From astringfellow at occc.edu Mon Jul 1 10:04:44 2013 From: astringfellow at occc.edu (Stringfellow, Alan) Date: Mon, 1 Jul 2013 15:04:44 +0000 Subject: [Oacrao-l] Scanning Documents and HS Transcripts Message-ID: <3F850D20758B28438DAB3498932CE60058FCEE8E@MBXsvr2.occc.edu> Good Morning! For those institutions that scan all documents of current students I have a couple of questions for you. First of all, do you attempt to white-out or remove the shot records of students on their high school transcripts? As you know, more and more high schools include that information on their high school transcript. If we don't remove this information prior to scanning the document, are we subject to HIPAA guidelines? I am concerned that we are subject to HIPAA upon scanning this information since we are essentially archiving what is considered a medical record, but I would love to hear the perspective of others on this subject. Alan Alan Stringfellow M.ED. | OCCC | Registrar | 7777 S. May Avenue | Oklahoma City, OK 73159 | p: 405.682.7522 | f: 405.688.3902 | e: astringfellow at occc.edu [OCCC_logoTransred] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.png Type: image/png Size: 10295 bytes Desc: image003.png URL: From pward at mscok.edu Thu Jul 18 08:54:17 2013 From: pward at mscok.edu (Pam Ward) Date: Thu, 18 Jul 2013 08:54:17 -0500 Subject: [Oacrao-l] Felony Issues and non accredited schools Message-ID: Would greatly appreciate some feedback on the following issues. Is it required to form a committee to review prospective students that have been convicted of a felony? Also, is it required to form a committee to review a students appeal for non accredited institutional credits? Sincerely *Pam Ward * *Murray State College* *Interim Registrar & Director of Admissions * -------------- next part -------------- An HTML attachment was scrubbed... URL: From dbarron at rsu.edu Tue Jul 30 08:09:07 2013 From: dbarron at rsu.edu (David Barron) Date: Tue, 30 Jul 2013 13:09:07 +0000 Subject: [Oacrao-l] Personal Identity Information Policy Message-ID: <6887F6946869FD47874C7380CFCAB4BC221ACA@RSUFSMBEXCH.rsu.edu> Do any Registrar offices have a Personal Identity Information Policy and/or procedures in addition to your FERPA guidelines? If so would you be willing to share with me your policy and/or proceedures. Thanks and have a great day, David Barron Executive Director of Enrollment Management Rogers State University 1701 W. Will Rogers Blvd. Claremore, OK 74107-3252 918.343.7852 Fax: 918.343.7598 [Description: http://www.rsu.edu/logos/images/rsu/RSU-horizontal-2C-250x64.jpg] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9327 bytes Desc: image001.jpg URL: From pward at mscok.edu Tue Jul 30 16:16:00 2013 From: pward at mscok.edu (Pam Ward) Date: Tue, 30 Jul 2013 16:16:00 -0500 Subject: [Oacrao-l] Accredited High School Message-ID: Would anyone accept a high school transcript from Penn Foster or is it considered one of those diploma mills? -- *Pam Ward * *Murray State College* *Interim Registrar & Director of Admissions * ** *"Mission Statement: Murray State College Provides Opportunities for Student Learning, Personal Growth, Professional Success, and Community Enhancement"* ** -------------- next part -------------- An HTML attachment was scrubbed... URL: