[Oacrao-l] Transcript Release Compliance

[Keila Manos]

Please see below for Western's current practice.

[image: Western Oklahoma State College Logo] <https://www.wosc.edu/>Keila
Manos*, Ph.D.*
Vice President of Student Affairs
Western Oklahoma State College <https://www.wosc.edu/>
2801 N. Main St.  *|*  Altus, OK 73521
<https://www.google.com/maps/place/Western+Oklahoma+State+College+Main+Building,+Altus,+OK+73521/@34.6694147,-99.3372287,18.87z/data=!3m1!5s0x87ab653a7bb9cc6f:0xd1063be3c99517db!4m5!3m4!1s0x87ab653a7bbd0569:0xc65b112658cc9ef!8m2!3d34.6689441!4d-99.336963>
(580) 477-7925  *|*  Office: C-7
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The Mission of Western Oklahoma State College is to provide high quality
education while ensuring equity, supporting student success, and empowering
individuals to become productive members of diverse local, regional, and
global communities.



On Wed, Jul 31, 2024 at 8:02 AM Bowles Palacioz, Crystal <
crystal.bowles at okstate.edu> wrote:

> Hello OACRAO Friends,
>
>
>
> My institution is reconsidering possible actions while complying with the
> new Federal Regulation regarding transcript release. I have been asked to
> find out, from as many of you as possible, what you are and are not doing
> to comply with the regulation.
>
>
>
> Would you please take a moment to complete the following questions? You
> may answer them returning “to all” or back to me alone. I am happy to share
> redacted, anonymous results with anyone that asks.
>
>
>
>    1. Did you have a payment plan for students prior to the regulation
>    announcement? Yes, we've had those for a while.
>    2. Do you plan on developing a payment plan? n/a
>    3. Will you release the transcript if the payment plan is not in good
>    standing? Yes
>    4. Are you creating a grade code and releasing the transcript with
>    that grade code for the final course grade during the Title IV period? Not
>    at this time, we just don't see a way to manage it with our current
>    resources.
>    5. Are you withholding degree/credential conferral for outstanding
>    bill or payment plan not in good standing? No
>    6. If you are not withholding degree/credential conferral for an
>    outstanding bill or payment plant not in good standing, are you withholding
>    the diploma? Yes
>    7. Are you releasing the full transcript (no special grade code and
>    conferring degree/credential) regardless of bill or payment plan standing?
>    Yes
>    8. What, if anything, are you doing differently with transcripts
>    and/or diplomas/credentials after the July 1 implementation of the
>    regulation? we updated our hold codes to remove transcript holding
>    9. Are you changing billing processing in regard to the regulation? Not
>    yet. Discussions about dropping for non-payment.
>    10. Are you changing admission or readmission policies in regard to
>    the regulation? No.
>    11. Are you changing reenrollment (continued enrollment) policies in
>    regard to the regulation? No, we will continue to block re-enrollment
>    for a past-due balance
>    12. What type of school do you represent: 2 year public
>       1. Undergrad only, Undergrad and Grad, etc.:
>       2. 2 year, 2 year +, 4 year, 4 year +, etc.:
>       3. Private, Public:
>       4. Profit, Non-Profit:
>    13. Any thoughts, comments, concerns, or suggestions you wish to share
>    regarding the regulation or how your school is handling compliance? We
>    are hoping that Colleague develops functionality for this in the future.
>
>
>
> *Next Semester Enrollment Opens Soon! Apply Today!*
>
>
>
> [image: OSUIT Logo 2019] <https://osuit.edu/>
>
> *Crystal Bowles Palacioz*
>
> *Registrar | Admissions | Veteran Students | International Students*
>
> OSU Institute of Technology | 1801 E. 4th Street | Okmulgee, OK  74447
>
> crystal.bowles at okstate.edu  | P 918.293.4680 | F 918.293.4614
>
> www.osuit.edu
>
>
>
> *P *Please consider the environment before printing this E-mail.
>
>
>
> *WARNING**:*  This transmission is from the office of the Registrar for
> the Oklahoma State University Institute of Technology and may contain
> information that is privileged or confidential.  If you are not the
> addressee, note that any disclosure, copying, distribution, or use of the
> contents of this message is prohibited.  If you have received this
> transmission in error, please notify me immediately via return email then
> destroy this email. Thank you.
>
>
>
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