[Oacrao-l] question about certificates

[Peaster, Rita]

Pamla,
See OSU's responses to your questions below in orange.

Rita

From: oacrao-l-bounces at lists.onenet.net [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Armstrong, Pamla R.
Sent: Tuesday, March 12, 2013 2:12 PM
To: Oacrao-l at lists.onenet.net
Subject: [Oacrao-l] question about certificates

Hello from Ada,

To all who are developing certificate programs, I have some questions for you.  This is a new subject to all of us and we have found there are more details to be considered than we originally thought about.  Isn't that the way it usually is?  :)

Are you charging the student's completing a certificate program a "completion fee" much like a "graduation fee"? Our graduation fees are charged in the form of our mandatory academic records maintenance fee which provides for the basic graduation cost, the maintenance of the academic record system, and issuance of official transcripts.
If yes, how much? The fee is currently $4.35 per credit hour.
If yes, are you charging  a single fee for each certificate completed if they get more than one? No.
If  they are graduating and getting a certificate at the same time are you charging a graduation fee and a certificate fee both? No.

Are your certificate only students going to participate in commencement exercises or any other ceremony? Certificate only students do not participate in commencement exercises. However, departments may independently organize and conduct certificate award ceremonies.
If yes, which and what kind of ceremony if not commencement? See above.
If they are participating in commencement and are only getting certificates, will they wear a cap and gown or just regular clothes?  (I am not sure that it is even protocol that a non-graduate can wear a cap and gown.  I don't think so.) While I have never attended a departmental award ceremony for certificate recipients, I agree with you that academic regalia would not be appropriate for certificate-only students to wear.

Are your Certificates of Completion going to have similar wording to your diplomas except for different reference to certificate rather than regular degree? Yes - they have the same signatures, are conferred with the same dates as we confer diplomas, etc.
Will they be on standard diploma paper? Yes.
If different from a diploma, how?

I know this is a new subject to all of us and we have all had questions of some sort.  Please reply with a list all so we can all see what others are doing and get new ideas.  Any information you want to throw in will be most helpful.  Have a good afternoon and thanks in advance! Our process for students to apply for certificate completion, verifying completion of certificate requirements, certificate distribution & associated deadlines are similar to how we handle these processes for degrees.

Pamla Armstrong
Director of Admissions and Records/Registrar
East Central University
1100 E 14th ECU PMB J-8
Ada OK  74820-6999

(580) 559-5239 (Phone)
(580) 559-5432 (Fax)
East Central University's mission is to foster a learning environment in which students, faculty, staff, and community interact to educate students for life in a rapidly changing and culturally diverse society. Within its service area, East Central University provides leadership for economic development and cultural enhancement.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.onenet.net/pipermail/oacrao-l/attachments/20130313/225b35d6/attachment.html>