[Oasfaa] FW: Summer Enrollment Reporting

[Susan Prater]

Fellow OASFAA Friends,

A second try at getting this emailed.  Here you go.

Susan Prater
Director
UCO Student Financial Services
405.974.2300

From: Regist-L [mailto:REGIST-L at listserv.gsu.edu] On Behalf Of Simpson, Andy L
Sent: Wednesday, April 26, 2017 9:26 AM
To: REGIST-L at LISTSERV.GSU.EDU<mailto:REGIST-L at LISTSERV.GSU.EDU>
Subject: Re: [REGIST-L] Summer Enrollment Reporting

We reached out to NSC and I have pasted NSC’s response below on this topic. For those of us using NSC, we’re good to go.

[cid:image007.png at 01D2BE6F.1FAD8B00]

Andy Simpson
Registrar
FERPA Compliance Officer
P: 651-631-5239  | F: 651-628-3301
alsimpson at unwsp.edu<mailto:ealsimpson at unwsp.edu>  |   www.unwsp.edu<http://www.unwsp.edu/>

PRIVACY NOTICE:  This message, including any attachments, is intended only for the use of the individual to whom it is addressed and may contain information that is privileged and confidential.  If you are not the intended recipient, you are hereby notified that you have received this transmission in error and that any review, dissemination, distribution or copying of this transmission is prohibited.  If you have received this communication in error, please notify me immediately by reply e-mail.  Destroy all copies of the original message and attachments, both electronic and hard copies.


From: Sandra Burgess [mailto:burgess at studentclearinghouse.org]
Sent: Wednesday, April 26, 2017 8:07 AM
To: Blatchley, Eileen K <EKBlatchley at unwsp.edu<mailto:EKBlatchley at unwsp.edu>>
Subject: Your Voicemail

Eileen,

Good morning! I apologize for the late response – I am traveling on Clearinghouse business.

Regarding the summer notification from FSA last week, there should be no change to reporting to the Clearinghouse on your part.

The Clearinghouse, as part of our process that has been in place since inception, will only report out the ‘last known status’ of the student as we have in our system. If a student is not enrolled in summer, you would not report summer data to us. Therefore, we’d be reporting their spring status even during a summer SSCR as that would be the last status we have on record for the student.

Additionally, if a student was enrolled in Spring at Fulltime/Halftime status and then was only enrolled in Less Than Halftime status for summer, the Clearinghouse currently suppresses the status and will include the Spring deferrable status for the student.

If you have additional questions, please let me know. Have a great day!

Sandra

Sandra Burgess, M.A., Client Management Representative, National Student Clearinghouse
DE, NY, Midwest/North Central, & Proprietary Institutions
2300 Dulles Station Blvd., Suite 300, Herndon, VA 20171
703-742-5508 | http://www.studentclearinghouse.org<http://www.studentclearinghouse.org/>

Winner “2016 When Work Works” & “Excellence in Work-Life Balance”
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From: Regist-L [mailto:REGIST-L at listserv.gsu.edu] On Behalf Of Jayne Niemi
Sent: Friday, April 21, 2017 3:09 PM
To: REGIST-L at LISTSERV.GSU.EDU<mailto:REGIST-L at LISTSERV.GSU.EDU>
Subject: Re: Summer Enrollment Reporting

My Financial Aid person just shared this with me, and I reacted as you all have.  My practice is pretty much like Scott's, since we don't offer summer session classes.
It doesn't feel right.
Looking forward to hearing what kind of responses you get in your inquiries, Scott!
Jayne

On Fri, Apr 21, 2017 at 12:25 PM, Daniel Vainner <vainneda at gvsu.edu<mailto:vainneda at gvsu.edu>> wrote:
Does anyone have a way of reporting Summer Enrollment the way that the Dept of Ed recommends here<https://ifap.ed.gov/eannouncements/042017SummerTermEnrollmentReportingtotheNSLDS.html>?  They are telling us that if we think they will return in the Fall that we should report them as Full Time in the Summer no matter what, even if they are not enrolled.  I’m struggling with the ethics and logistics of this.  Seems like it would be a massively manual process.

It would not distinguish between those actually enrolled and those not as both could be marked as Full Time for Summer.  Then come fall you would have to adjust those that did not attend to an end date of end of Winter term.  I feel that NSLDS would do better to ignore the Summer reports rather than having incorrect data.  Reporting students as anything but the status that they actually are is against what I studied in Registrar School.

Thanks,

Daniel T. Vainner
Associate Registrar
Grand Valley State University
115C Richard M DeVos Center
401 Fulton Street West
Grand Rapids, MI 49504
P: 616.331.7498<tel:(616)%20331-7498>
 <http://www.gvsu.edu/registrar/>




-- <http://www.gvsu.edu/registrar/>
Jayne

Jayne Niemi, Registrar
Macalester College
1600 Grand Avenue
St. Paul, MN  55105-1899      Office Hours: 8:00 - 4:30 Mon - Fri
Phone 651-696-6200
Fax 651-696-6600<http://www.gvsu.edu/registrar/>
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