From ibillen at rose.edu  Tue Feb  2 09:42:20 2016
From: ibillen at rose.edu (Billen, Isabelle)
Date: Tue, 2 Feb 2016 15:42:20 +0000
Subject: [OK-AIR] Coding of non-degree seeking students Element 25
Message-ID: <4E11545131CFE8428D5F3A35A70CCA6B214E388E@Vesta.admin.rose.cc.ok.us>

All,
I was a little confused about the new instructions for Element 25 when a student changes from type "E" non-degree seeking to Degree-seeking.  See Marion Dilbeck's notes below.  If a student goes from "E" to one of the degree-seeking admit codes their admit code should change and if they are first-time full-time they would go into the IPEDS and CCA cohorts.  At Rose this is a small number of students but still will impact how I build the files.


Isabelle Billen | Rose State College | Associate VP for Institutional Effectiveness
6420 SE 15th Street | FA 117 | Midwest City, OK  73110 | p: 405.733.7580 | e: ibillen at rose.edu<mailto:ibillen at rose.edu>
[RSC-email-tag]



From: Dilbeck, Marion [mailto:mdilbeck at osrhe.edu]
Sent: Tuesday, February 02, 2016 9:31 AM
To: Billen, Isabelle <ibillen at rose.edu>; Northrop, Gayle <gnorthrop at osrhe.edu>
Cc: Aitson-Roessler, Mechelle <maitson-roessler at rose.edu>
Subject: RE: Fall 15 Rose STate UDS

If you code them as first-time-entering in a Fall term (or they carry over from first-time in Summer into Fall), they should go into IPEDS and CCA cohorts.  The "at this level" consideration makes a difference.

From: Billen, Isabelle [mailto:ibillen at rose.edu]
Sent: Tuesday, February 02, 2016 7:58 AM
To: Dilbeck, Marion; Northrop, Gayle
Cc: Aitson-Roessler, Mechelle
Subject: RE: Fall 15 Rose STate UDS

Marion
So for this group, if they go from Admit non-degree seeking to a Degree-seeking admit code do they go into the IPEDS First-time Full-time Cohort?  They are not first-time in college but they would be first-time as a degree seeking student.
Izzy


From: Dilbeck, Marion [mailto:mdilbeck at osrhe.edu]
Sent: Thursday, January 28, 2016 2:17 PM
To: Northrop, Gayle <gnorthrop at osrhe.edu<mailto:gnorthrop at osrhe.edu>>; Billen, Isabelle <ibillen at rose.edu<mailto:ibillen at rose.edu>>
Cc: Aitson-Roessler, Mechelle <maitson-roessler at rose.edu<mailto:maitson-roessler at rose.edu>>
Subject: RE: Fall 15 Rose STate UDS


We've nuanced Record S, Element 25, Original Type of Admission at This Level.    In the UDS Manual remarks for this element we say,



                                   "This element relates to the basis of admission for the original application at your institution at this level.  Concurrent students are coded as "L" or "W" until they graduate from high school, then they must receive an admission code under First-Time Entering Students. Students admitted as "E" (non-degree-seeking) who later decide to seek a degree should receive a new admission code, as this is a change of level.  A non-degree-seeking student should not be coded as first-time-entering in Element 28."  and


                                    "*Reference State Regents' Policy on Institutional Admission and Retention, Parts 3.6, 3.9, and 3.10 (page 89) at http://www.okhighered.org/state-system/policy-procedures/part3.shtml"

                                    This is something where the distinction is harder to see at an open admission institution. It's tempting to view the HS Concurrent student as continuing when her graduates from high school.  But that's a change of level from Concurrent HS (not in a degree program due to ineligibility since he hasn't earned a HS diploma) to Degree-Seeking.  It requires a change of admission type codes.
                                    At a four-year institution, it's possible to admit a student who is non-degree-seeking, such as an Auditor, on no credentials; but when the student wants to become degree-seeking, he has to submit the credentials and receive a formal admission decision.  That amounts to a change of level.  Therefore, the Original Type of Admission at This Level should be changed.
                                    When an undergraduate graduates and wants to go to graduate school at the same institution, it's a change of level requiring an admission decision.  Even though he is continuing at the same college, he must have a new admission code.
                                     So-we want to be able to use the Original Type of Admission at This Level code and the First-Time-Entering Student code (Record S, Element 28) to determine who is new and at what level.  In my view, doing it this way clarifies the situation.  There should be only one semester at an institution when a student is new at that level.






From: Northrop, Gayle
Sent: Thursday, January 28, 2016 12:05 PM
To: 'Billen, Isabelle'; Dilbeck, Marion
Cc: Aitson-Roessler, Mechelle
Subject: RE: Fall 15 Rose STate UDS

That would be really helpful for the new IPEDS outcome measures as well....

From: Billen, Isabelle [mailto:ibillen at rose.edu]
Sent: Thursday, January 28, 2016 11:14 AM
To: Dilbeck, Marion; Northrop, Gayle
Cc: Aitson-Roessler, Mechelle
Subject: RE: Fall 15 Rose STate UDS

  Follow up questions (you know I can never leave well enough alone):


1.       When High school students are admitted as a regular college student they can be eligible to be in the First-time Full-time cohort.  I don't think we want this group to be in the FTFT cohort do we since they actually started college earlier as an adult.

2.      Do we change the enrollment action to one of the Admitted actions, 1,2,3,4 or leave them as Continuing Student?

3.      Leave First-time Entering student as 3, Not First-time Entering student?

I propose that we add a field to the UDS file something like First_Semester_At_Institution so that we know the first time they were at our schools.  I already keep this info so that I can better tell what has happened along the way.   Things get really muddy when you start changing the original Admit codes.

Just my thoughts.

Izzy




From: Dilbeck, Marion [mailto:mdilbeck at osrhe.edu]
Sent: Thursday, January 28, 2016 10:59 AM
To: Billen, Isabelle <ibillen at rose.edu<mailto:ibillen at rose.edu>>; Northrop, Gayle <gnorthrop at osrhe.edu<mailto:gnorthrop at osrhe.edu>>
Subject: RE: Fall 15 Rose STate UDS

Let's treat this as if it's the result of a new admission decision/change of level similar to the change from HS to college or undergraduate to graduate, and change the original admission  code.

From: Billen, Isabelle [mailto:ibillen at rose.edu]
Sent: Thursday, January 28, 2016 10:57 AM
To: Dilbeck, Marion; Northrop, Gayle
Subject: FW: Fall 15 Rose STate UDS

Marion
I'm getting several errors for students who were originally admitted as Non-Degree Seeking, type 25, who are now degree seeking.  Are we supposed to change the original admit code or just submit a Degree Seeking RE-admit code?

Thanks
Izzy


From: Christopher, Tonii [mailto:tchristopher at osrhe.edu]
Sent: Thursday, January 28, 2016 10:09 AM
To: Billen, Isabelle <ibillen at rose.edu<mailto:ibillen at rose.edu>>
Subject: RE: Fall 15 Rose STate UDS

Hi Isabelle,

Thank you for your early submission of 1516 Fall Student Enrollment Records E/M/S data, please find the results in the outbox on your sftp site - 245.FALL1516.RECORD_E_ERRORS.txt - 245.FALL1516.RECORD_S_ERRORS.txt, as well as the ViStat reports for your review - 245ViStatFall1516E.txt - 245ViStatFall1516S.txt

Record M had no errors to report.

Tonii


From: Billen, Isabelle [mailto:ibillen at rose.edu]
Sent: Wednesday, January 27, 2016 2:17 PM
To: Christopher, Tonii
Subject: Fall 15 Rose STate UDS

Tonii
Will you please edit our first pass of Fall 15 records:

[cid:image001.jpg at 01D15D9C.64695100]


thanks

Isabelle Billen | Rose State College | Associate VP for Institutional Effectiveness
6420 SE 15th Street | FA 117 | Midwest City, OK  73110 | p: 405.733.7580 | e: ibillen at rose.edu<mailto:ibillen at rose.edu>
[RSC-email-tag]

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From ibillen at rose.edu  Tue Feb  2 10:00:08 2016
From: ibillen at rose.edu (Billen, Isabelle)
Date: Tue, 2 Feb 2016 16:00:08 +0000
Subject: [OK-AIR] February lunch
Message-ID: <4E11545131CFE8428D5F3A35A70CCA6B214E38F0@Vesta.admin.rose.cc.ok.us>

Hey gang, how about lunch on Feb 9 at Pizza 23
 [cid:image005.jpg at 01D15DA0.7E9835B0]
They have sandwiches, salads as well as pizza :   http://pizza23okc.com/?menu_cat=menu

I think it's a relatively small place so we need to get a good count in order to save a table, just let me know if you can make it.


Isabelle Billen | Rose State College | Associate VP for Institutional Effectiveness
6420 SE 15th Street | FA 117 | Midwest City, OK  73110 | p: 405.733.7580 | e: ibillen at rose.edu<mailto:ibillen at rose.edu>
[RSC-email-tag]

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From koty at cameron.edu  Tue Feb  2 09:45:02 2016
From: koty at cameron.edu (Karla Oty)
Date: Tue, 2 Feb 2016 15:45:02 +0000
Subject: [OK-AIR] Coding of non-degree seeking students Element 25
In-Reply-To: <4E11545131CFE8428D5F3A35A70CCA6B214E388E@Vesta.admin.rose.cc.ok.us>
References: <4E11545131CFE8428D5F3A35A70CCA6B214E388E@Vesta.admin.rose.cc.ok.us>
Message-ID: <586b441c77084584a1d7292b48ed3346@Exdb1.cameron.edu>

Izzie,

Thanks for sharing.  I'm confused about them going in the IPEDS cohort, though - IPEDS specifically says first time in college after hs graduation, not first time as a degree seeking students.  It appears to me that putting them in the IPEDS cohort is contrary to the federal definition of first-time freshmen.

Karla

Karla J. Oty, Ph.D.
Director, Institutional Research, Assessment, and Accountability
Cameron University
2800 W. Gore Blvd
Lawton, OK 73505
(580) 581-2899

From: ok-air-bounces at lists.onenet.net [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Billen, Isabelle
Sent: Tuesday, February 02, 2016 9:42 AM
To: 'ok-air at lists.onenet.net'
Subject: [OK-AIR] Coding of non-degree seeking students Element 25

All,
I was a little confused about the new instructions for Element 25 when a student changes from type "E" non-degree seeking to Degree-seeking.  See Marion Dilbeck's notes below.  If a student goes from "E" to one of the degree-seeking admit codes their admit code should change and if they are first-time full-time they would go into the IPEDS and CCA cohorts.  At Rose this is a small number of students but still will impact how I build the files.


Isabelle Billen | Rose State College | Associate VP for Institutional Effectiveness
6420 SE 15th Street | FA 117 | Midwest City, OK  73110 | p: 405.733.7580 | e: ibillen at rose.edu<mailto:ibillen at rose.edu>
[RSC-email-tag]



From: Dilbeck, Marion [mailto:mdilbeck at osrhe.edu]
Sent: Tuesday, February 02, 2016 9:31 AM
To: Billen, Isabelle <ibillen at rose.edu<mailto:ibillen at rose.edu>>; Northrop, Gayle <gnorthrop at osrhe.edu<mailto:gnorthrop at osrhe.edu>>
Cc: Aitson-Roessler, Mechelle <maitson-roessler at rose.edu<mailto:maitson-roessler at rose.edu>>
Subject: RE: Fall 15 Rose STate UDS

If you code them as first-time-entering in a Fall term (or they carry over from first-time in Summer into Fall), they should go into IPEDS and CCA cohorts.  The "at this level" consideration makes a difference.

From: Billen, Isabelle [mailto:ibillen at rose.edu]
Sent: Tuesday, February 02, 2016 7:58 AM
To: Dilbeck, Marion; Northrop, Gayle
Cc: Aitson-Roessler, Mechelle
Subject: RE: Fall 15 Rose STate UDS

Marion
So for this group, if they go from Admit non-degree seeking to a Degree-seeking admit code do they go into the IPEDS First-time Full-time Cohort?  They are not first-time in college but they would be first-time as a degree seeking student.
Izzy


From: Dilbeck, Marion [mailto:mdilbeck at osrhe.edu]
Sent: Thursday, January 28, 2016 2:17 PM
To: Northrop, Gayle <gnorthrop at osrhe.edu<mailto:gnorthrop at osrhe.edu>>; Billen, Isabelle <ibillen at rose.edu<mailto:ibillen at rose.edu>>
Cc: Aitson-Roessler, Mechelle <maitson-roessler at rose.edu<mailto:maitson-roessler at rose.edu>>
Subject: RE: Fall 15 Rose STate UDS


We've nuanced Record S, Element 25, Original Type of Admission at This Level.    In the UDS Manual remarks for this element we say,



                                   "This element relates to the basis of admission for the original application at your institution at this level.  Concurrent students are coded as "L" or "W" until they graduate from high school, then they must receive an admission code under First-Time Entering Students. Students admitted as "E" (non-degree-seeking) who later decide to seek a degree should receive a new admission code, as this is a change of level.  A non-degree-seeking student should not be coded as first-time-entering in Element 28."  and


                                    "*Reference State Regents' Policy on Institutional Admission and Retention, Parts 3.6, 3.9, and 3.10 (page 89) at http://www.okhighered.org/state-system/policy-procedures/part3.shtml"

                                    This is something where the distinction is harder to see at an open admission institution. It's tempting to view the HS Concurrent student as continuing when her graduates from high school.  But that's a change of level from Concurrent HS (not in a degree program due to ineligibility since he hasn't earned a HS diploma) to Degree-Seeking.  It requires a change of admission type codes.
                                    At a four-year institution, it's possible to admit a student who is non-degree-seeking, such as an Auditor, on no credentials; but when the student wants to become degree-seeking, he has to submit the credentials and receive a formal admission decision.  That amounts to a change of level.  Therefore, the Original Type of Admission at This Level should be changed.
                                    When an undergraduate graduates and wants to go to graduate school at the same institution, it's a change of level requiring an admission decision.  Even though he is continuing at the same college, he must have a new admission code.
                                     So-we want to be able to use the Original Type of Admission at This Level code and the First-Time-Entering Student code (Record S, Element 28) to determine who is new and at what level.  In my view, doing it this way clarifies the situation.  There should be only one semester at an institution when a student is new at that level.






From: Northrop, Gayle
Sent: Thursday, January 28, 2016 12:05 PM
To: 'Billen, Isabelle'; Dilbeck, Marion
Cc: Aitson-Roessler, Mechelle
Subject: RE: Fall 15 Rose STate UDS

That would be really helpful for the new IPEDS outcome measures as well....

From: Billen, Isabelle [mailto:ibillen at rose.edu]
Sent: Thursday, January 28, 2016 11:14 AM
To: Dilbeck, Marion; Northrop, Gayle
Cc: Aitson-Roessler, Mechelle
Subject: RE: Fall 15 Rose STate UDS

  Follow up questions (you know I can never leave well enough alone):


1.       When High school students are admitted as a regular college student they can be eligible to be in the First-time Full-time cohort.  I don't think we want this group to be in the FTFT cohort do we since they actually started college earlier as an adult.

2.      Do we change the enrollment action to one of the Admitted actions, 1,2,3,4 or leave them as Continuing Student?

3.      Leave First-time Entering student as 3, Not First-time Entering student?

I propose that we add a field to the UDS file something like First_Semester_At_Institution so that we know the first time they were at our schools.  I already keep this info so that I can better tell what has happened along the way.   Things get really muddy when you start changing the original Admit codes.

Just my thoughts.

Izzy




From: Dilbeck, Marion [mailto:mdilbeck at osrhe.edu]
Sent: Thursday, January 28, 2016 10:59 AM
To: Billen, Isabelle <ibillen at rose.edu<mailto:ibillen at rose.edu>>; Northrop, Gayle <gnorthrop at osrhe.edu<mailto:gnorthrop at osrhe.edu>>
Subject: RE: Fall 15 Rose STate UDS

Let's treat this as if it's the result of a new admission decision/change of level similar to the change from HS to college or undergraduate to graduate, and change the original admission  code.

From: Billen, Isabelle [mailto:ibillen at rose.edu]
Sent: Thursday, January 28, 2016 10:57 AM
To: Dilbeck, Marion; Northrop, Gayle
Subject: FW: Fall 15 Rose STate UDS

Marion
I'm getting several errors for students who were originally admitted as Non-Degree Seeking, type 25, who are now degree seeking.  Are we supposed to change the original admit code or just submit a Degree Seeking RE-admit code?

Thanks
Izzy


From: Christopher, Tonii [mailto:tchristopher at osrhe.edu]
Sent: Thursday, January 28, 2016 10:09 AM
To: Billen, Isabelle <ibillen at rose.edu<mailto:ibillen at rose.edu>>
Subject: RE: Fall 15 Rose STate UDS

Hi Isabelle,

Thank you for your early submission of 1516 Fall Student Enrollment Records E/M/S data, please find the results in the outbox on your sftp site - 245.FALL1516.RECORD_E_ERRORS.txt - 245.FALL1516.RECORD_S_ERRORS.txt, as well as the ViStat reports for your review - 245ViStatFall1516E.txt - 245ViStatFall1516S.txt

Record M had no errors to report.

Tonii


From: Billen, Isabelle [mailto:ibillen at rose.edu]
Sent: Wednesday, January 27, 2016 2:17 PM
To: Christopher, Tonii
Subject: Fall 15 Rose STate UDS

Tonii
Will you please edit our first pass of Fall 15 records:

[cid:image003.jpg at 01D15D9E.6220FCC0]


thanks

Isabelle Billen | Rose State College | Associate VP for Institutional Effectiveness
6420 SE 15th Street | FA 117 | Midwest City, OK  73110 | p: 405.733.7580 | e: ibillen at rose.edu<mailto:ibillen at rose.edu>
[RSC-email-tag]

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From sawyerjk at nsuok.edu  Tue Feb  2 10:20:40 2016
From: sawyerjk at nsuok.edu (Julie Sawyer)
Date: Tue, 2 Feb 2016 10:20:40 -0600
Subject: [OK-AIR] Coding of non-degree seeking students Element 25
In-Reply-To: <586b441c77084584a1d7292b48ed3346@Exdb1.cameron.edu>
References: <4E11545131CFE8428D5F3A35A70CCA6B214E388E@Vesta.admin.rose.cc.ok.us>
 <586b441c77084584a1d7292b48ed3346@Exdb1.cameron.edu>
Message-ID: <CAKsz27N53OKq5iN28G0kxo3d80Ng1_kxZUVmYGWMDuYA1rfPhw@mail.gmail.com>

All:

At NSU, we have always put high school concurrents in the first-time
full-time cohort group the fall after they graduate from high school
(assuming they are enrolled full-time), otherwise they are never counted in
a cohort.  The IPEDS definition of first-time students DOES include these
students.  From the IPEDS glossary:

"A student who has no prior postsecondary experience (except as noted
below) attending any institution for the first time at theundergraduate
level. This includes students enrolled in academicor occupational programs.
It also includes students enrolled in thefall term who attended college for
the first time in the prior summer term, and students who entered with
advanced standing (college credits earned before graduation from high school
)."

I added the yellow highlight.

Thanks,
Julie

On Tue, Feb 2, 2016 at 9:45 AM, Karla Oty <koty at cameron.edu> wrote:

> Izzie,
>
>
>
> Thanks for sharing.  I?m confused about them going in the IPEDS cohort,
> though ? IPEDS specifically says first time in college after hs graduation,
> not first time as a degree seeking students.  It appears to me that putting
> them in the IPEDS cohort is contrary to the federal definition of
> first-time freshmen.
>
>
>
> Karla
>
>
>
> Karla J. Oty, Ph.D.
>
> Director, Institutional Research, Assessment, and Accountability
>
> Cameron University
>
> 2800 W. Gore Blvd
>
> Lawton, OK 73505
>
> (580) 581-2899
>
>
>
> *From:* ok-air-bounces at lists.onenet.net [mailto:
> ok-air-bounces at lists.onenet.net] *On Behalf Of *Billen, Isabelle
> *Sent:* Tuesday, February 02, 2016 9:42 AM
> *To:* 'ok-air at lists.onenet.net'
> *Subject:* [OK-AIR] Coding of non-degree seeking students Element 25
>
>
>
> All,
>
> I was a little confused about the new instructions for Element 25 when a
> student changes from type ?E? non-degree seeking to Degree-seeking.  See
> Marion Dilbeck?s notes below.  If a student goes from ?E? to one of the
> degree-seeking admit codes their admit code should change and if they are
> first-time full-time they would go into the IPEDS and CCA cohorts.  At Rose
> this is a small number of students but still will impact how I build the
> files.
>
>
>
>
>
> *Isabelle Billen* | Rose State College | Associate VP for Institutional
> Effectiveness
>
> 6420 SE 15th Street | FA 117 | Midwest City, OK  73110 | p: 405.733.7580
> | e: ibillen at rose.edu
>
> [image: RSC-email-tag]
>
>
>
>
>
>
>
> *From:* Dilbeck, Marion [mailto:mdilbeck at osrhe.edu <mdilbeck at osrhe.edu>]
> *Sent:* Tuesday, February 02, 2016 9:31 AM
> *To:* Billen, Isabelle <ibillen at rose.edu>; Northrop, Gayle <
> gnorthrop at osrhe.edu>
> *Cc:* Aitson-Roessler, Mechelle <maitson-roessler at rose.edu>
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> If you code them as first-time-entering in a Fall term (or they carry over
> from first-time in Summer into Fall), they should go into IPEDS and CCA
> cohorts.  The ?at this level? consideration makes a difference.
>
>
>
> *From:* Billen, Isabelle [mailto:ibillen at rose.edu <ibillen at rose.edu>]
> *Sent:* Tuesday, February 02, 2016 7:58 AM
> *To:* Dilbeck, Marion; Northrop, Gayle
> *Cc:* Aitson-Roessler, Mechelle
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> Marion
>
> So for this group, if they go from Admit non-degree seeking to a
> Degree-seeking admit code do they go into the IPEDS First-time Full-time
> Cohort?  They are not first-time in college but they would be first-time as
> a degree seeking student.
>
> Izzy
>
>
>
>
>
> *From:* Dilbeck, Marion [mailto:mdilbeck at osrhe.edu <mdilbeck at osrhe.edu>]
> *Sent:* Thursday, January 28, 2016 2:17 PM
> *To:* Northrop, Gayle <gnorthrop at osrhe.edu>; Billen, Isabelle <
> ibillen at rose.edu>
> *Cc:* Aitson-Roessler, Mechelle <maitson-roessler at rose.edu>
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> We?ve nuanced Record S, Element 25, Original Type of Admission at This
> Level.    In the UDS Manual remarks for this element we say,
>
>
>
>                                    ?This element relates to the basis of
> admission for the *original* application at your institution *at this
> level*.  Concurrent students are coded as ?L? or ?W? until they graduate
> from high school, then they must receive an admission code under First-Time
> Entering Students. Students admitted as ?E? (non-degree-seeking) who later
> decide to seek a degree should receive a new admission code, as this is a
> change of level.  A non-degree-seeking student should not be coded as
> first-time-entering in Element 28.?  and
>
>
>
>                                     ?*Reference State Regents? Policy on
> Institutional Admission and Retention, Parts 3.6, 3.9, and 3.10 (page 89)
> at http://www.okhighered.org/state-system/policy-procedures/part3.shtml?
>
>
>
>                                     This is something where the
> distinction is harder to see at an open admission institution. It?s
> tempting to view the HS Concurrent student as continuing when her graduates
> from high school.  But that?s a change of level from Concurrent HS (not in
> a degree program due to ineligibility since he hasn?t earned a HS diploma)
> to Degree-Seeking.  It requires a change of admission type codes.
>
>                                     At a four-year institution, it?s
> possible to admit a student who is non-degree-seeking, such as an Auditor,
> on no credentials; but when the student wants to become degree-seeking, he
> has to submit the credentials and receive a formal admission decision.
> That amounts to a change of level.  Therefore, the Original Type of
> Admission at This Level should be changed.
>
>                                     When an undergraduate graduates and
> wants to go to graduate school at the same institution, it?s a change of
> level requiring an admission decision.  Even though he is continuing at the
> same college, he must have a new admission code.
>
>                                      So?we want to be able to use the
> Original Type of Admission at This Level code and the First-Time-Entering
> Student code (Record S, Element 28) to determine who is new and at what
> level.  In my view, doing it this way clarifies the situation.  There
> should be only one semester at an institution when a student is new at that
> level.
>
>
>
>
>
>
>
>
>
> *From:* Northrop, Gayle
> *Sent:* Thursday, January 28, 2016 12:05 PM
> *To:* 'Billen, Isabelle'; Dilbeck, Marion
> *Cc:* Aitson-Roessler, Mechelle
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> That would be really helpful for the new IPEDS outcome measures as well?.
>
>
>
> *From:* Billen, Isabelle [mailto:ibillen at rose.edu <ibillen at rose.edu>]
> *Sent:* Thursday, January 28, 2016 11:14 AM
> *To:* Dilbeck, Marion; Northrop, Gayle
> *Cc:* Aitson-Roessler, Mechelle
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
>   Follow up questions (you know I can never leave well enough alone):
>
>
>
> 1.       When High school students are admitted as a regular college
> student they can be eligible to be in the First-time Full-time cohort.  I
> don?t think we want this group to be in the FTFT cohort do we since they
> actually started college earlier as an adult.
>
> 2.      Do we change the enrollment action to one of the Admitted
> actions, 1,2,3,4 or leave them as Continuing Student?
>
> 3.      Leave First-time Entering student as 3, Not First-time Entering
> student?
>
>
>
> I propose that we add a field to the UDS file something like
> First_Semester_At_Institution so that we know the first time they were at
> our schools.  I already keep this info so that I can better tell what has
> happened along the way.   Things get really muddy when you start changing
> the original Admit codes.
>
>
>
> Just my thoughts.
>
>
>
> Izzy
>
>
>
>
>
>
>
>
>
> *From:* Dilbeck, Marion [mailto:mdilbeck at osrhe.edu <mdilbeck at osrhe.edu>]
> *Sent:* Thursday, January 28, 2016 10:59 AM
> *To:* Billen, Isabelle <ibillen at rose.edu>; Northrop, Gayle <
> gnorthrop at osrhe.edu>
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> Let?s treat this as if it?s the result of a new admission decision/change
> of level similar to the change from HS to college or undergraduate to
> graduate, and change the original admission  code.
>
>
>
> *From:* Billen, Isabelle [mailto:ibillen at rose.edu <ibillen at rose.edu>]
> *Sent:* Thursday, January 28, 2016 10:57 AM
> *To:* Dilbeck, Marion; Northrop, Gayle
> *Subject:* FW: Fall 15 Rose STate UDS
>
>
>
> Marion
>
> I?m getting several errors for students who were originally admitted as
> Non-Degree Seeking, type 25, who are now degree seeking.  Are we supposed
> to change the original admit code or just submit a Degree Seeking RE-admit
> code?
>
>
>
> Thanks
>
> Izzy
>
>
>
>
>
> *From:* Christopher, Tonii [mailto:tchristopher at osrhe.edu
> <tchristopher at osrhe.edu>]
> *Sent:* Thursday, January 28, 2016 10:09 AM
> *To:* Billen, Isabelle <ibillen at rose.edu>
> *Subject:* RE: Fall 15 Rose STate UDS
>
>
>
> Hi Isabelle,
>
>
>
> Thank you for your early submission of 1516 Fall Student Enrollment
> Records E/M/S data, please find the results in the outbox on your sftp site
> ? 245.FALL1516.RECORD_E_ERRORS.txt ? 245.FALL1516.RECORD_S_ERRORS.txt, as
> well as the ViStat reports for your review ? 245ViStatFall1516E.txt ?
> 245ViStatFall1516S.txt
>
>
>
> *Record M had no errors to report.*
>
>
>
> Tonii
>
>
>
>
>
> *From:* Billen, Isabelle [mailto:ibillen at rose.edu <ibillen at rose.edu>]
> *Sent:* Wednesday, January 27, 2016 2:17 PM
> *To:* Christopher, Tonii
> *Subject:* Fall 15 Rose STate UDS
>
>
>
> Tonii
>
> Will you please edit our first pass of Fall 15 records:
>
>
>
>
>
>
>
> thanks
>
>
>
> *Isabelle Billen* | Rose State College | Associate VP for Institutional
> Effectiveness
>
> 6420 SE 15th Street | FA 117 | Midwest City, OK  73110 | p: 405.733.7580
> | e: ibillen at rose.edu
>
> [image: RSC-email-tag]
>
>
>
> _______________________________________________
> OK-AIR mailing list
> OK-AIR at lists.onenet.net
> http://lists.onenet.net/mailman/listinfo/ok-air
>
>


-- 
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210
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From matthew.a.eastwood at occc.edu  Wed Feb 10 11:34:30 2016
From: matthew.a.eastwood at occc.edu (Eastwood, Matthew A.)
Date: Wed, 10 Feb 2016 17:34:30 +0000
Subject: [OK-AIR] OK-AIR Spring Conference: Call for Proposals
Message-ID: <72427BB707C2F444BC19A99299D38651A4182ABD@MBXsvr1.occc.edu>

Notes from the OK-AIR Board:
Happy 2016 fellow OK-AIR members.  Hope everyone is getting ready and excited for the spring OK-AIR conference! First though, we would like to thank everyone who contributed to the fall 2015 OK-AIR conference held at the University of Central Oklahoma. Our attendees, presenters and conference hosts deserve a giant thank you.  We had over 50 in attendance last fall, as well as some great presentations and discussions.  Overall, it turned out to be an enjoyable experience for our membership.
The upcoming spring 2016 conference will be hosted by the Tulsa Community College on Friday, April 8th, 2016.  Details on the conference are now available at www.OK-AIR.org. We had several of new faces at our most recent conference, including new presenters.  We are looking forward to seeing everyone again this spring and any new colleagues you would like to invite.  OK-AIR conferences are great opportunities for networking as well as professional development.  As always, we would like to keep a friendly and informal tone at the conference this spring, so please consider submitting a proposal for presentation.  It's your willingness to volunteer that makes these conferences happen. See you soon!
- Matthew Eastwood,
      OK-AIR President
Official Call for Proposals (Don't Forget, Presenters Attend FREE!!!):
The Oklahoma Association for Institutional Research (OK-AIR) invites any and all interested parties to submit one or more proposals for presentation at the spring 2016 Conference.  We are hoping to receive several submissions to allow for both a wide variety of topics and a robust schedule.  So any submitted proposal will be greatly appreciated. Additionally, the board is currently working on booking a morning keynote speaker, as soon as details are finalized, we will let you know.
Please feel free to submit a proposal on any topic that would be of interest to higher education professionals working in research, assessment, planning or any of the wide variety of functions that our attendees have gained experience.  We are a small and informal group of academic professionals and can gain much from each other's perspectives.  So please do not hesitate to submit. Your insights and perspective will be appreciated by those in similar positions. Proposals will be due by Friday, March 18th.  To submit a proposal, please fill out the attached proposal form submit to:





Matthew Eastwood, OK-AIR President

matthew.a.eastwood at occc.edu<mailto:matthew.a.eastwood at occc.edu>

(405) 682-7842 or (405) 830-2712


Once a Proposal is Submitted:
Individuals whose proposals have been accepted for presentation at the conference will be notified via email and/or telephone no later than March 20th and will be eligible to receive FREE REGISTRATION!!! Questions about proposals or presentations may be directed to Matthew Eastwood at matthew.a.eastwood at occc.edu<mailto:matthew.a.eastwood at occc.edu>.


Topics and Suggestions as Provided by Our Members:
                Recent written and email feedback regarding potential topics that are of interest include:

-          Excel Functionality

-          Changes in IR

-          UDS

-          Budget and Finance Issues

-          How to use Student Tracker (National Clearinghouse)

-          Anything HLC

-          Increasing online survey response rates

-          Statistics and Analytics

-          Measuring Student Success and Retention

-          Increasing Grads

-          Academic and Non-Academic Assessment

-          Established Best Practices of IR Offices

-          Utilizing Spreadsheets and other Related Software

Please check the OKAIR website (www.ok-air.org<http://www.ok-air.org>) for more spring 2016 conference information details and registration announcements!

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From matthew.a.eastwood at occc.edu  Tue Feb 16 11:31:04 2016
From: matthew.a.eastwood at occc.edu (Eastwood, Matthew A.)
Date: Tue, 16 Feb 2016 17:31:04 +0000
Subject: [OK-AIR] Position Opening Announcement
Message-ID: <72427BB707C2F444BC19A99299D38651A418EDD5@MBXsvr1.occc.edu>

Hello all,

I wanted to share with everyone that our awesome team in Institutional Effectiveness at OCCC still has a position open as an Institutional Research Analyst.  All information and details on the position can be found below.

Thanks and don't forget to sign up for the Spring OK-AIR Conference in a few months at TCC!
https://www.occcjobs.com/postings/11484



Matt Eastwood, Senior Research Analyst
Office of Institutional Effectiveness
Oklahoma City Community College
7777 South May Avenue
Oklahoma City, OK 73159

Email:  matthew.a.eastwood at occc.edu<mailto:matthew.a.eastwood at occc.edu>
Phone:  (405) 682-1611 Ext. 7165

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From matthew.a.eastwood at occc.edu  Thu Feb 25 14:30:52 2016
From: matthew.a.eastwood at occc.edu (Eastwood, Matthew A.)
Date: Thu, 25 Feb 2016 20:30:52 +0000
Subject: [OK-AIR] OK-AIR Conference Proposal Reminder
Message-ID: <72427BB707C2F444BC19A99299D38651A419EBE4@MBXsvr1.occc.edu>

Hello Fellow OK-AIRudites,

First of all, I am really proud of that little play-on-words I just thought of above and second, a quick reminder that the March 18th proposal submission deadline for the Spring OK-AIR Conference will be here before you know it.  Information on the April 8th conference hosted by Tulsa Community College is available on our website at www.ok-air.org<http://www.ok-air.org>

Once the plethora of great proposals are submitted (fingers crossed), the official conference agenda and registration will be made available on March 20th via our website.

To submit a proposal, please select the link 'proposal form' found on our website and email a completed copy to me at the email address below.

Much Thanks,


Matthew Eastwood, OKAIR President

matthew.a.eastwood at occc.edu<mailto:matthew.a.eastwood at occc.edu>

(405) 682-1611 Ext. 7165 or (405) 830-2712




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From ibillen at rose.edu  Mon Feb 29 15:18:59 2016
From: ibillen at rose.edu (Billen, Isabelle)
Date: Mon, 29 Feb 2016 21:18:59 +0000
Subject: [OK-AIR] Placement testing measure
Message-ID: <4E11545131CFE8428D5F3A35A70CCA6B21545090@Vesta.admin.rose.cc.ok.us>

  Since Compass is going away we are reviewing Accuplacer as an option.  Much discussion is going on in Higher Ed around using other multiple measures such as High School GPA, ACT, In-house developed tests.  Are you all discussing options or already using other options?

Isabelle Billen | Rose State College | Associate VP for Institutional Effectiveness
6420 SE 15th Street | FA 117 | Midwest City, OK  73110 | p: 405.733.7580 | e: ibillen at rose.edu<mailto:ibillen at rose.edu>
[RSC-email-tag]

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