From kwanna.king at connorsstate.edu  Tue Aug  7 18:08:33 2018
From: kwanna.king at connorsstate.edu (King, Kwanna)
Date: Tue, 7 Aug 2018 23:08:33 +0000
Subject: [Oacrao-l] Save the Date--OACRAO Fall 2018 Conference
Message-ID: <SN2PR03MB22249CBEF3F22109EAF6BDF58C270@SN2PR03MB2224.namprd03.prod.outlook.com>

Calling all Admissions Officers and Registrars. Save the date for the annual OACRAO Conference September 26-28, 2018 at the University of Central Oklahoma.
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From Holly.Avila at redlandscc.edu  Fri Aug 10 13:25:43 2018
From: Holly.Avila at redlandscc.edu (Holly Avila)
Date: Fri, 10 Aug 2018 18:25:43 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
Message-ID: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304






Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From Rick.Edgington at noc.edu  Fri Aug 10 13:48:46 2018
From: Rick.Edgington at noc.edu (Rick Edgington)
Date: Fri, 10 Aug 2018 18:48:46 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
Message-ID: <9DF697C7BB8DD44FAADEBB265551AA6B852D6D36@mailboxes.NOC.EDU>

We mail letters for Academic Notice, Academic Probation, and Academic Suspension.  Often times parents violate federal law and open the mail of their student.  I have heard there are crucifixions, but so far no resurrections.
Happy Friday!
Best,
Rick

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From amanda.sumner at okstate.edu  Fri Aug 10 13:52:53 2018
From: amanda.sumner at okstate.edu (Sumner, Amanda)
Date: Fri, 10 Aug 2018 18:52:53 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <9DF697C7BB8DD44FAADEBB265551AA6B852D6D36@mailboxes.NOC.EDU>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
 <9DF697C7BB8DD44FAADEBB265551AA6B852D6D36@mailboxes.NOC.EDU>
Message-ID: <CY4PR03MB30610646EA26743DC0C05BBBE9240@CY4PR03MB3061.namprd03.prod.outlook.com>

At OSU-CHS (D.O. program only) we email a copy of the letter, and also mail it. We advise in the body of the e-mail that the student should expect a copy in the mail.

Thanks,

Amanda

Amanda Sumner
Registrar
Oklahoma State Center for Health Sciences
1111 W 17th ST
Tulsa OK 74107
Ph. 918-561-8459
Fax 918-561-8243
Go Pokes!!!!



From: Oacrao-l [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Rick Edgington
Sent: Friday, August 10, 2018 1:49 PM
To: Holly Avila <Holly.Avila at redlandscc.edu>; 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: Re: [Oacrao-l] Academic Probation/Suspension

We mail letters for Academic Notice, Academic Probation, and Academic Suspension.  Often times parents violate federal law and open the mail of their student.  I have heard there are crucifixions, but so far no resurrections.
Happy Friday!
Best,
Rick

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net<mailto:oacrao-l-bounces at lists.onenet.net>> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net<mailto:oacrao-l at lists.onenet.net>>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From cmonnot at okcu.edu  Fri Aug 10 13:59:29 2018
From: cmonnot at okcu.edu (Monnot, Charlie)
Date: Fri, 10 Aug 2018 18:59:29 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
Message-ID: <BN6PR01MB3219E3A2873F0EF829CD9BEFC8240@BN6PR01MB3219.prod.exchangelabs.com>

We notify but mail and send an email to the student's email account. For dismissals/suspensions we include the personal email account (not the parent email).

Charles L Monnot/Registrar
Oklahoma City University
2501 N. Blackwelder
Oklahoma City, OK  73106
(405) 208-5295
(405) 208-6047 - Fax
1-800-633-7242 Ext:5295
cmonnot at okcu.edu<mailto:cmonnot at okcu.edu>

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From traci.heck at tulsacc.edu  Fri Aug 10 14:04:23 2018
From: traci.heck at tulsacc.edu (Traci Heck)
Date: Fri, 10 Aug 2018 19:04:23 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
Message-ID: <BN3PR0401MB1202C9A89B639674F1A49E6D99240@BN3PR0401MB1202.namprd04.prod.outlook.com>

Hi Holly!
At TCC we began using College email to notify students of academic notice, probation, suspension, and dismissal.  We notify students in our catalog that this is how they will be notified.
We use Ellucian (Banner) and can track that the letter was indeed sent to the student.  We began using College email in 2009.  Previous to that we always encountered issues with the student not receiving the letter.
This has been a good option for us.

Have a great weekend,
Traci



[TCCLogoHat]

Traci L. Heck
Director of Compliance and Reporting
College Registrar
Tulsa Community College
6111 East Skelly Drive
Tulsa, OK  74135

Tele:  918.595.3413

"TCC Student Affairs Champions Student Success!"




From: Oacrao-l [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/<https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.redlandscc.edu%2F&data=02%7C01%7Ctraci.heck%40tulsacc.edu%7C70df6f8e91dd45bf2c8708d5feeebe42%7Ceb5d9dc493c645578c2390ef7fa05b96%7C0%7C0%7C636695223732543233&sdata=vaA1M3Rd9Qbe2mTdBEX8493TSaspQQvahb0GkcclfDk%3D&reserved=0>
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From KLuke at se.edu  Fri Aug 10 14:13:27 2018
From: KLuke at se.edu (Kristie Luke)
Date: Fri, 10 Aug 2018 19:13:27 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
Message-ID: <BN3PR03MB22251AE7151BC2BA6A405999CA240@BN3PR03MB2225.namprd03.prod.outlook.com>

At Southeastern, we email Notice/Probation/Suspension letters to the student.  We started this about a year ago and haven't had any problems.

Kristie


Kristie Luke
Associate Dean of Academic Records/Registrar
Southeastern Oklahoma State University
425 W University
Durant, OK 74701
580.745.2176
580.745.7472 fax

From: Oacrao-l [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net'
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From kwanna.king at connorsstate.edu  Fri Aug 10 14:15:05 2018
From: kwanna.king at connorsstate.edu (King, Kwanna)
Date: Fri, 10 Aug 2018 19:15:05 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
Message-ID: <SN2PR03MB22246530BD65041DF63B18558C240@SN2PR03MB2224.namprd03.prod.outlook.com>

Connors State College sends an email and letter to the permanent mailing address.

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From dsorrell at rose.edu  Fri Aug 10 14:18:14 2018
From: dsorrell at rose.edu (Orrell, Dustin S.)
Date: Fri, 10 Aug 2018 19:18:14 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <SN2PR03MB22246530BD65041DF63B18558C240@SN2PR03MB2224.namprd03.prod.outlook.com>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
 <SN2PR03MB22246530BD65041DF63B18558C240@SN2PR03MB2224.namprd03.prod.outlook.com>
Message-ID: <2B0D4BB1A1386B4E8A783A8B41FDC564A48D39D2@Vesta.admin.rose.cc.ok.us>

Rose State College mails a letter to the home mailing address.

Dustin Orrell
Assistant Registrar/Assistant Director of Admissions and Records
Rose State College
Phone: 405.736.0203 | Fax: 405.736.0309

[RSC-email-tag]

From: Oacrao-l [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of King, Kwanna
Sent: Friday, August 10, 2018 2:15 PM
To: Holly Avila <Holly.Avila at redlandscc.edu>; 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: Re: [Oacrao-l] Academic Probation/Suspension

Connors State College sends an email and letter to the permanent mailing address.

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net<mailto:oacrao-l-bounces at lists.onenet.net>> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net<mailto:oacrao-l at lists.onenet.net>>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From cmphillips at usao.edu  Fri Aug 10 14:42:11 2018
From: cmphillips at usao.edu (Chelsea Phillips)
Date: Fri, 10 Aug 2018 19:42:11 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
Message-ID: <SN6PR11MB27499CA4495281FD63671D52BD240@SN6PR11MB2749.namprd11.prod.outlook.com>

We mail letters and also email the letter to their student email account.

Thanks,


Chelsea Phillips
Registrar/Director of Enrollment & Records
University of Science and Arts of Oklahoma<http://www.usao.edu/>
405-574-1205 (office)
405-574-1220 (fax)
[cid:16D7802A-BD66-411D-B03E-8C59B4BF1350]
________________________________
This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From crystal.bowles at okstate.edu  Fri Aug 10 15:31:09 2018
From: crystal.bowles at okstate.edu (Bowles, Crystal)
Date: Fri, 10 Aug 2018 20:31:09 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <BN3PR03MB22251AE7151BC2BA6A405999CA240@BN3PR03MB2225.namprd03.prod.outlook.com>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
 <BN3PR03MB22251AE7151BC2BA6A405999CA240@BN3PR03MB2225.namprd03.prod.outlook.com>
Message-ID: <SN6PR03MB374287F2F89E99B439BCAD4D9F240@SN6PR03MB3742.namprd03.prod.outlook.com>

OSUIT utilizes this practice also.

Crystal Bowles, Registrar
1801 E. 4th Street
Okmulgee, OK 74447
Office: (918) 293-4682
Fax: (918) 293-4614
www.osuit.edu<http://www.osuit.edu/>

[Oklahoma State University Institute of Technology]<http://www.osuit.edu/>

P Please consider the environment before printing this E-mail.

WARNING:  This transmission is from the office of the Registrar for the Oklahoma State University Institute of Technology and may contain information that is privileged or confidential.  If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited.  If you have received this transmission in error, please notify me immediately via return email then destroy this email. Thank you.

From: Oacrao-l [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Kristie Luke
Sent: Friday, August 10, 2018 2:13 PM
To: 'Holly Avila' <Holly.Avila at redlandscc.edu>; 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: Re: [Oacrao-l] Academic Probation/Suspension

At Southeastern, we email Notice/Probation/Suspension letters to the student.  We started this about a year ago and haven't had any problems.

Kristie


Kristie Luke
Associate Dean of Academic Records/Registrar
Southeastern Oklahoma State University
425 W University
Durant, OK 74701
580.745.2176
580.745.7472 fax

From: Oacrao-l [mailto:oacrao-l-bounces at lists.onenet.net] On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net'
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From shamus.moore at swosu.edu  Fri Aug 10 17:53:56 2018
From: shamus.moore at swosu.edu (Moore, Shamus)
Date: Fri, 10 Aug 2018 22:53:56 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
Message-ID: <0058d1ef20ea4225960a54478940eb51@swosu.edu>

We were notifying our students by letter and email and made the decision a couple of years ago to just notify them via email. It reaches them much quicker and more reliably than addresses.

Thanks,

Shamus Moore
Registrar
Southwestern Oklahoma State University
100 Campus Drive
Weatherford, OK  73096
Phone: 580.774.3777
Fax: 580.774.3795
www.swosu.edu/registrar<http://www.swosu.edu/registrar>

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From adejsim at ecok.edu  Mon Aug 13 08:33:18 2018
From: adejsim at ecok.edu (Simmons, ADeidra J.)
Date: Mon, 13 Aug 2018 13:33:18 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <SN6PR11MB27499CA4495281FD63671D52BD240@SN6PR11MB2749.namprd11.prod.outlook.com>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>,
 <SN6PR11MB27499CA4495281FD63671D52BD240@SN6PR11MB2749.namprd11.prod.outlook.com>
Message-ID: <BYAPR10MB27278E8DB6C8A7FAD84D0625DF390@BYAPR10MB2727.namprd10.prod.outlook.com>

We do the same at ECU.

Thanks.

ADeidra Simmons
Registrar
East Central University



From: Chelsea Phillips
Sent: Saturday, August 11, 4:22 AM
Subject: Re: [Oacrao-l] Academic Probation/Suspension
To: Holly Avila, 'oacrao-l at lists.onenet.net'


We mail letters and also email the letter to their student email account.

Thanks,


Chelsea Phillips
Registrar/Director of Enrollment & Records
University of Science and Arts of Oklahoma<http://www.usao.edu/>
405-574-1205 (office)
405-574-1220 (fax)
[cid:16D7802A-BD66-411D-B03E-8C59B4BF1350]
This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn’t find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]
Holly Avila

Registrar and Director of Records

Redlands Community College

<https://www.redlandscc.edu/>
https://www.redlandscc.edu/

Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>

Office: 405.422.6283

Fax: 405.422.1242

1300 South Country Club Road

El Reno, OK 73036-5304




Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).


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From ADJohnson at uco.edu  Mon Aug 13 17:15:06 2018
From: ADJohnson at uco.edu (Adam Johnson)
Date: Mon, 13 Aug 2018 22:15:06 +0000
Subject: [Oacrao-l] Academic Probation/Suspension
In-Reply-To: <0058d1ef20ea4225960a54478940eb51@swosu.edu>
References: <590316EA1FA3604C863771000D4FDBE502CD84A1D3@RCCEXCH01.redlandscc.edu>
 <0058d1ef20ea4225960a54478940eb51@swosu.edu>
Message-ID: <SN4PR0801MB3679CC2CCACB3461FA59FCE0AD390@SN4PR0801MB3679.namprd08.prod.outlook.com>

We went from just doing letters to doing both letters and emails a few years back.

On a related note, we're looking at doing some outreach to suspended students to talk to them individually and discuss a plan/options for future semesters rather than just rely on a one-way letter/email to communicate the bad news.  (FYI - When I say "we," I mean academic advisors as well as staff in our Student Success office.)

Adam Johnson, Ed.D.
Associate Vice President/Registrar
100 N. University Drive,
NUC 118A, Box 151
Edmond, OK  73034
www.uco.edu<http://www.uco.edu/>
(405)974-2385
(405)974-3930
Go Bronchos!

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Moore, Shamus
Sent: Friday, August 10, 2018 5:54 PM
To: Holly Avila <Holly.Avila at redlandscc.edu>; 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net>
Subject: Re: [Oacrao-l] Academic Probation/Suspension

We were notifying our students by letter and email and made the decision a couple of years ago to just notify them via email. It reaches them much quicker and more reliably than addresses.

Thanks,

Shamus Moore
Registrar
Southwestern Oklahoma State University
100 Campus Drive
Weatherford, OK  73096
Phone: 580.774.3777
Fax: 580.774.3795
www.swosu.edu/registrar<http://www.swosu.edu/registrar>

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net<mailto:oacrao-l-bounces at lists.onenet.net>> On Behalf Of Holly Avila
Sent: Friday, August 10, 2018 1:26 PM
To: 'oacrao-l at lists.onenet.net' <oacrao-l at lists.onenet.net<mailto:oacrao-l at lists.onenet.net>>
Subject: [Oacrao-l] Academic Probation/Suspension

What is everyone doing when a student is placed on Academic Probation or Suspension to notify them? Currently, we are only mailing letters but we are curious if anyone has moved to a better way of communicating this to their students. Text or e-mail maybe? I couldn't find anything in Regents Policy or Procedures indicating a required format of communication for this.

Thank you in advance for any feedback!

[https://www.redlandscc.edu/RCC.png]

Holly Avila
Registrar and Director of Records
Redlands Community College
https://www.redlandscc.edu/
Holly.Avila at redlandscc.edu<mailto:Holly.Avila at redlandscc.edu>
Office: 405.422.6283
Fax: 405.422.1242
1300 South Country Club Road
El Reno, OK 73036-5304





Redlands Community College provides a learner-centered environment committed to academic excellence strengthened through service and civic engagement.

**CONFIDENTIALITY** - This e-mail (including any attachments) may contain confidential, proprietary, and/or privileged information and is intended only for the individual(s) addressed in the message. If you are not the named addressee, you should not disseminate, distribute, or copy this e-mail. If you are not the intended recipient, please notify the sender immediately by return e-mail, and delete this message and any attachments from your system. Any unauthorized disclosure or use of this information is prohibited. Information contained herein may be subject to the Privacy Act of 1974, Family Educational Rights and Privacy Act of 1974 (FERPA), and/or the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
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From ddickerson at carlalbert.edu  Wed Aug 15 14:31:55 2018
From: ddickerson at carlalbert.edu (Dee Ann Dickerson)
Date: Wed, 15 Aug 2018 14:31:55 -0500
Subject: [Oacrao-l] Online Testing
Message-ID: <e59c84c42dd0e1a54f03fc84b265832e@mail.gmail.com>

Good afternoon!



I have a few questions that I hope you can answer about how testing is
administered in your online courses.  First, does your institution have a
standard policy for online test taking or does it vary by individual
department/instructor? Second, which of the following testing services are
used by your institution and to what extent (ProctorU or other proctoring
service, on-campus testing, Proctors at other colleges/schools, No
proctoring at all, or other).



Any feedback you can provide to me would be most appreciated and useful.
Have a wonderful day!



Dee Ann Dickerson

Registrar/Graduation

1507 So McKenna • Poteau, OK 74953

918-647-1307 voice • 918-647-1306 fax

ddickerson at carlalbert.edu
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From kwanna.king at connorsstate.edu  Tue Aug 21 11:08:09 2018
From: kwanna.king at connorsstate.edu (King, Kwanna)
Date: Tue, 21 Aug 2018 16:08:09 +0000
Subject: [Oacrao-l] OACRAO Lodging
Message-ID: <SN2PR03MB22249D0A20F8E70EFD43CA478C310@SN2PR03MB2224.namprd03.prod.outlook.com>

OACRAO Conference Attendees:


Lodging for the OACRAO Conference in September is going fast! Don't delay in securing your hotel reservations. The deadline to reserve rooms is September 3rd at both hotels. We look forward to seeing you next month. The contact information for both hotels are as follows. Please use "OACRAO Conference" when making reservations:


Fairfield Inn & Suites Marriott
301 Meline Drive, Edmond, OK 73034
Office: 405-341-4818
Fax: 405-341-4819
www.marriott.com/okced<http://www.marriott.com/okced>

Laquinta Inn & Suites
200 Meline Drive, Edmond, OK 73034
Office: 405-513-5353
Fax: 405-513-5354






Kwanna King
Registrar
Connors State College
Rt. 1 Box 1000
Warner, OK 74469
Phone: (918)463-6300
Fax: (918)463-6227
kwanna.king at connorsstate.edu<https://email.okstate.edu/owa/redir.aspx?C=17e6008bd6c94756b93d9187158c47c7&URL=mailto%3akwanna.king%40connorsstate.edu>
[https://email.okstate.edu/owa/attachment.ashx?id=RgAAAAAsGQOaQG8KSYnZmCBozSaqBwAyV%2fqv4pPlTIbnl4ig55KzAQVPB3WNAAAC%2bLK6LlnIQql7%2fAZRYDN3AQsC%2fgliAAAJ&attcnt=1&attid0=EAA4Fa%2fHUBsqSJtqP%2bGMyP83]
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From kwanna.king at connorsstate.edu  Tue Aug 21 12:48:25 2018
From: kwanna.king at connorsstate.edu (King, Kwanna)
Date: Tue, 21 Aug 2018 17:48:25 +0000
Subject: [Oacrao-l] OACRAO Registration
Message-ID: <SN2PR03MB22245ACCB1BA8D0187CCCD858C310@SN2PR03MB2224.namprd03.prod.outlook.com>

OACRAO Attendees:


Conference registration will be available by the close of business tomorrow, August 22nd. Thank you for your patience and excitement as the registration portal is created. In the meantime, please secure your lodging before the deadline of September 3rd.

Kwanna King
Registrar
Connors State College
Rt. 1 Box 1000
Warner, OK 74469
Phone: (918)463-6300
Fax: (918)463-6227
kwanna.king at connorsstate.edu<https://email.okstate.edu/owa/redir.aspx?C=17e6008bd6c94756b93d9187158c47c7&URL=mailto%3akwanna.king%40connorsstate.edu>
[https://email.okstate.edu/owa/attachment.ashx?id=RgAAAAAsGQOaQG8KSYnZmCBozSaqBwAyV%2fqv4pPlTIbnl4ig55KzAQVPB3WNAAAC%2bLK6LlnIQql7%2fAZRYDN3AQsC%2fgliAAAJ&attcnt=1&attid0=EAA4Fa%2fHUBsqSJtqP%2bGMyP83]
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From kwanna.king at connorsstate.edu  Thu Aug 23 13:38:55 2018
From: kwanna.king at connorsstate.edu (King, Kwanna)
Date: Thu, 23 Aug 2018 18:38:55 +0000
Subject: [Oacrao-l] OACRAO Attendees
Message-ID: <SN2PR03MB2224B920771345FDF01099588C370@SN2PR03MB2224.namprd03.prod.outlook.com>

OACRAO Attendees,

Registration is now open for you to make plans to attend the conference next month. Below, is the link to access the registration portal. Once you have completed your registration, a confirmation email will be sent for your records. I look forward to seeing you at the conference!

Respectfully,

Kwanna
OACRAO President-Elect


https://goo.gl/forms/pAE173lhaAsSRKrI2

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From kwanna.king at connorsstate.edu  Mon Aug 27 10:30:31 2018
From: kwanna.king at connorsstate.edu (King, Kwanna)
Date: Mon, 27 Aug 2018 15:30:31 +0000
Subject: [Oacrao-l] Fall 2018 Conference agenda
Message-ID: <SN2PR03MB22244751D6EB36F23E475D888C0B0@SN2PR03MB2224.namprd03.prod.outlook.com>

OACRAO Attendees:

Attached is the Fall 2018 OACRAO agenda in its entirety. Also, rooms are filling quickly at The Fairfield Inn and LaQuinta Inn, so please making your lodging reservations by September 3rd (full rates and availability apply after September 3rd).

Respectfully,
Kwanna King
OACRAO President-Elect
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