cid:image001.gif at 01CB4A00.929D9F50] From: Bill Nowlin [mailto:nowlin at nsuok.edu] Sent: Tuesday, August 31, 2010 3:29 PM To: Stringfellow, Alan Subject: Mentor/Mentee Program Good afternoon, In preparation for this year's OACRAO conference, we are seeking volunteers to serve as mentors to our new OACRAOians. The OACRAO Mentor/Mentee program has been very successful during the past few years and we plan on it to be an even bigger success this year. All mentor volunteers will be assigned to one of our newcomers (mentee) in advance of the conference. We ask that you contact them before we convene in Edmond to welcome your mentee and answer any questions they may have. You will be given the opportunity to meet your mentee at Thursday's 1:30 session for Newcomers and Mentors. At the luncheon on Friday, you will introduce your mentee to the OACRAO membership. So let's make this easy and not require me to pull in the retired big guns (Evelyn, Bob, and Jerry) to coerce your participation. My email address is nowlin at nsuok.edu and it can handle a large volume at any given time (no excuses). Do the right thing and email me now................... Hope to see you in about a month. Bill -- Bill Nowlin Dean of Enrollment Management/Registrar Northeastern State University 918-456-5511 ext. 2228 918-458-2342 (fax) -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100901/43e5f27f/attachment.html -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 1999 bytes Desc: image001.gif Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100901/43e5f27f/attachment.gif From Rick.Edgington at north-ok.edu Thu Sep 2 18:23:41 2010 From: Rick.Edgington at north-ok.edu (Rick Edgington) Date: Thu, 2 Sep 2010 18:23:41 -0500 Subject: [Oacrao-l] Registration for Frontline Workshop & Fall Conference Message-ID: Colleagues, I would like to cordially invite you to participate in our Frontline Workshop on Friday, September 10 and our annual Fall Conference on Thursday, September 30/Friday, October 1. Please share the invitation with colleagues in your respective offices who might not be receiving information from either Rita Peaster at OSU or Alan Stringfellow at OCCC. The Executive Committee of OACRAO has worked very hard to prepare informative, timely sessions to educate and enlighten the membership. We have also worked tirelessly to be aware of budget constraints. To this end, please note that we do not want you to bring door prizes to either event. If you have questions, please email me. Do not forget that your Nomination Ballot is due tomorrow. The success of our organization depends on our volunteers!!! Best wishes & see you soon! Rick Edgington President, OACRAO -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100902/f227262d/attachment.html From parmstro at ecok.edu Wed Sep 8 08:58:25 2010 From: parmstro at ecok.edu (Armstrong, Pamla R.) Date: Wed, 8 Sep 2010 08:58:25 -0500 Subject: [Oacrao-l] FW: Introduction: Ms. Stephanie Beauchamp Message-ID: Hello OACRAOns, I thought I would pass along this information on the new staff member at the regent's office. I believe she is replacing Dr. Robin Plumb who is now employed by SOSU. Pamla From: Blanke, Debbie [mailto:dblanke at osrhe.edu] Sent: Tuesday, September 07, 2010 4:09 PM Subject: Introduction: Ms. Stephanie Beauchamp I'd like to inform you that Ms. Stephanie Beauchamp has joined the Academic Affairs team as Director of Academic Programs. Stephanie comes to us by way of the University of Central Oklahoma and has a strong academic background, especially working with curriculum committees and departments on academic program issues, as well as experience at a regional university and community college in Oklahoma and a Washington state college. She is also in her last year of doctoral work at OSU and plans to defend her dissertation in May 2011. We are looking forward to her contributions to our academic staff and her service to you, our academic officers. Debbie Blanke, Ed.D. Associate Vice Chancellor for Academic Affairs State Coordinator for ACM and OKWHE Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 Oklahoma City, Oklahoma 73104 405.225.9145 (voice) 405.225.9230 (fax) dblanke at osrhe.edu www.okhighered.org "Be kinder than necessary because everyone you meet is fighting some kind of battle." Anonymous -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100908/fba67921/attachment.html From astringfellow at occc.edu Fri Sep 17 12:42:48 2010 From: astringfellow at occc.edu (Stringfellow, Alan) Date: Fri, 17 Sep 2010 12:42:48 -0500 Subject: [Oacrao-l] 2010 Fall Conference - OACRAO Message-ID: [cid:image003.jpg at 01CB5665.D5C1E1D0] Don't forget, today is the deadline for registering for this year's Fall conference. If you have not registered, please get your forms to Laurie as soon as possible. In addition, there are only a few days left to take advantage of the price break on the rooms at the Holiday Inn Express & Suites. All information you need to register for the conference and reserve a room is attached. I look forward to seeing everyone at this year's conference! Alan Alan Stringfellow, M.ED. Registrar Oklahoma City Community College 7777 S. May Avenue Oklahoma City, OK 73159 405-682-7522 [cid:image001.gif at 01CB3562.1ECD4FB0] From: Stringfellow, Alan Sent: Friday, August 06, 2010 1:08 PM To: 'oacrao-l at lists.onenet.net' Subject: 2010 Fall Conference - OACRAO It's that time of year again! Time to start thinking about OACRAO's 2010 Fall Conference. This year's conference is scheduled for September 30th and October 1st and will be hosted by our colleagues from the University of Central Oklahoma. We have an exciting agenda planned, and hope by reducing costs we have made it affordable for everyone to attend. I have attached the registration form, the agenda for our two day conference, and other items needed to assist you in preparing for the conference. Early next week I will be mailing, to the membership, the attached forms. In addition, these documents will be available, in the next few days, through OACRAO's website (www.oacrao.org). If you have any questions, please do not hesitate to ask. I look forward to seeing you in September! Alan Stringfellow OACRAO President-Elect Alan Stringfellow, M.ED. Registrar Oklahoma City Community College 7777 S. May Avenue Oklahoma City, OK 73159 405-682-7522 [cid:image001.gif at 01CB3562.1ECD4FB0] -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100917/9b076fdb/attachment-0001.html -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 1999 bytes Desc: image001.gif Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100917/9b076fdb/attachment-0001.gif -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 5036 bytes Desc: image003.jpg Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100917/9b076fdb/attachment-0001.jpg -------------- next part -------------- A non-text attachment was scrubbed... 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Name: 2010 Fall Conference - Friday Agenda.pdf Type: application/pdf Size: 551208 bytes Desc: 2010 Fall Conference - Friday Agenda.pdf Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100917/9b076fdb/attachment-0008.pdf -------------- next part -------------- A non-text attachment was scrubbed... Name: UCO Campus Map.pdf Type: application/pdf Size: 610412 bytes Desc: UCO Campus Map.pdf Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100917/9b076fdb/attachment-0009.pdf From parmstro at ecok.edu Fri Sep 17 13:44:59 2010 From: parmstro at ecok.edu (Armstrong, Pamla R.) Date: Fri, 17 Sep 2010 13:44:59 -0500 Subject: [Oacrao-l] 2010 Fall Conference - OACRAO In-Reply-To: References: Message-ID: Alan, I thought I would let you know that one of my staff called today to reserve a room and was told the deadline was the 14th. They have released the block and the minimum cost per room is now $99.00. Pamla From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Stringfellow, Alan Sent: Friday, September 17, 2010 12:43 PM To: oacrao-l at lists.onenet.net Subject: [Oacrao-l] 2010 Fall Conference - OACRAO Don't forget, today is the deadline for registering for this year's Fall conference. If you have not registered, please get your forms to Laurie as soon as possible. In addition, there are only a few days left to take advantage of the price break on the rooms at the Holiday Inn Express & Suites. All information you need to register for the conference and reserve a room is attached. I look forward to seeing everyone at this year's conference! Alan Alan Stringfellow, M.ED. Registrar Oklahoma City Community College 7777 S. May Avenue Oklahoma City, OK 73159 405-682-7522 From: Stringfellow, Alan Sent: Friday, August 06, 2010 1:08 PM To: 'oacrao-l at lists.onenet.net' Subject: 2010 Fall Conference - OACRAO It's that time of year again! Time to start thinking about OACRAO's 2010 Fall Conference. This year's conference is scheduled for September 30th and October 1st and will be hosted by our colleagues from the University of Central Oklahoma. We have an exciting agenda planned, and hope by reducing costs we have made it affordable for everyone to attend. I have attached the registration form, the agenda for our two day conference, and other items needed to assist you in preparing for the conference. Early next week I will be mailing, to the membership, the attached forms. In addition, these documents will be available, in the next few days, through OACRAO's website (www.oacrao.org). If you have any questions, please do not hesitate to ask. I look forward to seeing you in September! Alan Stringfellow OACRAO President-Elect Alan Stringfellow, M.ED. Registrar Oklahoma City Community College 7777 S. May Avenue Oklahoma City, OK 73159 405-682-7522 -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100917/fe9b9f41/attachment.html -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: image/jpeg Size: 5036 bytes Desc: image002.jpg Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100917/fe9b9f41/attachment.jpe -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: image/gif Size: 1999 bytes Desc: image003.gif Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100917/fe9b9f41/attachment.gif From KLuke at se.edu Thu Sep 23 11:27:03 2010 From: KLuke at se.edu (Kristie Luke) Date: Thu, 23 Sep 2010 11:27:03 -0500 Subject: [Oacrao-l] Couple of Questions Message-ID: <0F0BE70DCD9AE74E86E314679E448F7009835B18C7@schefflera.se.edu> I have two unrelated questions that I need help on today from my OACRAO friends: 1. Does your Foundation/Alumni/Advancement Office have access to past student transcripts? Right now, we only allow them to see current students for scholarship purposes, but they want access to past students to look up degrees. We let them come to the Registrar's Office to do this now, but they want access in their office. 2. How many international (F-1) students do you have at your school? Do you have a separate International Student Office or is it part of another office (Admissions /Registrars/etc.)? How many staff members are officially responsible for international paperwork/programs on your campus (from I-20's and SEVIS maintenance to getting them settled on campus/airport pickups and cultural programs)? Thanks in advance, Kristie Kristie Luke Assoc. Dean for Admissions & Records/Registrar Southeastern Oklahoma State University 1405 N 4th, PMB 4225 - Durant, OK 74701 Phone: 580-745-2165 Fax: 580-745-7502 kluke at SE.edu www.SE.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100923/622b3c29/attachment.html From rita.peaster at okstate.edu Thu Sep 23 13:54:21 2010 From: rita.peaster at okstate.edu (Peaster, Rita) Date: Thu, 23 Sep 2010 13:54:21 -0500 Subject: [Oacrao-l] Couple of Questions In-Reply-To: <0F0BE70DCD9AE74E86E314679E448F7009835B18C7@schefflera.se.edu> References: <0F0BE70DCD9AE74E86E314679E448F7009835B18C7@schefflera.se.edu> Message-ID: <4A572DC4A5829844A066B93949B170EC7184ECF84C@STWEXE1.ad.okstate.edu> Kristie, Kirsten Fullerton from our International Students and Scholars office and I have collaborated to address your questions: 1. Our institutional FERPA policy includes the President and CEO of the Alumni Association and President and CEO of the Oklahoma State University Foundation and the staff they supervise in our definition of "school officials" who have a "legitimate educational interest" in students. A small handful of their employees have been granted access to our basic student record information, which could include past students. 2. OSU has just over 1500 F1 students on campus. The Office of International Students & Scholars (ISS) on our campus has eight full-time employees for international student needs including our manager, a coordinator of immigration, two international student specialists, a coordinator of sponsored students, a coordinator of international undergraduate admission, a non-resident tax expert and an administrative assistant. We also have some student workers and graduate assistants. While our Graduate College does the processing of international graduate admission applicants, ISS took over the processing and evaluation of undergraduate applications in 2009. You can find a list of major services provided by ISS at http://union.okstate.edu/ISS/AboutUs.htm. Thanks! Rita Gearhart Peaster Associate Registrar Oklahoma State University 322 Student Union Phone: 405.744.3077 Fax: 405.744.8426 rita.peaster at okstate.edu From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Kristie Luke Sent: Thursday, September 23, 2010 11:27 AM To: oacrao-l at lists.onenet.net Subject: [Oacrao-l] Couple of Questions I have two unrelated questions that I need help on today from my OACRAO friends: 1. Does your Foundation/Alumni/Advancement Office have access to past student transcripts? Right now, we only allow them to see current students for scholarship purposes, but they want access to past students to look up degrees. We let them come to the Registrar's Office to do this now, but they want access in their office. 2. How many international (F-1) students do you have at your school? Do you have a separate International Student Office or is it part of another office (Admissions /Registrars/etc.)? How many staff members are officially responsible for international paperwork/programs on your campus (from I-20's and SEVIS maintenance to getting them settled on campus/airport pickups and cultural programs)? Thanks in advance, Kristie Kristie Luke Assoc. Dean for Admissions & Records/Registrar Southeastern Oklahoma State University 1405 N 4th, PMB 4225 - Durant, OK 74701 Phone: 580-745-2165 Fax: 580-745-7502 kluke at SE.edu www.SE.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100923/0ec4f581/attachment.html From astringfellow at occc.edu Thu Sep 23 15:15:42 2010 From: astringfellow at occc.edu (Stringfellow, Alan) Date: Thu, 23 Sep 2010 15:15:42 -0500 Subject: [Oacrao-l] OACRAO Fall Conference Program Message-ID: The OACRAO Fall Conference begins one week from today. The majority of the program has been finalized for a few months now, but there are always last minute changes. Thanks to Kristi Luke, the program has been posted on the OACRAO web site (oacrao.org). Please feel free to take a look to see what exciting sessions we have planned for this year. I also wanted to take this opportunity to remind everyone who might be attending to park in the visitor parking area that is adjacent to the Nigh University Center on UCO's campus. You will need to grab a ticket upon entering, but you will not be required to pay when you leave. Just let the attendant know that you are a part of the OACRAO conference. Lastly, I wanted to let everyone know that UCO is a tobacco-free campus, so please keep that in mind. I look forward to seeing everyone next week! Alan Alan Stringfellow, M.ED. Registrar Oklahoma City Community College 7777 S. May Avenue Oklahoma City, OK 73159 405-682-7522 [cid:image001.gif at 01CB5B2E.A6C9FE30] -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100923/66c31f37/attachment-0001.html -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.gif Type: image/gif Size: 1999 bytes Desc: image001.gif Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100923/66c31f37/attachment-0001.gif From rita.peaster at okstate.edu Fri Sep 24 10:45:45 2010 From: rita.peaster at okstate.edu (Peaster, Rita) Date: Fri, 24 Sep 2010 10:45:45 -0500 Subject: [Oacrao-l] Registrar's Roundtable at OACRAO Fall Conference Message-ID: <4A572DC4A5829844A066B93949B170EC7184ECF97C@STWEXE1.ad.okstate.edu> The Registrar's Roundtable session at next week's OACRAO Fall Conference provides us with an opportunity to discuss current issues and challenges facing Registrar's Offices. Please email specific questions or topics you would like to discuss during this session to rita.peaster at okstate.edu before you leave for the conference next week. Looking forward to seeing everyone! Rita Gearhart Peaster Associate Registrar Oklahoma State University 322 Student Union Phone: 405.744.3077 Fax: 405.744.8426 rita.peaster at okstate.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100924/d6daa874/attachment.html From Rick.Edgington at north-ok.edu Fri Sep 24 11:53:58 2010 From: Rick.Edgington at north-ok.edu (Rick Edgington) Date: Fri, 24 Sep 2010 11:53:58 -0500 Subject: [Oacrao-l] Question of the Day Message-ID: How do you view the possibility of a student being degree-seeking at two institutions simultaneously? Thanks in advance for your thoughts...Rick -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100924/e5c5d94d/attachment.html From dfulmer at oru.edu Fri Sep 24 12:08:31 2010 From: dfulmer at oru.edu (David Fulmer) Date: Fri, 24 Sep 2010 12:08:31 -0500 Subject: [Oacrao-l] Question of the Day In-Reply-To: References: Message-ID: <4C9C94BF020000300006E484@LXsrv53.oru.edu> Rick, to be honest I don't know that I've ever seen that. We have students involved in consortiums if they have to take a course or two at another institution. Not sure how we would handle that one. >>> "Rick Edgington" 9/24/2010 11:53 AM >>> How do you view the possibility of a student being degree-seeking at two institutions simultaneously? Thanks in advance for your thoughts?Rick -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100924/197516d4/attachment-0001.html -------------- next part -------------- A non-text attachment was scrubbed... Name: not available Type: image/jpg Size: 57704 bytes Desc: JPEG image Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100924/197516d4/attachment-0001.jpg From cjones at tulsacc.edu Fri Sep 24 13:23:26 2010 From: cjones at tulsacc.edu (cjones at tulsacc.edu) Date: Fri, 24 Sep 2010 13:23:26 -0500 Subject: [Oacrao-l] Question of the Day In-Reply-To: Message-ID: I am not sure I see a reason as to why they could not be simultaneously degree seeking at two institutions as I know of no written dialogue denying this whether by say our institutional policy or by OSRHE policy. If I were enrolled at institution X in 2 classes and I have earned over 9 hours, I may very well be degree seeking to continue with further enrollments. I could then be doing the same thing at institution Y and they are also aware I have more than 9 hours earned so I would have to be degree seeking and provide credentials to continue. Thus, I could be the same category at both institutions because maybe the two classes at institution X are not offered at Inst. Y till the next term but I need them to remain FT status for Financial Aid and to meet graduation requirements. C... Carroll E. Jones, Jr. Registrar, Distance Learning Tulsa Community College 909 S. Boston Tulsa, Oklahoma 74119 (918) 595-8998 "Rick Edgington" Sent by: oacrao-l-bounces at lists.onenet.net 09/24/2010 11:58 AM To cc Subject [Oacrao-l] Question of the Day How do you view the possibility of a student being degree-seeking at two institutions simultaneously? Thanks in advance for your thoughts?Rick _______________________________________________ Oacrao-l mailing list Oacrao-l at lists.onenet.net http://lists.onenet.net/mailman/listinfo/oacrao-l -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100924/b9be120e/attachment.html From Rick.Edgington at north-ok.edu Fri Sep 24 13:30:03 2010 From: Rick.Edgington at north-ok.edu (Rick Edgington) Date: Fri, 24 Sep 2010 13:30:03 -0500 Subject: [Oacrao-l] Question of the Day In-Reply-To: References: Message-ID: Carroll, Thank you for your interpretation as the situation is probably more vexing for 2 yr schools. I have reviewed policy and cannot find anything addressing the situation other than the hrs required to complete a degree. Rick From: cjones at tulsacc.edu [mailto:cjones at tulsacc.edu] Sent: Friday, September 24, 2010 1:23 PM To: Rick Edgington Cc: oacrao-l at lists.onenet.net; oacrao-l-bounces at lists.onenet.net Subject: Re: [Oacrao-l] Question of the Day I am not sure I see a reason as to why they could not be simultaneously degree seeking at two institutions as I know of no written dialogue denying this whether by say our institutional policy or by OSRHE policy. If I were enrolled at institution X in 2 classes and I have earned over 9 hours, I may very well be degree seeking to continue with further enrollments. I could then be doing the same thing at institution Y and they are also aware I have more than 9 hours earned so I would have to be degree seeking and provide credentials to continue. Thus, I could be the same category at both institutions because maybe the two classes at institution X are not offered at Inst. Y till the next term but I need them to remain FT status for Financial Aid and to meet graduation requirements. C... Carroll E. Jones, Jr. Registrar, Distance Learning Tulsa Community College 909 S. Boston Tulsa, Oklahoma 74119 (918) 595-8998 "Rick Edgington" Sent by: oacrao-l-bounces at lists.onenet.net 09/24/2010 11:58 AM To cc Subject [Oacrao-l] Question of the Day How do you view the possibility of a student being degree-seeking at two institutions simultaneously? Thanks in advance for your thoughts...Rick_______________________________________________ Oacrao-l mailing list Oacrao-l at lists.onenet.net http://lists.onenet.net/mailman/listinfo/oacrao-l -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100924/84d56e0b/attachment.html From TMilam at uco.edu Fri Sep 24 14:54:59 2010 From: TMilam at uco.edu (Todd Milam) Date: Fri, 24 Sep 2010 14:54:59 -0500 Subject: [Oacrao-l] Question of the Day In-Reply-To: References: Message-ID: <75671A9DCD21974888C9A2E5E4937B6481F8F6A1F5@EXCHANGE.uco.local> Rick, Are you referring to an Associate degree and Bachelor degree at another? We have that situation come up consistently at UCO, where a student is transferring back our credits to a two-year college for their AA/AS degree. In turn, the student eventually transfers back that transcript to meet the General Education requirements to earn our Bachelor degree. If you are referring to similar level degrees (Associate and Associate, etc.), I don't see anything in the OSRHE Academic Policy and Procedures manual that prohibits it. As long as a student met the residency and credit hour requirements of both institutions, it could conceivably happen. Financial aid and consortium agreements being another matter. We once had a situation where a student was trying to earn a Bachelor's degree at OU (Economics) and at UCO (Finance) simultaneously. It was trickier in this situation as the student was trying to raise GPA requirements at both institutions and perhaps was not being completely open with each institution about credits at the other. The student eventually finished our General Studies degree (with lower GPA requirements)...I can't remember what the outcome was at OU. Todd A. Milam Associate Registrar - Degree Certification University of Central Oklahoma 100 N University Dr Box 149 Edmond OK 73034 (405) 974-2356 Office (405) 974-3819 Fax From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Rick Edgington Sent: Friday, September 24, 2010 11:54 AM To: oacrao-l at lists.onenet.net Subject: [Oacrao-l] Question of the Day How do you view the possibility of a student being degree-seeking at two institutions simultaneously? Thanks in advance for your thoughts...Rick **Bronze+Blue=Green** The University of Central Oklahoma is Bronze, Blue, and Green! Please print this e-mail only if absolutely necessary! **CONFIDENTIALITY** This e-mail (including any attachments) may contain confidential, proprietary and privileged information. Any unauthorized disclosure or use of this information is prohibited. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100924/df8d713e/attachment-0001.html From bob.klaassen at swosu.edu Fri Sep 24 16:21:53 2010 From: bob.klaassen at swosu.edu (Klaassen, Bob) Date: Fri, 24 Sep 2010 16:21:53 -0500 Subject: [Oacrao-l] Question of the Day In-Reply-To: <75671A9DCD21974888C9A2E5E4937B6481F8F6A1F5@EXCHANGE.uco.local> References: , <75671A9DCD21974888C9A2E5E4937B6481F8F6A1F5@EXCHANGE.uco.local> Message-ID: <1E371FD9-136B-4404-85A3-31DDE35D2BB1@mimectl> Hi Everybody! I agree with Todd. We had that same situation every now and then at SWOSU. By the way....retirement is a wonderful way of life! --Bob Bob Klaassen Registrar Emeritus Southwestern Oklahoma State University ________________________________ From: oacrao-l-bounces at lists.onenet.net [oacrao-l-bounces at lists.onenet.net] On Behalf Of Todd Milam [TMilam at uco.edu] Sent: Friday, September 24, 2010 2:54 PM To: Rick Edgington; oacrao-l at lists.onenet.net Subject: Re: [Oacrao-l] Question of the Day Rick, Are you referring to an Associate degree and Bachelor degree at another? We have that situation come up consistently at UCO, where a student is transferring back our credits to a two-year college for their AA/AS degree. In turn, the student eventually transfers back that transcript to meet the General Education requirements to earn our Bachelor degree. If you are referring to similar level degrees (Associate and Associate, etc.), I don?t see anything in the OSRHE Academic Policy and Procedures manual that prohibits it. As long as a student met the residency and credit hour requirements of both institutions, it could conceivably happen. Financial aid and consortium agreements being another matter. We once had a situation where a student was trying to earn a Bachelor?s degree at OU (Economics) and at UCO (Finance) simultaneously. It was trickier in this situation as the student was trying to raise GPA requirements at both institutions and perhaps was not being completely open with each institution about credits at the other. The student eventually finished our General Studies degree (with lower GPA requirements)?I can?t remember what the outcome was at OU. Todd A. Milam Associate Registrar - Degree Certification University of Central Oklahoma 100 N University Dr Box 149 Edmond OK 73034 (405) 974-2356 Office (405) 974-3819 Fax From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Rick Edgington Sent: Friday, September 24, 2010 11:54 AM To: oacrao-l at lists.onenet.net Subject: [Oacrao-l] Question of the Day How do you view the possibility of a student being degree-seeking at two institutions simultaneously? Thanks in advance for your thoughts?Rick **Bronze+Blue=Green** The University of Central Oklahoma is Bronze, Blue, and Green! Please print this e-mail only if absolutely necessary! **CONFIDENTIALITY** -This e-mail (including any attachments) may contain confidential, proprietary and privileged information. Any unauthorized disclosure or use of this information is prohibited. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100924/f8253c61/attachment.html From dbarron at rsu.edu Mon Sep 27 10:12:35 2010 From: dbarron at rsu.edu (David Barron) Date: Mon, 27 Sep 2010 10:12:35 -0500 Subject: [Oacrao-l] RSU Job Posting : University Registrar In-Reply-To: <1E371FD9-136B-4404-85A3-31DDE35D2BB1@mimectl> References: , <75671A9DCD21974888C9A2E5E4937B6481F8F6A1F5@EXCHANGE.uco.local> <1E371FD9-136B-4404-85A3-31DDE35D2BB1@mimectl> Message-ID: <88DE241DCD563F4DA7DD9394187A1718333BD5AB24@RSUFSEXCH.rsu.edu> Rogers State University is seeking an experienced leader with energy and vision to serve on a forward-looking enrollment management team as University Registrar. The successful candidate will be responsible for a service-oriented structure, in support of the academic programs of the University. The Registrar has the overall responsibility for the administration and management of the Office of the Registrar. The individual in this position maintains all student records, including enrollment of students; processing the adding and dropping of courses; determining academic status (i.e. probation and suspension); posting of grades; performing degree audits for graduation; determining the President's Honor Rolls; transcripting academic credit from any source. Maintains accurate enrollment data, both computerized and on paper, in the following computer files: Course file, Student file, Student History file as well as oversees all academic and enrollment reporting to the Oklahoma State Regents for Higher Education, as well as other agencies. The Registrar will interview, select, train and supervise the work of staff; evaluate work performance and provide constructive feedback to employees as appropriate; approve requests for vacation, sick, and other leaves of absence. The University Registrar collaborates closely with the other units of Enrollment Management (Admissions, and Student Financial Aid) and a range of administrative and academic units. Thorough knowledge of OSRHE academic policy, federal immigration laws, veteran's affairs policies and procedures is needed. Experience working in a higher education setting and working with the public is required. A Bachelor's degree with at least three years of experience is required. A Master's degree with five years of experience is preferred. For the complete job description and application requirements please visit our web site: http://www.rsu.edu/employment/. See you next week at the OACRAO Conference. Thanks and have a great day, David Barron Executive Director of Enrollment Management Rogers State University 1701 W. Will Rogers Blvd. Claremore, OK 74107-3252 918.343.7852 Fax: 918.343.7598 [cid:image001.jpg at 01CB5E2C.42186CA0] -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100927/3bbcd99a/attachment.html -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9327 bytes Desc: image001.jpg Url : http://lists.onenet.net/pipermail/oacrao-l/attachments/20100927/3bbcd99a/attachment.jpg From ina.agnew at okstate.edu Wed Sep 29 10:00:26 2010 From: ina.agnew at okstate.edu (Agnew, Ina) Date: Wed, 29 Sep 2010 10:00:26 -0500 Subject: [Oacrao-l] Database for recruiting communications Message-ID: <6D34B9F627D7E54589ACCCBDF11F87240186C12DB741@STWEXE3.ad.okstate.edu> All, We have been notified by College Board that the Recruitment Plus database we use to communicate with prospective students will be discontinued on October 31, 2013. We are exploring options for a replacement system, and I would like to know what system others are using to manage the communications flow to prospective students. Would you please reply back and let me know: * What system you use * Your satisfaction or dissatisfaction with the system * Anything else you think would be helpful for us to know Many thanks for your consideration. Ina Agnew Vice President for Enrollment Management Oklahoma State University Institute of Technology 1801 East Fourth Street Okmulgee, OK 74447-3901 918.293.4761, office 918.293.4715, fax ina.agnew at okstate.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100929/00328a2d/attachment.html From kjohnson at usao.edu Wed Sep 29 11:20:31 2010 From: kjohnson at usao.edu (Kellee Johnson) Date: Wed, 29 Sep 2010 11:20:31 -0500 Subject: [Oacrao-l] Database for recruiting communications In-Reply-To: <6D34B9F627D7E54589ACCCBDF11F87240186C12DB741@STWEXE3.ad.okstate.edu> References: <6D34B9F627D7E54589ACCCBDF11F87240186C12DB741@STWEXE3.ad.okstate.edu> Message-ID: <07a601cb5ff2$3d7ba9b0$b872fd10$@edu> We use SCT. The learning curve is steep but it works well once you learn how to use it. Good luck! Kellee Johnson Director of Admissions University of Science and Arts of Oklahoma Office: (405) 574-1356 Fax: (405) 574-1220 kjohnson at usao.edu From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Agnew, Ina Sent: Wednesday, September 29, 2010 10:00 AM To: Oacrao-l at lists.onenet.net Subject: [Oacrao-l] Database for recruiting communications All, We have been notified by College Board that the Recruitment Plus database we use to communicate with prospective students will be discontinued on October 31, 2013. We are exploring options for a replacement system, and I would like to know what system others are using to manage the communications flow to prospective students. Would you please reply back and let me know: . What system you use . Your satisfaction or dissatisfaction with the system . Anything else you think would be helpful for us to know Many thanks for your consideration. Ina Agnew Vice President for Enrollment Management Oklahoma State University Institute of Technology 1801 East Fourth Street Okmulgee, OK 74447-3901 918.293.4761, office 918.293.4715, fax ina.agnew at okstate.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100929/ecfacbe9/attachment.html From milligant at redlandscc.edu Wed Sep 29 11:57:18 2010 From: milligant at redlandscc.edu (Troy Milligan) Date: Wed, 29 Sep 2010 16:57:18 +0000 Subject: [Oacrao-l] Database for recruiting communications In-Reply-To: <6D34B9F627D7E54589ACCCBDF11F87240186C12DB741@STWEXE3.ad.okstate.edu> References: <6D34B9F627D7E54589ACCCBDF11F87240186C12DB741@STWEXE3.ad.okstate.edu> Message-ID: <156485E24162BA409870CCB397DDCE5D1F82B8B8@RCCEXCH01.redlandscc.edu> We use POISE a.k.a. Jenzabar PX for our campus ERP and it has an Admissions module that our admissions and recruiting personnel use. We have worked with the software provider to customize some things for us, and we really like it. With any new system there is a learning curve and growing pains, but things are running smoothly now. Troy Troy Milligan Director of Institutional Research Redlands Community College 1300 S. Country Club Road El Reno, OK 73036 Web: www.redlandscc.edu Member, 2010 - 2013 POISE/PX Users Group Web: www.puginc.org President, 2009 - 2012 Oklahoma Association for Institutional Research & Planning (OKAIRP) Web: www.okairp.org Office: 405.422.1206 Fax: 405.422.1204 From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Agnew, Ina Sent: Wednesday, September 29, 2010 10:00 AM To: Oacrao-l at lists.onenet.net Subject: [Oacrao-l] Database for recruiting communications All, We have been notified by College Board that the Recruitment Plus database we use to communicate with prospective students will be discontinued on October 31, 2013. We are exploring options for a replacement system, and I would like to know what system others are using to manage the communications flow to prospective students. Would you please reply back and let me know: * What system you use * Your satisfaction or dissatisfaction with the system * Anything else you think would be helpful for us to know Many thanks for your consideration. Ina Agnew Vice President for Enrollment Management Oklahoma State University Institute of Technology 1801 East Fourth Street Okmulgee, OK 74447-3901 918.293.4761, office 918.293.4715, fax ina.agnew at okstate.edu ________________________________ Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement. -------------- next part -------------- An HTML attachment was scrubbed... URL: http://lists.onenet.net/pipermail/oacrao-l/attachments/20100929/75adbb91/attachment-0001.html