From jennifer.cookjohns at swosu.edu  Tue Jun  4 11:46:12 2024
From: jennifer.cookjohns at swosu.edu (Cook-Johns, Jennifer)
Date: Tue, 4 Jun 2024 16:46:12 +0000
Subject: [Oacrao-l] Incarcerated Students
Message-ID: <DM4PR11MB815802C8745FD57BCF7C272D8CF82@DM4PR11MB8158.namprd11.prod.outlook.com>

Good morning!

How does your institution handle transcript requests for former students who are now incarcerated? If you charge for transcripts, do incarcerated students pay that fee, as well?

I appreciate any insight you can provide - we've had a significant uptick in requests from incarcerated individuals over the past few months.

Thanks!

Jennifer Cook-Johns, MBA
Registrar & Director of Academic Records
Southwestern Oklahoma State University
(580) 774-3777
www.swosu.edu<http://www.swosu.edu/>
[Logo  Description automatically generated]


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From jwood at osrhe.edu  Wed Jun  5 10:38:00 2024
From: jwood at osrhe.edu (Wood, Jenny)
Date: Wed, 5 Jun 2024 15:38:00 +0000
Subject: [Oacrao-l] <<EXTERNAL E-MAIL>> 2024-2025 CEP Reference File
Message-ID: <DM6PR19MB3387BA9EB37D1A665E698A49BAF92@DM6PR19MB3387.namprd19.prod.outlook.com>

-- THIS E-MAIL WAS RECEIVED FROM AN EXTERNAL SOURCE--
Good afternoon, OACRAO colleagues,

The Course Equivalency Project (CEP) matrix has been updated and approved by the State Regents and the PDF files are now online<https://okhighered.org/transfer-students/course-transfer/> for public access.  Attached is the spreadsheet showing changes for the upcoming academic year.  Please contact me with any questions.


Thank you!

Jenny Wood, MS
Coordinator for Academic Programs and Student Success
Academic Common Market Coordinator
Academic Common Market<https://www.sreb.org/academic-common-market>
Oklahoma State Regents for Higher Education
655 Research Parkway, Oklahoma City, OK 73104
(405) 225-9266 - office
(405) 225-9230 - fax
jwood at osrhe.edu<mailto:jwood at osrhe.edu>

[SWYK]
https://showwhatyouknowok.org/


[Description: RegentHighEdu-2c-horz-lr]

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From rmehl at ou.edu  Mon Jun 10 13:46:11 2024
From: rmehl at ou.edu (Mehl, Ross B.)
Date: Mon, 10 Jun 2024 18:46:11 +0000
Subject: [Oacrao-l] OACRAO Responses to OSRHE Common App Questions survey
Message-ID: <DM5PR03MB33885D53339D10B456E57407C4C62@DM5PR03MB3388.namprd03.prod.outlook.com>


Hello OACRAO!

Thank you to all who have already responded to the Common Application questionnaire.

OACRAO is excited to be take part in this survey that allows our voices to be heard at the Oklahoma State Regents for Higher Education level. If you wish to add your voice, please complete the questionnaire by Friday, June 14, 2024.

Link to the survey can be found here<https://docs.google.com/forms/d/e/1FAIpQLScVejy0y-5d4PWcsPqiWYDX_Cd-Thub4C7Hwsu4bqfJcgn6WA/viewform?vc=0&c=0&w=1&flr=0> (click control + left mouse button to access).

Responses will be collected and appropriately forwarded to OSRHE next week.

If you have any questions, please do not hesitate to contact me at crystal.bowles at okstate.edu<mailto:crystal.bowles at okstate.edu> or (918) 293-5274.

Respectfully,
Crystal Palacioz

Next Semester Enrollment Opens Soon! Apply Today!

[OSUIT Logo 2019]<https://urldefense.com/v3/__https:/osuit.edu/__;!!GNU8KkXDZlD12Q!6XmeUbFhMF__Vi9dgqqRrihoPLMVikEnUNciyjEyTAi8WEhB6UbqodDn1SyGSG3Xa9wUfbaYnEgsjy8W-MrDKsnd$>
Crystal Bowles Palacioz
Registrar | Admissions | Veteran Students | International Students
OSU Institute of Technology | 1801 E. 4th Street | Okmulgee, OK  74447
crystal.bowles at okstate.edu<mailto:crystal.bowles at okstate.edu>  | P 918.293.4680 | F 918.293.4614
www.osuit.edu<https://urldefense.com/v3/__http:/www.osuit.edu/__;!!GNU8KkXDZlD12Q!6XmeUbFhMF__Vi9dgqqRrihoPLMVikEnUNciyjEyTAi8WEhB6UbqodDn1SyGSG3Xa9wUfbaYnEgsjy8W-HwHtvoX$>

P Please consider the environment before printing this E-mail.

WARNING:  This transmission is from the office of the Registrar for the Oklahoma State University Institute of Technology and may contain information that is privileged or confidential.  If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited.  If you have received this transmission in error, please notify me immediately via return email then destroy this email. Thank you.

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From cphillips at usao.edu  Mon Jun 10 16:40:40 2024
From: cphillips at usao.edu (Chelsea Phillips)
Date: Mon, 10 Jun 2024 21:40:40 +0000
Subject: [Oacrao-l] Holding Transcripts & Diplomas
Message-ID: <SA0PR11MB715744068F086465E0EAD804D0C62@SA0PR11MB7157.namprd11.prod.outlook.com>

Hello OACRAO!

Could you share what types of holds you have for transcripts and diplomas? I'm specifically curious about holds for students with outstanding balances or missing official high school and/or college transcripts. Is anyone still holding transcripts or diplomas for students in those categories? We will no longer be holding transcripts on students with an outstanding balance since we are no longer able to on students for periods in which they received Title IV aid. But I'm not sure what the impact is on holding diplomas? And I'm guessing we can no longer hold transcripts for students that haven't submitted all of their official transcripts to us?

Forever Green & Gold,
Chelsea Phillips
Registrar/Director of Enrollment & Records<https://usao.edu/directory/chelsea-phillips.html>
Troutt Hall 204
University of Science and Arts of Oklahoma<https://usao.edu/>
1727 W. Alabama Ave
Chickasha, OK 73018

405-574-1205 (office)
405-574-1220 (fax)
cphillips at usao.edu<mailto:cphillips at usao.edu>
[cid:image001.png at 01DABB53.DD26D400]
________________________________
This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

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From cmonnot at okcu.edu  Mon Jun 10 16:50:28 2024
From: cmonnot at okcu.edu (Charlie Monnot)
Date: Mon, 10 Jun 2024 21:50:28 +0000
Subject: [Oacrao-l] Holding Transcripts & Diplomas
In-Reply-To: <SA0PR11MB715744068F086465E0EAD804D0C62@SA0PR11MB7157.namprd11.prod.outlook.com>
References: <SA0PR11MB715744068F086465E0EAD804D0C62@SA0PR11MB7157.namprd11.prod.outlook.com>
Message-ID: <SN6PR01MB4414B7D2D9E0952444EA0B44C8C62@SN6PR01MB4414.prod.exchangelabs.com>

If we are missing transcripts, we will place a registration hold on their account.  They can still get a transcript.  We won't post their degree with a missing transcript.  We won't release a diploma with an outstanding balance.

Charles L Monnot/Registrar
Oklahoma City University
2501 N. Blackwelder
Oklahoma City, OK  73106
(405) 208-5295
(405) 208-6047 - Fax
1-800-633-7242 Ext:5295
cmonnot at okcu.edu<mailto:cmonnot at okcu.edu>

From: Oacrao-l <oacrao-l-bounces at lists.onenet.net> On Behalf Of Chelsea Phillips
Sent: Monday, June 10, 2024 4:41 PM
To: OACRAO Listserve (oacrao-l at lists.onenet.net) <oacrao-l at lists.onenet.net>
Subject: [Oacrao-l] Holding Transcripts & Diplomas

EXTERNAL SENDER: Use caution with links and attachments
Hello OACRAO!

Could you share what types of holds you have for transcripts and diplomas? I'm specifically curious about holds for students with outstanding balances or missing official high school and/or college transcripts. Is anyone still holding transcripts or diplomas for students in those categories? We will no longer be holding transcripts on students with an outstanding balance since we are no longer able to on students for periods in which they received Title IV aid. But I'm not sure what the impact is on holding diplomas? And I'm guessing we can no longer hold transcripts for students that haven't submitted all of their official transcripts to us?

Forever Green & Gold,
Chelsea Phillips
Registrar/Director of Enrollment & Records<https://usao.edu/directory/chelsea-phillips.html>
Troutt Hall 204
University of Science and Arts of Oklahoma<https://usao.edu/>
1727 W. Alabama Ave
Chickasha, OK 73018

405-574-1205 (office)
405-574-1220 (fax)
cphillips at usao.edu<mailto:cphillips at usao.edu>
[cid:image001.png at 01DABB55.FBB728F0]
________________________________
This e-mail (including any attachments) is for the sole use of the intended recipient(s) and may contain information that is confidential and/or protected by legal privilege. Any unauthorized review, use, copy, disclosure or distribution of this e-mail is strictly prohibited. If you are not the intended recipient, please notify the appropriate party at USAO, and immediately destroy all copies of this e-mail. USAO does not accept any liability for breach of security, error or virus that may result from the transmission of this message.

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From keila.manos at wosc.edu  Tue Jun 11 08:26:46 2024
From: keila.manos at wosc.edu (Keila Manos)
Date: Tue, 11 Jun 2024 08:26:46 -0500
Subject: [Oacrao-l] Holding Transcripts & Diplomas
In-Reply-To: <SN6PR01MB4414B7D2D9E0952444EA0B44C8C62@SN6PR01MB4414.prod.exchangelabs.com>
References: <SA0PR11MB715744068F086465E0EAD804D0C62@SA0PR11MB7157.namprd11.prod.outlook.com>
 <SN6PR01MB4414B7D2D9E0952444EA0B44C8C62@SN6PR01MB4414.prod.exchangelabs.com>
Message-ID: <CABncm=T6PdxThT5U6_cg=An9gGgvQRfZQKXhgbr5MwEP1VqUTQ@mail.gmail.com>

Western does the same as OKCU.

Keila

[image: Western Oklahoma State College Logo] <https://www.wosc.edu/>Keila
Manos*, Ph.D.*
Vice President of Student Affairs
Western Oklahoma State College <https://www.wosc.edu/>
2801 N. Main St.  *|*  Altus, OK 73521
<https://www.google.com/maps/place/Western+Oklahoma+State+College+Main+Building,+Altus,+OK+73521/@34.6694147,-99.3372287,18.87z/data=!3m1!5s0x87ab653a7bb9cc6f:0xd1063be3c99517db!4m5!3m4!1s0x87ab653a7bbd0569:0xc65b112658cc9ef!8m2!3d34.6689441!4d-99.336963>
(580) 477-7925  *|*  Office: C-7
[image: wosc facebook] <https://www.wosc.edu/facebook> [image: wosc
instagram] <https://www.wosc.edu/instagram> [image: wosc twitter]
<https://www.wosc.edu/twitter> [image: wosc snapchat]
<https://snapchat.com/add/woscevents>

The Mission of Western Oklahoma State College is to provide high quality
education while ensuring equity, supporting student success, and empowering
individuals to become productive members of diverse local, regional, and
global communities.



On Mon, Jun 10, 2024 at 4:50 PM Charlie Monnot <cmonnot at okcu.edu> wrote:

> If we are missing transcripts, we will place a registration hold on their
> account.  They can still get a transcript.  We won’t post their degree with
> a missing transcript.  We won’t release a diploma with an outstanding
> balance.
>
>
>
> Charles L Monnot/Registrar
>
> Oklahoma City University
>
> 2501 N. Blackwelder
>
> Oklahoma City, OK  73106
>
> (405) 208-5295
>
> (405) 208-6047 - Fax
>
> 1-800-633-7242 Ext:5295
>
> cmonnot at okcu.edu
>
>
>
> *From:* Oacrao-l <oacrao-l-bounces at lists.onenet.net> *On Behalf Of *Chelsea
> Phillips
> *Sent:* Monday, June 10, 2024 4:41 PM
> *To:* OACRAO Listserve (oacrao-l at lists.onenet.net) <
> oacrao-l at lists.onenet.net>
> *Subject:* [Oacrao-l] Holding Transcripts & Diplomas
>
>
>
> EXTERNAL SENDER: Use caution with links and attachments
>
> Hello OACRAO!
>
>
>
> Could you share what types of holds you have for transcripts and diplomas?
> I’m specifically curious about holds for students with outstanding balances
> or missing official high school and/or college transcripts. Is anyone still
> holding transcripts or diplomas for students in those categories? We will
> no longer be holding transcripts on students with an outstanding balance
> since we are no longer able to on students for periods in which they
> received Title IV aid. But I’m not sure what the impact is on holding
> diplomas? And I’m guessing we can no longer hold transcripts for students
> that haven’t submitted all of their official transcripts to us?
>
>
>
> *Forever Green & Gold*,
>
> Chelsea Phillips
>
>
> *Registrar/Director of Enrollment & Records
> <https://usao.edu/directory/chelsea-phillips.html> Troutt Hall 204*
>
> *University of Science and Arts of Oklahoma <https://usao.edu/>*
>
> *1727 W. Alabama Ave*
>
> *Chickasha, OK 73018*
>
>
>
> 405-574-1205 (office)
>
> 405-574-1220 (fax)
>
> cphillips at usao.edu
>
> ------------------------------
>
> This e-mail (including any attachments) is for the sole use of the
> intended recipient(s) and may contain information that is confidential
> and/or protected by legal privilege. Any unauthorized review, use, copy,
> disclosure or distribution of this e-mail is strictly prohibited. If you
> are not the intended recipient, please notify the appropriate party at
> USAO, and immediately destroy all copies of this e-mail. USAO does not
> accept any liability for breach of security, error or virus that may result
> from the transmission of this message.
>
>
>
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From rmehl at ou.edu  Tue Jun 11 10:11:49 2024
From: rmehl at ou.edu (Mehl, Ross B.)
Date: Tue, 11 Jun 2024 15:11:49 +0000
Subject: [Oacrao-l] Reminder: 8 days left for early bird registration rate
 for 2024 Frontline Workshop!
Message-ID: <DM5PR03MB33885816BF3131CAF5EC4B93C4C72@DM5PR03MB3388.namprd03.prod.outlook.com>

Good morning, OACRAO friends!  Hope you are well!  Please note that the deadline for early bird registration for the Frontline Workshop is next Wednesday, June 19th.  We would like to see you there for a day of good fun, food, and information.  Also, note that there will be an option to attend the Greenwood Rising Museum.  Have a great day!

[cid:image001.png at 01DABBE7.B3DBFFF0]

Best Regards and pleased to serve you,

Ross B. Mehl
Communications Coordinator and Webmaster
Oklahoma Association of Collegiate Registrars and Admissions Officers (OACRAO)

[cid:image002.png at 01DABBE7.B3DBFFF0]

OACRAO Website: https://www.oacrao.org/
OACRAO Facebook: https://www.facebook.com/OACRAO-179730768749232
OACRAO Instagram: https://www.instagram.com/oacrao2022/

Physical University Address:
University of Oklahoma, College of Professional and Continuing Studies
1610 Asp Avenue, Room 602
Norman, OK 73072-6405

405.325.1233

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From rmehl at ou.edu  Mon Jun 17 10:22:29 2024
From: rmehl at ou.edu (Mehl, Ross B.)
Date: Mon, 17 Jun 2024 15:22:29 +0000
Subject: [Oacrao-l] We want to see you at the OACRAO Frontline Conference
	June 26th!
Message-ID: <DM5PR03MB33886C16E75D045BDCA321A6C4CD2@DM5PR03MB3388.namprd03.prod.outlook.com>

Good Monday morning OACRAO friends, hope you are doing great! Time is running out for "early bird" registration for the Frontline Conference, and we want to see you there for a wonderful day of networking and information!  See below for more!


  *   When: Wednesday, June 26, 2024, 8 a.m. to 2 p.m.
  *   Where: BS Roberts Room, Conference Center at OSU Tulsa  - 700 N Greenwood Ave, Tulsa, OK 74106 (for Google Maps location, please click here<https://www.google.com/maps?sca_esv=0ee0280be053867a&rlz=1C1GCEA_enUS1000US1000&output=search&q=BS+Roberts+Room,+Conference+Center+at+OSU+Tulsa+-+700+N+Greenwood+Ave,+Tulsa,+OK+74106&source=lnms&entry=mc&ved=1t:200715&ictx=111>)
  *   What: See the agenda below. Also, this year, we are including a special treat for workshop participants...a guided tour of the Greenwood Rising Museum! Cost is included in the registration.
  *   How Much: $50 if registered by Wednesday, June 19, 2024 or $75 if registered after Wednesday, June 19. Free Parking
  *   Wear: Work Casual Beach Clothes...Hawaiian Shirts Welcome!
  *   To register, please refer here: https://docs.google.com/forms/d/e/1FAIpQLSfIWqxJQLGkk3Jt0m7JS9yewhgAs59VIlT6gAEM4uNwIXwQMQ/viewform?vc=0&c=0&w=1&flr=0

Have a great day!

Best Regards and pleased to serve you,

Ross B. Mehl
Communications Coordinator and Webmaster
Oklahoma Association of Collegiate Registrars and Admissions Officers (OACRAO)

[cid:image001.png at 01DAC0A0.404DECC0]

OACRAO Website: https://www.oacrao.org/
OACRAO Facebook: https://www.facebook.com/OACRAO-179730768749232
OACRAO Instagram: https://www.instagram.com/oacrao2022/

Physical University Address:
University of Oklahoma, College of Professional and Continuing Studies
1610 Asp Avenue, Room 602
Norman, OK 73072-6405

405.325.1233


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From crystal.bowles at okstate.edu  Fri Jun 28 15:41:34 2024
From: crystal.bowles at okstate.edu (Bowles Palacioz, Crystal)
Date: Fri, 28 Jun 2024 20:41:34 +0000
Subject: [Oacrao-l] AACRAO Transcript Release Guidance
Message-ID: <SN6PR03MB361624CF7ABD1F9E6F64BA099FD02@SN6PR03MB3616.namprd03.prod.outlook.com>

Hello OACRAO and Friends!

There were numerous inquiries at our recent Summer Frontline Workshop regarding the upcoming federal regulations that prohibit financial holds from blocking the release of academic transcripts, effective July 1. To assist in understanding this policy, on June 5, AACRAO has released a "Guidance in Response."
Below is a link to that guidance, as well as a brief article discussing this Guidance.

I hope you'll find these links useful and informative!

Respectfully,
Crystal Palacioz
OACRAO President
OSUIT Registrar

Guidance:
https://www.aacrao.org/docs/default-source/advocacy-docs/aacrao-guidance-in-response-to-federal-regulations-on-financial-responsibility-and-administrative-capability.pdf?sfvrsn=f8b10196_5

Helpful Discussion:
https://www.aacrao.org/resources/newsletters-blogs/aacrao-connect/article/thoughts-on-aacrao's-new-transcript-withholding-guidance


Next Semester Enrollment Opens Soon! Apply Today!

[OSUIT Logo 2019]<https://osuit.edu/>
Crystal Bowles Palacioz
Registrar | Admissions | Veteran Students | International Students
OSU Institute of Technology | 1801 E. 4th Street | Okmulgee, OK  74447
crystal.bowles at okstate.edu<mailto:crystal.bowles at okstate.edu>  | P 918.293.4680 | F 918.293.4614
www.osuit.edu<http://www.osuit.edu/>

P Please consider the environment before printing this E-mail.

WARNING:  This transmission is from the office of the Registrar for the Oklahoma State University Institute of Technology and may contain information that is privileged or confidential.  If you are not the addressee, note that any disclosure, copying, distribution, or use of the contents of this message is prohibited.  If you have received this transmission in error, please notify me immediately via return email then destroy this email. Thank you.

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