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<p class="MsoNormal">Good Morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I know everyone is busy with classes starting or getting ready for classes to start. I want to take a minute to thank everyone who responded to my last email and volunteered to help out on one of the various committees. We can always
use more people. More people, more ideas. I have listed a description of the committee’s below. Please contact me if you are interested in serving on any of the three committees.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Remember your colleagues are here if you have questions, concerns and comments, feel free to reach out on the list serve. Speaking of the list serve, it is a great place to post job opportunities, retirements, promotions and other relevant
information.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Besides looking for people to help the chairs on the committees below, we are looking for a couple of volunteers to help with site selection.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The duties listed below are for the chairs of the committees, however I believe they are a great description of what assistance is needed as well.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoHeading9">Program Chair duties<span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:windowtext"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><b><span style="color:black;text-decoration:none"><o:p> </o:p></span></b></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Form a committee to create the program agenda for the conference and have meetings as needed.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Work closely with the Conference Chair to meet necessary<span style="text-decoration:none"> deadlines.</span></span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Attend the Board meetings and discuss the tentative agenda and seek guidance from the Board as necessary.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Find presenters and moderators for each of the sessions.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Send letters to each of the presenters and moderators informing them of the da<span style="text-decoration:none">te, time, and place of their sessions
as well as request any audio/visual needs.</span></span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Work closely with the hotel on the audio/visual requirements.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">During the conference and prior to sessions, monitor meeting room conditions, room temperature,
<span style="text-decoration:none">A/V equipment placement, and adequate seating.</span></span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Arrange hotel accommodations and travel for guest speakers or presenters as appropriate.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Work closely with the President and Conference Committee to determine a keynote speaker.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Write thank you notes to pre<span style="text-decoration:none">senters/moderators/committee members as appropriate.</span></span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoHeading9">Local Arrangements Chair duties<span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:windowtext"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><b><span style="color:black;text-decoration:none"><o:p> </o:p></span></b></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Form a committee to create the menu and decorations for the conference and have committee meetings as needed.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Work closely with the Treasurer and Conference Chair to d<span style="text-decoration:none">etermine the headcounts that will be given to the hotel
by their required deadline(s).</span></span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">During the conference, communicate with the hotel contact if there are any problems with the meal or break set-up.
</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Responsible for getting the tables decorated in tim<span style="text-decoration:none">e for the meal functions.</span></span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Help with the Service Project as directed by the Conference Chair.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><i><span style="color:black;text-decoration:none"><o:p> </o:p></span></i></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Attend the Board meetings to provide update on local arrangements.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoNormal">Attend the hotel exit interview if one is conducted.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoHeading9">Entertainment Chair duties<span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:windowtext"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Form a committee if necessary and have committee meetings as needed.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Work with Conference Committee and President to create an entertainment venue or idea that corresponds with the theme of the co<span style="text-decoration:none">nference.</span></span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Responsible for securing the entertainment and requesting any deposits necessary from the</span></span><i><span style="color:black;text-decoration:none"><span style="text-decoration:none">
</span></span></i><span style="color:black;text-decoration:none"><span style="text-decoration:none">Treasurer.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Attend the Board meetings and provide update on entertainment.</span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Communicate any special needs such as A/V or stage as soon as possible to the C<span style="text-decoration:none">onference Chair so that it can be
requested from the hotel.</span></span></span><span style="color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="font-family:"Bodoni MT Black",serif;color:black;text-decoration:none"><span style="text-decoration:none">Should you have any suggestions, questions or concerns you would like to make the board aware of please contact
one of the Delegate at Large, Ashlee Sneary, </span></span><span style="font-family:"Bodoni MT Black",serif;color:black;text-decoration:none"><a href="mailto:asneary@nwtech.edu"><span style="text-decoration:none underline"><span style="text-decoration:none underline">asneary@nwtech.edu</span></span></a></span><span style="font-family:"Bodoni MT Black",serif;color:black;text-decoration:none"><span style="text-decoration:none">
</span></span><span style="font-family:"Bodoni MT Black",serif;color:black;text-decoration:none"><span style="text-decoration:none">or Lori Deardorff,
</span></span><span style="font-family:"Bodoni MT Black",serif;color:black;text-decoration:none"><a href="mailto:ldeardorff@snu.edu"><span style="text-decoration:none underline"><span style="text-decoration:none underline">ldeardorff@snu.edu</span></span></a></span><span style="font-family:"Bodoni MT Black",serif;color:black;text-decoration:none"><span style="text-decoration:none">.
</span></span><span style="font-family:"Bodoni MT Black",serif;color:black;text-decoration:none"><o:p></o:p></span></p>
<p class="MsoBodyTextIndent"><span style="font-family:"Bodoni MT Black",serif;color:black;text-decoration:none"><o:p> </o:p></span></p>
<p class="MsoBodyTextIndent"><span style="color:black;text-decoration:none"><span style="text-decoration:none">Th<span style="text-decoration:none">ank you.<o:p></o:p></span></span></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Alicia Smith, BS,ML<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Financial Aid Director/Certifying VA Offical<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Metro Technology Centers<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">1900 Springlake Drive<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">OKC OK 73111<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">405-595-4437<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Fax 405-424-4010<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="mailto:Alicia.smith@metrotech.edu"><span style="color:#0563C1">Alicia.smith@metrotech.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><img border="0" width="89" height="114" id="Picture_x0020_1" src="cid:image002.png@01D42FB2.0BBB1080" alt="cid:image003.png@01D0395D.E5F3DB50"></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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