From cwelden at oru.edu  Thu Aug  1 12:05:06 2024
From: cwelden at oru.edu (Christine Welden)
Date: Thu, 1 Aug 2024 17:05:06 +0000
Subject: [Oacrao-l] Transcript Release Compliance
In-Reply-To: <SN6PR03MB3616AC68BF6C60FE0963A74C9FB12@SN6PR03MB3616.namprd03.prod.outlook.com>
References: <SN6PR03MB3616AC68BF6C60FE0963A74C9FB12@SN6PR03MB3616.namprd03.prod.outlook.com>
Message-ID: <BY5PR04MB648545CF440DC4EEB76AB31ABAB22@BY5PR04MB6485.namprd04.prod.outlook.com>

Here are responses for ORU:


  1.  Did you have a payment plan for students prior to the regulation announcement? Yes, ORU has had payment plans for our students for years.
  2.  Do you plan on developing a payment plan? N/A
  3.  Will you release the transcript if the payment plan is not in good standing? We have created a hold for transcripts to be used for non-Title IV eligible students, which holds their transcript for any balance related reasons, including a payment plan that is not in good standing. We are holding no transcripts for students who have used Title IV funds.
  4.  Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period? No, we are releasing the full transcript with all grades for any student who has used Title IV funds.
  5.  Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing? We will not withhold conferral for anyone (it would hurt our graduation rates). We DO withhold diplomas for balance related reasons for ALL populations.
  6.  If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma? See answer to question 5.
  7.  Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing? Yes, for students who have used Title IV funds, no for students who have not used Title IV funds.
  8.  What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation? We altered our hold codes to only hold transcripts for students who have not used Title IV funds.
  9.  Are you changing billing processing in regard to the regulation? Only for what holds get placed on what populations.
  10. Are you changing admission or readmission policies in regard to the regulation? No.
  11. Are you changing reenrollment (continued enrollment) policies in regard to the regulation? No.
  12. What type of school do you represent:
     *   Undergrad only, Undergrad and Grad, etc.: Undergraduate through doctoral.
     *   2 year, 2 year +, 4 year, 4 year +, etc.: 4 year +
     *   Private, Public: Private
     *   Profit, Non-Profit: Non-profit.
  13. Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance? I am thankful our school took the route it did, it is in harmony with the intent of the regulation, and also was very easy to implement. We have nearly 40% of our population who do not use Title IV funds, and we already hold future enrollment for balances, so it was thought that this would not adversely affect revenue too much.


 Blessings,
[Line]

Christine E. Welden, M.Mu.
Associate Registrar - Policy & Operations / VA School Certifying Official

7777 S. Lewis Ave., Tulsa, OK 74171
o: 918.495.6205
cwelden at oru.edu<mailto:cwelden at oru.edu> | oru.edu<https://oru.edu/>
registrar at oru.edu / veterans at oru.edu<mailto:registrar at oru.edu%20/%20veterans at oru.edu>
[ORU Logo]

[Whole Leaders for the Whole World]
This e-mail and any attachments may contain confidential information and you are requested not to disclose, copy, or distribute this e-mail without prior authorization of the sender. If you are not the intended recipient, please delete the e-mail and any attachments immediately and notify the sender by reply e-mail.


From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Bowles Palacioz, Crystal
Sent: Wednesday, July 31, 2024 8:02 AM
To: OACRAO Listserve (oacrao-l at lists.onenet.net) <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Transcript Release Compliance


CAUTION: THIS EMAIL ORIGINATED FROM OUTSIDE OF ORU
Hello OACRAO Friends,

My institution is reconsidering possible actions while complying with the new Federal Regulation regarding transcript release. I have been asked to find out, from as many of you as possible, what you are and are not doing to comply with the regulation.

Would you please take a moment to complete the following questions? You may answer them returning "to all" or back to me alone. I am happy to share redacted, anonymous results with anyone that asks.


  1.  Did you have a payment plan for students prior to the regulation announcement?
  2.  Do you plan on developing a payment plan?
  3.  Will you release the transcript if the payment plan is not in good standing?
  4.  Are you creating a grade code and releasing the transcript with that grade code for the final course grade during the Title IV period?
  5.  Are you withholding degree/credential conferral for outstanding bill or payment plan not in good standing?
  6.  If you are not withholding degree/credential conferral for an outstanding bill or payment plant not in good standing, are you withholding the diploma?
  7.  Are you releasing the full transcript (no special grade code and conferring degree/credential) regardless of bill or payment plan standing?
  8.  What, if anything, are you doing differently with transcripts and/or diplomas/credentials after the July 1 implementation of the regulation?
  9.  Are you changing billing processing in regard to the regulation?
  10. Are you changing admission or readmission policies in regard to the regulation?
  11. Are you changing reenrollment (continued enrollment) policies in regard to the regulation?
  12. What type of school do you represent:

     *   Undergrad only, Undergrad and Grad, etc.:
     *   2 year, 2 year +, 4 year, 4 year +, etc.:
     *   Private, Public:
     *   Profit, Non-Profit:

  1.  Any thoughts, comments, concerns, or suggestions you wish to share regarding the regulation or how your school is handling compliance?

Next Semester Enrollment Opens Soon! Apply Today!

[OSUIT Logo 2019]<https://osuit.edu/>
Crystal Bowles Palacioz
Registrar | Admissions | Veteran Students | International Students
OSU Institute of Technology | 1801 E. 4th Street | Okmulgee, OK  74447
crystal.bowles at okstate.edu<mailto:crystal.bowles at okstate.edu>  | P 918.293.4680 | F 918.293.4614
www.osuit.edu<http://www.osuit.edu/>

P Please consider the environment before printing this E-mail.

WARNING:  This transmission is from the office of the Registrar for the Oklahoma State University Institute of Technology and may contain information that is privileged or confidential.  If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited.  If you have received this transmission in error, please notify me immediately via return email then destroy this email. Thank you.

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From keila.manos at wosc.edu  Thu Aug  1 13:56:57 2024
From: keila.manos at wosc.edu (Keila Manos)
Date: Thu, 1 Aug 2024 13:56:57 -0500
Subject: [Oacrao-l] Transcript Release Compliance
In-Reply-To: <SN6PR03MB3616AC68BF6C60FE0963A74C9FB12@SN6PR03MB3616.namprd03.prod.outlook.com>
References: <SN6PR03MB3616AC68BF6C60FE0963A74C9FB12@SN6PR03MB3616.namprd03.prod.outlook.com>
Message-ID: <CABncm=QmJiTMPtQy4q+X=ZtMJGvikXsX7SNvEsG665WGNeBzEQ@mail.gmail.com>

Please see below for Western's current practice.

[image: Western Oklahoma State College Logo] <https://www.wosc.edu/>Keila
Manos*, Ph.D.*
Vice President of Student Affairs
Western Oklahoma State College <https://www.wosc.edu/>
2801 N. Main St.  *|*  Altus, OK 73521
<https://www.google.com/maps/place/Western+Oklahoma+State+College+Main+Building,+Altus,+OK+73521/@34.6694147,-99.3372287,18.87z/data=!3m1!5s0x87ab653a7bb9cc6f:0xd1063be3c99517db!4m5!3m4!1s0x87ab653a7bbd0569:0xc65b112658cc9ef!8m2!3d34.6689441!4d-99.336963>
(580) 477-7925  *|*  Office: C-7
[image: wosc facebook] <https://www.wosc.edu/facebook> [image: wosc
instagram] <https://www.wosc.edu/instagram> [image: wosc twitter]
<https://www.wosc.edu/twitter> [image: wosc snapchat]
<https://snapchat.com/add/woscevents>

The Mission of Western Oklahoma State College is to provide high quality
education while ensuring equity, supporting student success, and empowering
individuals to become productive members of diverse local, regional, and
global communities.



On Wed, Jul 31, 2024 at 8:02 AM Bowles Palacioz, Crystal <
crystal.bowles at okstate.edu> wrote:

> Hello OACRAO Friends,
>
>
>
> My institution is reconsidering possible actions while complying with the
> new Federal Regulation regarding transcript release. I have been asked to
> find out, from as many of you as possible, what you are and are not doing
> to comply with the regulation.
>
>
>
> Would you please take a moment to complete the following questions? You
> may answer them returning “to all” or back to me alone. I am happy to share
> redacted, anonymous results with anyone that asks.
>
>
>
>    1. Did you have a payment plan for students prior to the regulation
>    announcement? Yes, we've had those for a while.
>    2. Do you plan on developing a payment plan? n/a
>    3. Will you release the transcript if the payment plan is not in good
>    standing? Yes
>    4. Are you creating a grade code and releasing the transcript with
>    that grade code for the final course grade during the Title IV period? Not
>    at this time, we just don't see a way to manage it with our current
>    resources.
>    5. Are you withholding degree/credential conferral for outstanding
>    bill or payment plan not in good standing? No
>    6. If you are not withholding degree/credential conferral for an
>    outstanding bill or payment plant not in good standing, are you withholding
>    the diploma? Yes
>    7. Are you releasing the full transcript (no special grade code and
>    conferring degree/credential) regardless of bill or payment plan standing?
>    Yes
>    8. What, if anything, are you doing differently with transcripts
>    and/or diplomas/credentials after the July 1 implementation of the
>    regulation? we updated our hold codes to remove transcript holding
>    9. Are you changing billing processing in regard to the regulation? Not
>    yet. Discussions about dropping for non-payment.
>    10. Are you changing admission or readmission policies in regard to
>    the regulation? No.
>    11. Are you changing reenrollment (continued enrollment) policies in
>    regard to the regulation? No, we will continue to block re-enrollment
>    for a past-due balance
>    12. What type of school do you represent: 2 year public
>       1. Undergrad only, Undergrad and Grad, etc.:
>       2. 2 year, 2 year +, 4 year, 4 year +, etc.:
>       3. Private, Public:
>       4. Profit, Non-Profit:
>    13. Any thoughts, comments, concerns, or suggestions you wish to share
>    regarding the regulation or how your school is handling compliance? We
>    are hoping that Colleague develops functionality for this in the future.
>
>
>
> *Next Semester Enrollment Opens Soon! Apply Today!*
>
>
>
> [image: OSUIT Logo 2019] <https://osuit.edu/>
>
> *Crystal Bowles Palacioz*
>
> *Registrar | Admissions | Veteran Students | International Students*
>
> OSU Institute of Technology | 1801 E. 4th Street | Okmulgee, OK  74447
>
> crystal.bowles at okstate.edu  | P 918.293.4680 | F 918.293.4614
>
> www.osuit.edu
>
>
>
> *P *Please consider the environment before printing this E-mail.
>
>
>
> *WARNING**:*  This transmission is from the office of the Registrar for
> the Oklahoma State University Institute of Technology and may contain
> information that is privileged or confidential.  If you are not the
> addressee, note that any disclosure, copying, distribution, or use of the
> contents of this message is prohibited.  If you have received this
> transmission in error, please notify me immediately via return email then
> destroy this email. Thank you.
>
>
>
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From rmehl at ou.edu  Tue Aug 13 08:34:08 2024
From: rmehl at ou.edu (Mehl, Ross B.)
Date: Tue, 13 Aug 2024 13:34:08 +0000
Subject: [Oacrao-l] Call for Nominations to OACRAO Executive Committee for
 2024-2025 term!
Message-ID: <BN6PR03MB33789E35E19E129F93AA0666C4862@BN6PR03MB3378.namprd03.prod.outlook.com>

Good morning to all!  The OACRAO Executive Committee is currently accepting nominations for several positions to serve upcoming one-, and two-year terms.  If you would like to nominate someone else, or yourself to be considered, please refer to the form located at https://docs.google.com/forms/d/e/1FAIpQLSenwjXDOAmeOcY2VjggSSASMgncX23XZghpKsnx26uFfFk3qQ/viewform?usp=sf_link.  The positions open are, as follows:


  *   President-Elect (1 year term; serves as President for 2025-26 and Past-President for 2026-27)
  *   Secretary (2-year term)
  *   VP for Membership & Mentoring (2-year term)
  *   VP for Professional Development (1-year term)
  *   VP for Registration & Records (2-year term)

If you would like more information on these, please let us know at oacraoec at gmail.com<mailto:oacraoec at gmail.com>.  Thank you so much, and have a wonderful day!

Best Regards and pleased to serve you,

Ross B. Mehl
Communications Coordinator and Webmaster
Oklahoma Association of Collegiate Registrars and Admissions Officers (OACRAO)

[cid:image001.png at 01DAED5B.732BAD20]

OACRAO Website: https://www.oacrao.org/
OACRAO Facebook: https://www.facebook.com/OACRAO-179730768749232
OACRAO Instagram: https://www.instagram.com/oacrao2022/

Physical University Address:
University of Oklahoma, College of Professional and Continuing Studies
1610 Asp Avenue, Room 602
Norman, OK 73072-6405

405.325.1233

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From cphillips at usao.edu  Wed Aug 14 16:53:27 2024
From: cphillips at usao.edu (Chelsea Phillips)
Date: Wed, 14 Aug 2024 21:53:27 +0000
Subject: [Oacrao-l] Online Credit Hour
Message-ID: <SA0PR11MB715787E5864AA79EC4C75647D0872@SA0PR11MB7157.namprd11.prod.outlook.com>

Hello, OACRAO!

If anyone has a policy on what constitutes a credit hour in an online course, could you share it with me? Thanks in advance!

Forever Green & Gold,
Chelsea Phillips
Registrar/Director of Enrollment & Records<https://usao.edu/directory/chelsea-phillips.html>
Troutt Hall 204
University of Science and Arts of Oklahoma<https://usao.edu/>
1727 W. Alabama Ave
Chickasha, OK 73018

405-574-1205 (office)
405-574-1220 (fax)
cphillips at usao.edu<mailto:cphillips at usao.edu>
[cid:image001.png at 01DAEE6A.7B34C190]
________________________________
This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

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From rmehl at ou.edu  Tue Aug 27 08:24:05 2024
From: rmehl at ou.edu (Mehl, Ross B.)
Date: Tue, 27 Aug 2024 13:24:05 +0000
Subject: [Oacrao-l] Needing nominees for 2024-2025 OACRAO Executive
	Committee!
Message-ID: <DM5PR03MB338889EA5349AF8F4038069BC4942@DM5PR03MB3388.namprd03.prod.outlook.com>

Good Tuesday morning, and hope this email finds you well today!  The OACRAO Executive Committee is needing nominees for the 2024-2025 year!  This is a great chance to nominate someone (or, yourself) to serve on our committee.  Positions available are, as follows:


  *   President-Elect (1 year term: serves as President for 2025-2026, then Past President for 2026-2027)
  *   Secretary (2-year term)
  *   VP for Membership and Mentoring (2-year term)
  *   VP for Professional Development (2-year term)
  *   VA for Registration and Records (2-year term)

Please refer here for the nomination form (control+left mouse click to access): https://docs.google.com/forms/d/e/1FAIpQLSenwjXDOAmeOcY2VjggSSASMgncX23XZghpKsnx26uFfFk3qQ/viewform?vc=0&c=0&w=1&flr=0. If you want more information about what these positions entail, you can email oacraoec at gmail.com<mailto:oacraoec at gmail.com> and we will reply as soon as possible.

Thank you so much, your input is appreciated to elect our nominees for the 2024-2025 year.  Have a great day!

Best Regards and pleased to serve you,

Ross B. Mehl
Communications Coordinator and Webmaster
Oklahoma Association of Collegiate Registrars and Admissions Officers (OACRAO)

[cid:image001.png at 01DAF85A.7A3723B0]

OACRAO Website: https://www.oacrao.org/
OACRAO Facebook: https://www.facebook.com/OACRAO-179730768749232
OACRAO Instagram: https://www.instagram.com/oacrao2022/

Physical University Address:
University of Oklahoma, College of Professional and Continuing Studies
1610 Asp Avenue, Room 602
Norman, OK 73072-6405

405.325.1233

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From cphillips at usao.edu  Thu Aug 29 17:17:27 2024
From: cphillips at usao.edu (Chelsea Phillips)
Date: Thu, 29 Aug 2024 22:17:27 +0000
Subject: [Oacrao-l] Online Credit Hour Limitations
Message-ID: <SA0PR11MB71575B3530ECB1855C80E6E0D0962@SA0PR11MB7157.namprd11.prod.outlook.com>

Hello OACRAO!

Do any of you have any policy that restricts the number of credit hours a student that is in a traditional program can take online? And if you have campus housing, do you have any policy that restricts the number of credit hours that a student living in campus housing could take online? Or a policy that requires a minimum of in-person credit hours to be taken by a student that is living in campus housing?

Forever Green & Gold,
Chelsea Phillips
Registrar/Director of Enrollment & Records<https://usao.edu/directory/chelsea-phillips.html>
Troutt Hall 204
University of Science and Arts of Oklahoma<https://usao.edu/>
1727 W. Alabama Ave
Chickasha, OK 73018

405-574-1205 (office)
405-574-1220 (fax)
cphillips at usao.edu<mailto:cphillips at usao.edu>
[cid:image001.png at 01DAFA37.2F163220]
________________________________
This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

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From cmonnot at okcu.edu  Thu Aug 29 17:21:58 2024
From: cmonnot at okcu.edu (Charlie Monnot)
Date: Thu, 29 Aug 2024 22:21:58 +0000
Subject: [Oacrao-l] Online Credit Hour Limitations
In-Reply-To: <SA0PR11MB71575B3530ECB1855C80E6E0D0962@SA0PR11MB7157.namprd11.prod.outlook.com>
References: <SA0PR11MB71575B3530ECB1855C80E6E0D0962@SA0PR11MB7157.namprd11.prod.outlook.com>
Message-ID: <BL3PR01MB6979AA7AF625A54DE0C6F434C8962@BL3PR01MB6979.prod.exchangelabs.com>

We only have a policy for international students.  They can only take one online course.

Charles L Monnot/Registrar
Oklahoma City University
2501 N. Blackwelder
Oklahoma City, OK  73106
(405) 208-5295
(405) 208-6047 - Fax
1-800-633-7242 Ext:5295
cmonnot at okcu.edu<mailto:cmonnot at okcu.edu>

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Chelsea Phillips
Sent: Thursday, August 29, 2024 5:17 PM
To: OACRAO Listserve (oacrao-l at lists.onenet.net) <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Online Credit Hour Limitations

EXTERNAL SENDER: Use caution with links and attachments
Hello OACRAO!

Do any of you have any policy that restricts the number of credit hours a student that is in a traditional program can take online? And if you have campus housing, do you have any policy that restricts the number of credit hours that a student living in campus housing could take online? Or a policy that requires a minimum of in-person credit hours to be taken by a student that is living in campus housing?

Forever Green & Gold,
Chelsea Phillips
Registrar/Director of Enrollment & Records<https://usao.edu/directory/chelsea-phillips.html>
Troutt Hall 204
University of Science and Arts of Oklahoma<https://usao.edu/>
1727 W. Alabama Ave
Chickasha, OK 73018

405-574-1205 (office)
405-574-1220 (fax)
cphillips at usao.edu<mailto:cphillips at usao.edu>
[cid:image001.png at 01DAFA37.F34A0270]
________________________________
This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

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