[Oacrao-l] Proposed Updates to OACRAO Constitution and Bylaws

[Peaster, Rita]

Happy Friday afternoon OACRAOans! I am forwarding some proposed updates to the OACRAO constitution and bylaws for your review. We plan to carve out a few minutes at next Friday's Spring Policy Workshop to review and vote on these updates (if you haven't already registered for the workshop, it's not too late!). Below is a summary of the proposed changes:

Constitution

1.     Article II. Purpose: Minor update to OACRAO's purpose statement, changing the phrase "...to seek continual improvement in the operation of admissions, registration, and recordkeeping ..." to include, "enrollment management and other closely related functions."

2.     Article IV. Officers: Split the single office of secretary/treasurer to two distinct offices of secretary and treasurer.

3.     Article V. Committees and Representatives: Formalize the Audit Committee and designate the secretary as committee chair (currently only mentioned in the description of the secretary/treasurer position in Article IV).

Bylaws

1.     Article I. Fees:

a.     Modify the billing date for annual membership dues to coincide with the July 1 beginning of state educational institutions' fiscal year.

b.     Define OACRAO's fiscal year to follow the calendar year (for the operating budget, audit and tax filing purposes).

2.     Article IV. Amendments: Move this article to the end of the bylaws and renumber other affected articles; no other changes to this section.

3.     Article V. Dissolution: This is a new addition to the bylaws and is required for tax exempt organizations.

Let me know if you have any questions. Have a great weekend!

Rita Gearhart Peaster
Associate Registrar
Oklahoma State University
322 Student Union
Phone: 405.744.6876
Fax: 405.744.8426
rita.peaster at okstate.edu<mailto:rita.peaster at okstate.edu>

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