[Oacrao-l] EOI Exams and College Admission

Fri Dec 2 10:10:01 CST 2011

OACRAO Members:

I apologize for the recent surge in e-mails, but after further review of the e-mail immediately below, we feel further clarification is needed.  In addition to students being admitted under the parameters below, it is also understood that these students will have participated in the ACT or SAT and be admitted consistent with the 3.19 Assessment and 3.20 Remediation policies, and will have meet curricular and performance requirements, except as allowed under the 3.9.6.B Alternative Admission policy for the regional and research universities.

It is important to note that this is not a full representation of admissions policies.  For further guidance, refer to the OSRHE Chapter 3 Academic Affairs policies and procedures. 

Cheers,

José   

________________________________

From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] <mailto:%5bmailto:oacrao-l-bounces at lists.onenet.net%5d>  On Behalf Of Dela Cruz, Jr., Jose
Sent: Wednesday, November 30, 2011 2:15 PM
To: oacrao-l at lists.onenet.net
Cc: Outon, Miranda
Subject: [Oacrao-l] EOI Exams and College Admission

OACRAO Members:

This e-mail is to serve as a follow-up to the e-mail distributed on November 2nd.  As detailed below, students who do not successfully complete the required number of end of instruction exams (EOI) and is not a high school graduate, but whose high school class has graduated are eligible for admission into community colleges using policy section 3.9.6.C.2.  

The Council on Instruction (COI) Admission/Retention/Transfer (ART) committee recognizes that students in some areas of the state may have limited access to community colleges due to geographical location; therefore, the consensus of the COI ART committee for regional and research institutions is that these institutions may admit students who do not successfully complete the required number of EOIs via the alternative admission category [institutions may admit up to 8 percent of freshman or 50 freshman, whichever is higher, who do not meet regular admission criteria] OR the president may request to the Chancellor an exception to policy 3.9.4.A1 [research] or 3.9.4.B1 [regional]. 

IMPORTANT NOTE:  Oklahoma's Promise students will not be eligible to use the scholarship at any institution without having graduated from high school.  

State Regents' staff and the COI ART committee will continue to monitor the issue as graduation approaches and keep the OACRAO membership informed. 

Please do not hesitate in contacting our office if you have any questions.

Cheers,

José

Mr. José Dela Cruz

Coordinator -- Academic Affairs Projects

Oklahoma State Regents for Higher Education

________________________________

From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] <mailto:%5bmailto:oacrao-l-bounces at lists.onenet.net%5d>  On Behalf Of Dela Cruz, Jr., Jose
Sent: Wednesday, November 02, 2011 4:16 PM
To: oacrao-l at lists.onenet.net
Subject: [Oacrao-l] Admission Policy Interpretation Correction

I am sending this e-mail out on Gina's behalf.

Hello OACRAO Members:

We enjoyed the conference and visiting with you all recently.  Thank you for making us feel welcome and sharing vital insight on State Regents' policy impact.  The correction noted in the subject line is outlined below and involves my misunderstanding of policy related to community colleges and Adult Admission.  I apologize for the confusion this may have caused.  

While discussing the ACE End of Instruction requirements effective with the 2012 high school graduating class and high school diploma issue (students who do not pass end of instruction tests will not receive a diploma) and how that impacts college admission, I was asked if the community colleges were "o.k." because they were open door institutions.  I said no, because policy states Adult Admission means 21 years of age or older or those on active duty in the military.  Several of you indicated that community colleges could admit students without a high school diploma or GED and I was quite sure that was not allowed and said so.  My statement is inaccurate.

Somewhere in the last 20 years, my brain dropped 3.9.6C.2 (I looked in old policy books - it was there).  As you see below, item 1. is the information I communicated.  Section 2. [emphasis added] does allow student admission without a GED or high school diploma.  Therefore, community colleges may admit students who do not pass EOI tests under ACE.  

3.9.6C. Adult Admission 

1.         Students who are 21 years of age or older or on active military duty may be admitted based on criteria established at the campus level and submitted to and approved by the State Regents. For students          admitted under the adult admission category, the campus must consider the probability of the academic success of the student. Related to the curricular requirements, students admitted under the adult   admission category must demonstrate proficiency to the satisfaction of the entering institution in the curricular area the student desires to pursue. Institutions will be required to submit an annual report of             those students admitted in this category to the State Regents. 

2.         Any student who: 

a.       is not a high school graduate but whose high school class has graduated; and 

b.       has participated in the ACT program or similar battery of tests is eligible for admission to any of  the community colleges in the State System. Students utilizing a test other than ACT will have their scores converted to ACT equivalents. A GED recipient's high school class must have graduated to be eligible for admission. The president or the president's designee may allow exceptions on an individual student basis. Any exceptions, including subsequent student academic performance, will be reported to the State Regents upon request. 

For students admitted under #2 above, it is understood that they will be assessed and placed appropriately and that resources for academic success will be made available. 

Now, this addresses the issue for community colleges, but not for research or regional institutions.  The Council on Instructions Admission/Retention/Transfer Committee will review the issue for those tier institutions and we will keep you informed of their decision.  IMPORTANT NOTE:  Oklahoma's Promise students will not be eligible to use the scholarship at any institution without having graduated from high school.  

I apologize for any confusion this caused at the meeting and appreciate those of you who contacted me afterward.  Let me know if you have questions or need further clarification.  

Gina

Ms. Gina M. Wekke

Assistant Vice Chancellor for Academic Affairs

Oklahoma State Regents for Higher Education

Oklahoma City, Oklahoma  73101

405.225.9142

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