From jennifer.ivie at tulsacc.edu  Thu May 21 17:07:29 2020
From: jennifer.ivie at tulsacc.edu (Jennifer Ivie Barth)
Date: Thu, 21 May 2020 22:07:29 +0000
Subject: [OK-AIR] FW: Spring reporting
In-Reply-To: <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
Message-ID: <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>



  1.  Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?
  2.  How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.


Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness
6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu
[50-anniv-Email-signature-wht-bkg (002)]



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From elopez at osrhe.edu  Thu May 21 18:08:30 2020
From: elopez at osrhe.edu (Lopez, Edurne)
Date: Thu, 21 May 2020 23:08:30 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
Message-ID: <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>

Hi there,

To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:

I'm going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I'm going to shoot a deadline of June 5, 2020 to sent it to you all.

Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?

Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: OK-AIR <ok-air-bounces at lists.onenet.net> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net
Subject: [OK-AIR] FW: Spring reporting



  1.  Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?
  2.  How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.


Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness
6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu
[50-anniv-Email-signature-wht-bkg (002)]



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From sawyerjk at nsuok.edu  Fri May 22 09:17:42 2020
From: sawyerjk at nsuok.edu (Julie Sawyer)
Date: Fri, 22 May 2020 09:17:42 -0500
Subject: [OK-AIR] Spring reporting
In-Reply-To: <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
Message-ID: <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>

Edurne:

To respond to your request about whether 3 weeks is enough time - For me,
it depends on how many changes to our normal processes we are going to be
required to make.  For example, we did not adjust instruction modes in our
system for our courses when we moved to no face-to-face meetings.  Most
were moved to online but some were moved to synchronous virtual meetings.

Thanks,
Julie

On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu> wrote:

> Hi there,
>
>
>
> To Oklahoma schools reporting their UDS data to Oklahoma State Regents of
> Higher Education for the Spring 2020 semester:
>
>
>
> I’m going to be sending out a guidelines in the next couple of weeks to
> help with these sort of UDS in the age of COVID-19 questions. Please send
> along any other questions/concerns related to this topic and I will address
> them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent
> it to you all.
>
>
>
> Would that give you enough time to figure stuff out for the June 26, 2020
> UDS data submission deadline?
>
>
>
> *Note: *
>
> *I am teleworking normal business hours and days. *
>
> *Please contact me on my cell phone (202-840-2945) for the quickest
> response.  *
>
> *If office number preferred, I receive voicemails on my work email and
> will get back to you ASAP. *
>
>
>
>
>
> *Edurné Usseglio-López*
>
> Director of Student Performance Data
>
> Oklahoma State Regents for Higher Education
>
> 655 Research Parkway, Suite 200
>
> Oklahoma City, OK 73104
>
> P: (405) 225-9226
>
> C: (202) 840-2945
>
> elopez at osrhe.edu
>
>
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> *On Behalf Of *Jennifer
> Ivie Barth
> *Sent:* Thursday, May 21, 2020 5:07 PM
> *To:* ok-air at lists.onenet.net
> *Subject:* [OK-AIR] FW: Spring reporting
>
>
>
>
>
>    1. Are you all going to leave the original instruction_mode as
>    Traditional for this semester for those classes that were originally
>    face-to-face then had to go to online after COVID?
>    2. How do you report Hybrid courses?  In the past we have left these
>    as Traditional because they all met at least one day face-to-face.  We are
>    going to utilize a new format (some call it flex, some hy-flex) where the
>    students can attend in person OR online.  With our synchronized flex
>    courses the student attends online during the same time as the face-to-face
>    class.
>
>
>
>
>
> *Isabelle Billen* | Rose State College | Associate VP for Academic
> Affairs and Institutional Effectiveness
>
> 6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p:
> 405.733.7580 | e:ibillen at rose.edu
>
> [image: 50-anniv-Email-signature-wht-bkg (002)]
>
>
>
>
>
>
> _______________________________________________
> OK-AIR mailing list
> OK-AIR at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/ok-air



-- 
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210

CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or
proprietary information, and may be used only by the person or entity to
which it is addressed. If the reader of this email is not the intended
recipient or his/her authorized agent, the reader is hereby notified that
any dissemination, distribution or copying of this email is prohibited. If
you have received this email in error, please notify the sender by replying
to this message and deleting this email immediately.
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From elopez at osrhe.edu  Fri May 22 10:15:18 2020
From: elopez at osrhe.edu (Lopez, Edurne)
Date: Fri, 22 May 2020 15:15:18 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
Message-ID: <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>

Hi Julie,

It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.

“For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.”  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn’t matter?


Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: Julie Sawyer <sawyerjk at nsuok.edu>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu>; ok-air at lists.onenet.net
Subject: Re: [OK-AIR] Spring reporting

Edurne:

To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.

Thanks,
Julie

On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:
Hi there,

To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:

I’m going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent it to you all.

Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?

Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting



  1.  Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?
  2.  How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.


Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness
6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>
[50-anniv-Email-signature-wht-bkg (002)]



_______________________________________________
OK-AIR mailing list
OK-AIR at lists.onenet.net<mailto:OK-AIR at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/ok-air


--
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210

CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.

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From sawyerjk at nsuok.edu  Fri May 22 10:23:03 2020
From: sawyerjk at nsuok.edu (Julie Sawyer)
Date: Fri, 22 May 2020 10:23:03 -0500
Subject: [OK-AIR] Spring reporting
In-Reply-To: <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
Message-ID: <CAKsz27PieawmS2wScHX7Vu8SkTKff4rAGPLk2kBMq1M3j=mjXw@mail.gmail.com>

If they all change to 99, it won't be an issue.  That greatly simplifies
the process.

Thanks for the quick response!

On Fri, May 22, 2020 at 10:15 AM Lopez, Edurne <elopez at osrhe.edu> wrote:

> Hi Julie,
>
>
>
> It will just be guidance on how to code things like classes for the Spring
> that went from face to face to online because of COVID. So, for example
> element 30 in E record (method of delivery) will be coded as other or 99
> for those cases.
>
>
>
> “For example, we did not adjust instruction modes in our system for our
> courses when we moved to no face-to-face meetings.”  I think all classes
> would be coded as  99/other for element 30/method of delivery because all
> classes moved to online, so my thinking is your not adjusting instruction
> modes in your system wouldn’t matter?
>
>
>
>
>
> *Note: *
>
> *I am teleworking normal business hours and days. *
>
> *Please contact me on my cell phone (202-840-2945) for the quickest
> response.  *
>
> *If office number preferred, I receive voicemails on my work email and
> will get back to you ASAP. *
>
>
>
>
>
> *Edurné Usseglio-López*
>
> Director of Student Performance Data
>
> Oklahoma State Regents for Higher Education
>
> 655 Research Parkway, Suite 200
>
> Oklahoma City, OK 73104
>
> P: (405) 225-9226
>
> C: (202) 840-2945
>
> elopez at osrhe.edu
>
>
>
> *From:* Julie Sawyer <sawyerjk at nsuok.edu>
> *Sent:* Friday, May 22, 2020 9:18 AM
> *To:* Lopez, Edurne <elopez at osrhe.edu>
> *Cc:* Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu>;
> ok-air at lists.onenet.net
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Edurne:
>
>
>
> To respond to your request about whether 3 weeks is enough time - For me,
> it depends on how many changes to our normal processes we are going to be
> required to make.  For example, we did not adjust instruction modes in our
> system for our courses when we moved to no face-to-face meetings.  Most
> were moved to online but some were moved to synchronous virtual meetings.
>
>
>
> Thanks,
>
> Julie
>
>
>
> On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu> wrote:
>
> Hi there,
>
>
>
> To Oklahoma schools reporting their UDS data to Oklahoma State Regents of
> Higher Education for the Spring 2020 semester:
>
>
>
> I’m going to be sending out a guidelines in the next couple of weeks to
> help with these sort of UDS in the age of COVID-19 questions. Please send
> along any other questions/concerns related to this topic and I will address
> them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent
> it to you all.
>
>
>
> Would that give you enough time to figure stuff out for the June 26, 2020
> UDS data submission deadline?
>
>
>
> *Note: *
>
> *I am teleworking normal business hours and days. *
>
> *Please contact me on my cell phone (202-840-2945) for the quickest
> response.  *
>
> *If office number preferred, I receive voicemails on my work email and
> will get back to you ASAP. *
>
>
>
>
>
> *Edurné Usseglio-López*
>
> Director of Student Performance Data
>
> Oklahoma State Regents for Higher Education
>
> 655 Research Parkway, Suite 200
>
> Oklahoma City, OK 73104
>
> P: (405) 225-9226
>
> C: (202) 840-2945
>
> elopez at osrhe.edu
>
>
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> *On Behalf Of *Jennifer
> Ivie Barth
> *Sent:* Thursday, May 21, 2020 5:07 PM
> *To:* ok-air at lists.onenet.net
> *Subject:* [OK-AIR] FW: Spring reporting
>
>
>
>
>
>    1. Are you all going to leave the original instruction_mode as
>    Traditional for this semester for those classes that were originally
>    face-to-face then had to go to online after COVID?
>    2. How do you report Hybrid courses?  In the past we have left these
>    as Traditional because they all met at least one day face-to-face.  We are
>    going to utilize a new format (some call it flex, some hy-flex) where the
>    students can attend in person OR online.  With our synchronized flex
>    courses the student attends online during the same time as the face-to-face
>    class.
>
>
>
>
>
> *Isabelle Billen* | Rose State College | Associate VP for Academic
> Affairs and Institutional Effectiveness
>
> 6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p:
> 405.733.7580 | e:ibillen at rose.edu
>
> [image: 50-anniv-Email-signature-wht-bkg (002)]
>
>
>
>
>
>
>
> _______________________________________________
> OK-AIR mailing list
> OK-AIR at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/ok-air
>
>
>
>
> --
>
> Julie Sawyer, Ph.D.
>
> Executive Director
>
> Institutional Effectiveness
>
> Northeastern State University
>
> Tahlequah, OK
>
> 918.444.2210
>
>
>
> CONFIDENTIALITY NOTICE
>
> This email, including attachments, may include confidential and/or
> proprietary information, and may be used only by the person or entity to
> which it is addressed. If the reader of this email is not the intended
> recipient or his/her authorized agent, the reader is hereby notified that
> any dissemination, distribution or copying of this email is prohibited. If
> you have received this email in error, please notify the sender by replying
> to this message and deleting this email immediately.
>
>
>


-- 
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210

CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or
proprietary information, and may be used only by the person or entity to
which it is addressed. If the reader of this email is not the intended
recipient or his/her authorized agent, the reader is hereby notified that
any dissemination, distribution or copying of this email is prohibited. If
you have received this email in error, please notify the sender by replying
to this message and deleting this email immediately.
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From kjohn at usao.edu  Fri May 22 10:35:46 2020
From: kjohn at usao.edu (Kristi John)
Date: Fri, 22 May 2020 15:35:46 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>,
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
Message-ID: <SA0PR11MB4735640A515DB5F3A25050E3C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>

Hello OK-AIR, I hope you and yours are doing well.

Edurne, thank you for your work to make this as easy of a very different submission as you are able, also, the timeline below works for me.

Great questions ladies and as always I am thankful for OK-AIR and our listserv for keeping us all on the same page.

Kristi

________________________________
From: OK-AIR <ok-air-bounces at lists.onenet.net> on behalf of Lopez, Edurne <elopez at osrhe.edu>
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net <ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting


Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



“For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.”  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn’t matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu>; ok-air at lists.onenet.net
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I’m going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





  1.  Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?
  2.  How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

[50-anniv-Email-signature-wht-bkg (002)]







_______________________________________________
OK-AIR mailing list
OK-AIR at lists.onenet.net<mailto:OK-AIR at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/ok-air




--

Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.


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From CBoling at uco.edu  Fri May 22 10:39:56 2020
From: CBoling at uco.edu (Cindy Boling)
Date: Fri, 22 May 2020 15:39:56 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
Message-ID: <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>

Wouldn’t we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.

Cindy Boling
University of Central Oklahoma
Institutional Effectiveness

From: OK-AIR <ok-air-bounces at lists.onenet.net> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net
Subject: Re: [OK-AIR] Spring reporting

Hi Julie,

It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.

“For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.”  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn’t matter?


Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

Edurne:

To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.

Thanks,
Julie

On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:
Hi there,

To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:

I’m going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent it to you all.

Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?

Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting



1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.


Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness
6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>
[50-anniv-Email-signature-wht-bkg (002)]



_______________________________________________
OK-AIR mailing list
OK-AIR at lists.onenet.net<mailto:OK-AIR at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/ok-air


--
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210

CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.

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From kjohn at usao.edu  Fri May 22 10:56:14 2020
From: kjohn at usao.edu (Kristi John)
Date: Fri, 22 May 2020 15:56:14 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>,
 <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>
Message-ID: <SA0PR11MB47358660A09B0E0360E8F109C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>

Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals on the arts side, just a couple of examples.

Kristi

________________________________
From: OK-AIR <ok-air-bounces at lists.onenet.net> on behalf of Cindy Boling <CBoling at uco.edu>
Sent: Friday, May 22, 2020 10:39 AM
To: Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net <ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting


Wouldn’t we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.



Cindy Boling

University of Central Oklahoma

Institutional Effectiveness



From: OK-AIR <ok-air-bounces at lists.onenet.net> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net
Subject: Re: [OK-AIR] Spring reporting



Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



“For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.”  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn’t matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I’m going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

[50-anniv-Email-signature-wht-bkg (002)]







_______________________________________________
OK-AIR mailing list
OK-AIR at lists.onenet.net<mailto:OK-AIR at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/ok-air




--

Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.


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From diane.fitzsimmons at swosu.edu  Fri May 22 11:04:53 2020
From: diane.fitzsimmons at swosu.edu (Fitzsimmons, Diane)
Date: Fri, 22 May 2020 16:04:53 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <SA0PR11MB47358660A09B0E0360E8F109C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>,
 <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>
 <SA0PR11MB47358660A09B0E0360E8F109C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>
Message-ID: <e6e900353a0d481d9df48fa02c14027d@swosu.edu>

I sought direction on this question from our Provost, and our decision (before Edurne's email) was to report Spring 2020 method of delivery on the basis of how classes started the semester and how the semester *should* have been if the pandemic had not happened, especially since the method of delivery was among the criteria used by the Department of Education to determine distribution of CARES funding.

However, we had planned to report summer courses as all online because that is how the classes are scheduled.

Thank you,
Diane Fitzsimmons
Institutional Effectiveness Specialist
Dept. of Institutional Research, Office of the Associate Provost
Southwestern Oklahoma State University
Hays Administration Building, Room 212
Weatherford, OK 73096
580-774-3212
diane.fitzsimmons at swosu.edu



From: OK-AIR [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Kristi John
Sent: Friday, May 22, 2020 10:56 AM
To: Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
Cc: ok-air at lists.onenet.net
Subject: Re: [OK-AIR] Spring reporting

Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals on the arts side, just a couple of examples.

Kristi

________________________________
From: OK-AIR <ok-air-bounces at lists.onenet.net> on behalf of Cindy Boling <CBoling at uco.edu>
Sent: Friday, May 22, 2020 10:39 AM
To: Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net <ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting


Wouldn't we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.



Cindy Boling

University of Central Oklahoma

Institutional Effectiveness



From: OK-AIR <ok-air-bounces at lists.onenet.net> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net
Subject: Re: [OK-AIR] Spring reporting



Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



"For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings."  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn't matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I'm going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I'm going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

[50-anniv-Email-signature-wht-bkg (002)]







_______________________________________________
OK-AIR mailing list
OK-AIR at lists.onenet.net<mailto:OK-AIR at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/ok-air




--

Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.


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From sawyerjk at nsuok.edu  Fri May 22 11:14:59 2020
From: sawyerjk at nsuok.edu (Julie Sawyer)
Date: Fri, 22 May 2020 11:14:59 -0500
Subject: [OK-AIR] Spring reporting
In-Reply-To: <e6e900353a0d481d9df48fa02c14027d@swosu.edu>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
 <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>
 <SA0PR11MB47358660A09B0E0360E8F109C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>
 <e6e900353a0d481d9df48fa02c14027d@swosu.edu>
Message-ID: <CAKsz27OsgcuQME8H7pkHsQPME7J5jG44VH6NYHmLcXPdYphCjg@mail.gmail.com>

We won't change the information on how the class started in our SIS so that
data will be retained.  We will have the adjusted coding in the UDS file.

Just a caution - The more columns we add to the UDS record, the more time
it's going to take to prepare the file.

Diane, we will also report all summer classes as online or interactive
video (that's how we report our synchronous courses conducted via Zoom).

Thanks,
Julie

On Fri, May 22, 2020 at 11:04 AM Fitzsimmons, Diane <
diane.fitzsimmons at swosu.edu> wrote:

> I sought direction on this question from our Provost, and our decision
> (before Edurne’s email) was to report Spring 2020 method of delivery on the
> basis of how classes started the semester and how the semester **should**
> have been if the pandemic had not happened, especially since the method of
> delivery was among the criteria used by the Department of Education to
> determine distribution of CARES funding.
>
>
>
> However, we had planned to report summer courses as all online because
> that is how the classes are scheduled.
>
>
>
> Thank you,
>
> Diane Fitzsimmons
>
> Institutional Effectiveness Specialist
>
> Dept. of Institutional Research, Office of the Associate Provost
>
> Southwestern Oklahoma State University
>
> Hays Administration Building, Room 212
>
> Weatherford, OK 73096
>
> 580-774-3212
>
> diane.fitzsimmons at swosu.edu
>
>
>
>
>
>
>
> *From:* OK-AIR [mailto:ok-air-bounces at lists.onenet.net] *On Behalf Of *Kristi
> John
> *Sent:* Friday, May 22, 2020 10:56 AM
> *To:* Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
> *Cc:* ok-air at lists.onenet.net
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Valid point Cindy! I am sure someone at some point will want to know how
> each of us handled the change and for different types of courses too. We
> didn't only go to distance ed either which 99 would catch, but will that be
> enough for the higher ups? We had to do some special setups due to our
> courses; I mean we had some students take their lab flies home to continue
> studying on the science side and did some Zoom music final recitals on the
> arts side, just a couple of examples.
>
>
>
> Kristi
>
>
> ------------------------------
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> on behalf of Cindy
> Boling <CBoling at uco.edu>
> *Sent:* Friday, May 22, 2020 10:39 AM
> *To:* Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu
> >
> *Cc:* ok-air at lists.onenet.net <ok-air at lists.onenet.net>
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Wouldn’t we want to know what the classes were for the first part of the
> semester? I think everyone is going to have a note that this was the COVID
> semester and assume that all classes ended as some sort of distance. I
> would suggest leaving the UDS submission as is and if the
> distance/alternative portion of the semester is needed, add a few columns
> at the end of the file.
>
>
>
> Cindy Boling
>
> University of Central Oklahoma
>
> Institutional Effectiveness
>
>
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> *On Behalf Of *Lopez,
> Edurne
> *Sent:* Friday, May 22, 2020 10:15 AM
> *To:* 'Julie Sawyer' <sawyerjk at nsuok.edu>
> *Cc:* ok-air at lists.onenet.net
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Hi Julie,
>
>
>
> It will just be guidance on how to code things like classes for the Spring
> that went from face to face to online because of COVID. So, for example
> element 30 in E record (method of delivery) will be coded as other or 99
> for those cases.
>
>
>
> “For example, we did not adjust instruction modes in our system for our
> courses when we moved to no face-to-face meetings.”  I think all classes
> would be coded as  99/other for element 30/method of delivery because all
> classes moved to online, so my thinking is your not adjusting instruction
> modes in your system wouldn’t matter?
>
>
>
>
>
> *Note: *
>
> *I am teleworking normal business hours and days. *
>
> *Please contact me on my cell phone (202-840-2945) for the quickest
> response.  *
>
> *If office number preferred, I receive voicemails on my work email and
> will get back to you ASAP. *
>
>
>
>
>
> *Edurné Usseglio-López*
>
> Director of Student Performance Data
>
> Oklahoma State Regents for Higher Education
>
> 655 Research Parkway, Suite 200
>
> Oklahoma City, OK 73104
>
> P: (405) 225-9226
>
> C: (202) 840-2945
>
> elopez at osrhe.edu
>
>
>
> *From:* Julie Sawyer <sawyerjk at nsuok.edu>
> *Sent:* Friday, May 22, 2020 9:18 AM
> *To:* Lopez, Edurne <elopez at osrhe.edu>
> *Cc:* Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu>;
> ok-air at lists.onenet.net
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Edurne:
>
>
>
> To respond to your request about whether 3 weeks is enough time - For me,
> it depends on how many changes to our normal processes we are going to be
> required to make.  For example, we did not adjust instruction modes in our
> system for our courses when we moved to no face-to-face meetings.  Most
> were moved to online but some were moved to synchronous virtual meetings.
>
>
>
> Thanks,
>
> Julie
>
>
>
> On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu> wrote:
>
> Hi there,
>
>
>
> To Oklahoma schools reporting their UDS data to Oklahoma State Regents of
> Higher Education for the Spring 2020 semester:
>
>
>
> I’m going to be sending out a guidelines in the next couple of weeks to
> help with these sort of UDS in the age of COVID-19 questions. Please send
> along any other questions/concerns related to this topic and I will address
> them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent
> it to you all.
>
>
>
> Would that give you enough time to figure stuff out for the June 26, 2020
> UDS data submission deadline?
>
>
>
> *Note: *
>
> *I am teleworking normal business hours and days. *
>
> *Please contact me on my cell phone (202-840-2945) for the quickest
> response.  *
>
> *If office number preferred, I receive voicemails on my work email and
> will get back to you ASAP. *
>
>
>
>
>
> *Edurné Usseglio-López*
>
> Director of Student Performance Data
>
> Oklahoma State Regents for Higher Education
>
> 655 Research Parkway, Suite 200
>
> Oklahoma City, OK 73104
>
> P: (405) 225-9226
>
> C: (202) 840-2945
>
> elopez at osrhe.edu
>
>
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> *On Behalf Of *Jennifer
> Ivie Barth
> *Sent:* Thursday, May 21, 2020 5:07 PM
> *To:* ok-air at lists.onenet.net
> *Subject:* [OK-AIR] FW: Spring reporting
>
>
>
>
>
> 1.       Are you all going to leave the original instruction_mode as
> Traditional for this semester for those classes that were originally
> face-to-face then had to go to online after COVID?
>
> 2.       How do you report Hybrid courses?  In the past we have left
> these as Traditional because they all met at least one day face-to-face.
> We are going to utilize a new format (some call it flex, some hy-flex)
> where the students can attend in person OR online.  With our synchronized
> flex courses the student attends online during the same time as the
> face-to-face class.
>
>
>
>
>
> *Isabelle Billen* | Rose State College | Associate VP for Academic
> Affairs and Institutional Effectiveness
>
> 6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p:
> 405.733.7580 | e:ibillen at rose.edu
>
> [image: 50-anniv-Email-signature-wht-bkg (002)]
>
>
>
>
>
>
>
> _______________________________________________
> OK-AIR mailing list
> OK-AIR at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/ok-air
>
>
>
>
> --
>
> Julie Sawyer, Ph.D.
>
> Executive Director
>
> Institutional Effectiveness
>
> Northeastern State University
>
> Tahlequah, OK
>
> 918.444.2210
>
>
>
> CONFIDENTIALITY NOTICE
>
> This email, including attachments, may include confidential and/or
> proprietary information, and may be used only by the person or entity to
> which it is addressed. If the reader of this email is not the intended
> recipient or his/her authorized agent, the reader is hereby notified that
> any dissemination, distribution or copying of this email is prohibited. If
> you have received this email in error, please notify the sender by replying
> to this message and deleting this email immediately.
>
>
>


-- 
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210

CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or
proprietary information, and may be used only by the person or entity to
which it is addressed. If the reader of this email is not the intended
recipient or his/her authorized agent, the reader is hereby notified that
any dissemination, distribution or copying of this email is prohibited. If
you have received this email in error, please notify the sender by replying
to this message and deleting this email immediately.
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From michelle.canan at okstate.edu  Fri May 22 11:18:14 2020
From: michelle.canan at okstate.edu (Canan, Michelle)
Date: Fri, 22 May 2020 16:18:14 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <e6e900353a0d481d9df48fa02c14027d@swosu.edu>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>,
 <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>
 <SA0PR11MB47358660A09B0E0360E8F109C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>
 <e6e900353a0d481d9df48fa02c14027d@swosu.edu>
Message-ID: <DM6PR03MB51960C8D21E351F7CFAA9B2B91B40@DM6PR03MB5196.namprd03.prod.outlook.com>

I was thinking the same as Diane. More than half of our term was held as originally planned. Since we are on a trimester calendar and we started January 3, the Covid change only affected the last 5 weeks of our term. To me, it makes more sense to report as originally scheduled and then provide an explanation via email to OSRHE describing how we adjusted the classes after the Covid directives were initiated.

Our summer courses will be offered online, if possible, and hands-on classes that must meet in person will meet on campus as usual.

Michelle

Michelle Canan
Director, Institutional Research

OSU Institute of Technology
1801 E 4th St
Okmulgee, OK 74447
918.293.5494
michelle.canan at okstate.edu<mailto:michelle.canan at okstate.edu>

osuit.edu/research




From: OK-AIR <ok-air-bounces at lists.onenet.net> On Behalf Of Fitzsimmons, Diane
Sent: Friday, May 22, 2020 11:05 AM
To: Kristi John <kjohn at usao.edu>; Cindy Boling <CBoling at uco.edu>; Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net
Subject: Re: [OK-AIR] Spring reporting

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe
I sought direction on this question from our Provost, and our decision (before Edurne's email) was to report Spring 2020 method of delivery on the basis of how classes started the semester and how the semester *should* have been if the pandemic had not happened, especially since the method of delivery was among the criteria used by the Department of Education to determine distribution of CARES funding.

However, we had planned to report summer courses as all online because that is how the classes are scheduled.

Thank you,
Diane Fitzsimmons
Institutional Effectiveness Specialist
Dept. of Institutional Research, Office of the Associate Provost
Southwestern Oklahoma State University
Hays Administration Building, Room 212
Weatherford, OK 73096
580-774-3212
diane.fitzsimmons at swosu.edu<mailto:diane.fitzsimmons at swosu.edu>



From: OK-AIR [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Kristi John
Sent: Friday, May 22, 2020 10:56 AM
To: Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals on the arts side, just a couple of examples.

Kristi

________________________________
From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> on behalf of Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>
Sent: Friday, May 22, 2020 10:39 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net> <ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>>
Subject: Re: [OK-AIR] Spring reporting


Wouldn't we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.



Cindy Boling

University of Central Oklahoma

Institutional Effectiveness



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



"For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings."  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn't matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I'm going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I'm going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

[50-anniv-Email-signature-wht-bkg (002)]







_______________________________________________
OK-AIR mailing list
OK-AIR at lists.onenet.net<mailto:OK-AIR at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/ok-air<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.onenet.net%2Fmailman%2Flistinfo%2Fok-air&data=02%7C01%7Cmichelle.canan%40okstate.edu%7Ceef7c3d5e2ee4b00f6bd08d7fe6a2123%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637257604093653821&sdata=a7bgSpHycnaub353akx%2Ba3KMkOV8rllk%2BOTTuaeV5rU%3D&reserved=0>




--

Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.


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From elopez at osrhe.edu  Fri May 22 11:55:34 2020
From: elopez at osrhe.edu (Lopez, Edurne)
Date: Fri, 22 May 2020 16:55:34 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <DM6PR03MB51960C8D21E351F7CFAA9B2B91B40@DM6PR03MB5196.namprd03.prod.outlook.com>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>,
 <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>
 <SA0PR11MB47358660A09B0E0360E8F109C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>
 <e6e900353a0d481d9df48fa02c14027d@swosu.edu>
 <DM6PR03MB51960C8D21E351F7CFAA9B2B91B40@DM6PR03MB5196.namprd03.prod.outlook.com>
Message-ID: <ed0259e3d42e4115b4857ba59b901205@osrhe.edu>

Good point about the distinction between classes that started as traditional face to face then being moved to online to those that were online from the start being need for analysis later.

How difficult would it be for you all to tease those out? Say reporting originally face to face classes to covid related switch to online as "99/other" and the originally online classes coded as they would have been normally. How would this set up, if it is feasible, affect the care act funding? The other/99 is coming down from Tony Hutchison, Dr. Blanke and other Vice Chancellors in Regents.

I think that adding columns to the UDS file would end up being more work for the schools and I'm not sure plausible for us because we are in the middle of a software transformation so lots of resources are going to that.

Julie, you say that your set up wouldn't work for this sort of distinction?

Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: Canan, Michelle <michelle.canan at okstate.edu>
Sent: Friday, May 22, 2020 11:18 AM
To: Fitzsimmons, Diane <diane.fitzsimmons at swosu.edu>; Kristi John <kjohn at usao.edu>; Cindy Boling <CBoling at uco.edu>; Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net
Subject: RE: [OK-AIR] Spring reporting

I was thinking the same as Diane. More than half of our term was held as originally planned. Since we are on a trimester calendar and we started January 3, the Covid change only affected the last 5 weeks of our term. To me, it makes more sense to report as originally scheduled and then provide an explanation via email to OSRHE describing how we adjusted the classes after the Covid directives were initiated.

Our summer courses will be offered online, if possible, and hands-on classes that must meet in person will meet on campus as usual.

Michelle

Michelle Canan
Director, Institutional Research

OSU Institute of Technology
1801 E 4th St
Okmulgee, OK 74447
918.293.5494
michelle.canan at okstate.edu<mailto:michelle.canan at okstate.edu>

osuit.edu/research




From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Fitzsimmons, Diane
Sent: Friday, May 22, 2020 11:05 AM
To: Kristi John <kjohn at usao.edu<mailto:kjohn at usao.edu>>; Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>; Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe
I sought direction on this question from our Provost, and our decision (before Edurne's email) was to report Spring 2020 method of delivery on the basis of how classes started the semester and how the semester *should* have been if the pandemic had not happened, especially since the method of delivery was among the criteria used by the Department of Education to determine distribution of CARES funding.

However, we had planned to report summer courses as all online because that is how the classes are scheduled.

Thank you,
Diane Fitzsimmons
Institutional Effectiveness Specialist
Dept. of Institutional Research, Office of the Associate Provost
Southwestern Oklahoma State University
Hays Administration Building, Room 212
Weatherford, OK 73096
580-774-3212
diane.fitzsimmons at swosu.edu<mailto:diane.fitzsimmons at swosu.edu>



From: OK-AIR [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Kristi John
Sent: Friday, May 22, 2020 10:56 AM
To: Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals on the arts side, just a couple of examples.

Kristi

________________________________
From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> on behalf of Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>
Sent: Friday, May 22, 2020 10:39 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net> <ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>>
Subject: Re: [OK-AIR] Spring reporting


Wouldn't we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.



Cindy Boling

University of Central Oklahoma

Institutional Effectiveness



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



"For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings."  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn't matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I'm going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I'm going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

[50-anniv-Email-signature-wht-bkg (002)]







_______________________________________________
OK-AIR mailing list
OK-AIR at lists.onenet.net<mailto:OK-AIR at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/ok-air<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.onenet.net%2Fmailman%2Flistinfo%2Fok-air&data=02%7C01%7Cmichelle.canan%40okstate.edu%7Ceef7c3d5e2ee4b00f6bd08d7fe6a2123%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637257604093653821&sdata=a7bgSpHycnaub353akx%2Ba3KMkOV8rllk%2BOTTuaeV5rU%3D&reserved=0>




--

Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.


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From sawyerjk at nsuok.edu  Fri May 22 12:04:52 2020
From: sawyerjk at nsuok.edu (Julie Sawyer)
Date: Fri, 22 May 2020 12:04:52 -0500
Subject: [OK-AIR] Spring reporting
In-Reply-To: <ed0259e3d42e4115b4857ba59b901205@osrhe.edu>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
 <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>
 <SA0PR11MB47358660A09B0E0360E8F109C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>
 <e6e900353a0d481d9df48fa02c14027d@swosu.edu>
 <DM6PR03MB51960C8D21E351F7CFAA9B2B91B40@DM6PR03MB5196.namprd03.prod.outlook.com>
 <ed0259e3d42e4115b4857ba59b901205@osrhe.edu>
Message-ID: <CAKsz27MKXrMGMzS1=Jv2LsTGv__XsG6tccQ-uvjzkweGfMPX4g@mail.gmail.com>

This would actually work well for us.  I will leave the courses that were
originally face-to-face or blended as is in our SIS but change them to
99-other in our UDS file.  As long as it's acceptable to use the 99 code
for both those classes that went to synchronous via Zoom and asynchronous
fully online, this change would cause us the least amount of work.

Thanks,
Julie

On Fri, May 22, 2020 at 11:55 AM Lopez, Edurne <elopez at osrhe.edu> wrote:

> Good point about the distinction between classes that started as
> traditional face to face then being moved to online to those that were
> online from the start being need for analysis later.
>
>
>
> How difficult would it be for you all to tease those out? Say reporting
> originally face to face classes to covid related switch to online as
> “99/other” and the originally online classes coded as they would have been
> normally. How would this set up, if it is feasible, affect the care act
> funding? The other/99 is coming down from Tony Hutchison, Dr. Blanke and
> other Vice Chancellors in Regents.
>
>
>
> I think that adding columns to the UDS file would end up being more work
> for the schools and I’m not sure plausible for us because we are in the
> middle of a software transformation so lots of resources are going to that.
>
>
>
> Julie, you say that your set up wouldn’t work for this sort of distinction?
>
>
>
> *Note: *
>
> *I am teleworking normal business hours and days. *
>
> *Please contact me on my cell phone (202-840-2945) for the quickest
> response.  *
>
> *If office number preferred, I receive voicemails on my work email and
> will get back to you ASAP. *
>
>
>
>
>
> *Edurné Usseglio-López*
>
> Director of Student Performance Data
>
> Oklahoma State Regents for Higher Education
>
> 655 Research Parkway, Suite 200
>
> Oklahoma City, OK 73104
>
> P: (405) 225-9226
>
> C: (202) 840-2945
>
> elopez at osrhe.edu
>
>
>
> *From:* Canan, Michelle <michelle.canan at okstate.edu>
> *Sent:* Friday, May 22, 2020 11:18 AM
> *To:* Fitzsimmons, Diane <diane.fitzsimmons at swosu.edu>; Kristi John <
> kjohn at usao.edu>; Cindy Boling <CBoling at uco.edu>; Lopez, Edurne <
> elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
> *Cc:* ok-air at lists.onenet.net
> *Subject:* RE: [OK-AIR] Spring reporting
>
>
>
> I was thinking the same as Diane. More than half of our term was held as
> originally planned. Since we are on a trimester calendar and we started
> January 3, the Covid change only affected the last 5 weeks of our term. To
> me, it makes more sense to report as originally scheduled and then provide
> an explanation via email to OSRHE describing how we adjusted the classes
> after the Covid directives were initiated.
>
>
>
> Our summer courses will be offered online, if possible, and hands-on
> classes that must meet in person will meet on campus as usual.
>
>
>
> Michelle
>
>
>
> Michelle Canan
>
> Director, Institutional Research
>
>
>
> OSU Institute of Technology
>
> 1801 E 4th St
>
> Okmulgee, OK 74447
>
> 918.293.5494
>
> michelle.canan at okstate.edu
>
>
>
> osuit.edu/research
>
>
>
>
>
>
>
>
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> *On Behalf Of *Fitzsimmons,
> Diane
> *Sent:* Friday, May 22, 2020 11:05 AM
> *To:* Kristi John <kjohn at usao.edu>; Cindy Boling <CBoling at uco.edu>;
> Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
> *Cc:* ok-air at lists.onenet.net
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> *CAUTION:* This email originated from outside of the organization. Do not
> click links or open attachments unless you recognize the sender and know
> the content is safe
>
> I sought direction on this question from our Provost, and our decision
> (before Edurne’s email) was to report Spring 2020 method of delivery on the
> basis of how classes started the semester and how the semester **should**
> have been if the pandemic had not happened, especially since the method of
> delivery was among the criteria used by the Department of Education to
> determine distribution of CARES funding.
>
>
>
> However, we had planned to report summer courses as all online because
> that is how the classes are scheduled.
>
>
>
> Thank you,
>
> Diane Fitzsimmons
>
> Institutional Effectiveness Specialist
>
> Dept. of Institutional Research, Office of the Associate Provost
>
> Southwestern Oklahoma State University
>
> Hays Administration Building, Room 212
>
> Weatherford, OK 73096
>
> 580-774-3212
>
> diane.fitzsimmons at swosu.edu
>
>
>
>
>
>
>
> *From:* OK-AIR [mailto:ok-air-bounces at lists.onenet.net
> <ok-air-bounces at lists.onenet.net>] *On Behalf Of *Kristi John
> *Sent:* Friday, May 22, 2020 10:56 AM
> *To:* Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
> *Cc:* ok-air at lists.onenet.net
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Valid point Cindy! I am sure someone at some point will want to know how
> each of us handled the change and for different types of courses too. We
> didn't only go to distance ed either which 99 would catch, but will that be
> enough for the higher ups? We had to do some special setups due to our
> courses; I mean we had some students take their lab flies home to continue
> studying on the science side and did some Zoom music final recitals on the
> arts side, just a couple of examples.
>
>
>
> Kristi
>
>
> ------------------------------
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> on behalf of Cindy
> Boling <CBoling at uco.edu>
> *Sent:* Friday, May 22, 2020 10:39 AM
> *To:* Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu
> >
> *Cc:* ok-air at lists.onenet.net <ok-air at lists.onenet.net>
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Wouldn’t we want to know what the classes were for the first part of the
> semester? I think everyone is going to have a note that this was the COVID
> semester and assume that all classes ended as some sort of distance. I
> would suggest leaving the UDS submission as is and if the
> distance/alternative portion of the semester is needed, add a few columns
> at the end of the file.
>
>
>
> Cindy Boling
>
> University of Central Oklahoma
>
> Institutional Effectiveness
>
>
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> *On Behalf Of *Lopez,
> Edurne
> *Sent:* Friday, May 22, 2020 10:15 AM
> *To:* 'Julie Sawyer' <sawyerjk at nsuok.edu>
> *Cc:* ok-air at lists.onenet.net
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Hi Julie,
>
>
>
> It will just be guidance on how to code things like classes for the Spring
> that went from face to face to online because of COVID. So, for example
> element 30 in E record (method of delivery) will be coded as other or 99
> for those cases.
>
>
>
> “For example, we did not adjust instruction modes in our system for our
> courses when we moved to no face-to-face meetings.”  I think all classes
> would be coded as  99/other for element 30/method of delivery because all
> classes moved to online, so my thinking is your not adjusting instruction
> modes in your system wouldn’t matter?
>
>
>
>
>
> *Note: *
>
> *I am teleworking normal business hours and days. *
>
> *Please contact me on my cell phone (202-840-2945) for the quickest
> response.  *
>
> *If office number preferred, I receive voicemails on my work email and
> will get back to you ASAP. *
>
>
>
>
>
> *Edurné Usseglio-López*
>
> Director of Student Performance Data
>
> Oklahoma State Regents for Higher Education
>
> 655 Research Parkway, Suite 200
>
> Oklahoma City, OK 73104
>
> P: (405) 225-9226
>
> C: (202) 840-2945
>
> elopez at osrhe.edu
>
>
>
> *From:* Julie Sawyer <sawyerjk at nsuok.edu>
> *Sent:* Friday, May 22, 2020 9:18 AM
> *To:* Lopez, Edurne <elopez at osrhe.edu>
> *Cc:* Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu>;
> ok-air at lists.onenet.net
> *Subject:* Re: [OK-AIR] Spring reporting
>
>
>
> Edurne:
>
>
>
> To respond to your request about whether 3 weeks is enough time - For me,
> it depends on how many changes to our normal processes we are going to be
> required to make.  For example, we did not adjust instruction modes in our
> system for our courses when we moved to no face-to-face meetings.  Most
> were moved to online but some were moved to synchronous virtual meetings.
>
>
>
> Thanks,
>
> Julie
>
>
>
> On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu> wrote:
>
> Hi there,
>
>
>
> To Oklahoma schools reporting their UDS data to Oklahoma State Regents of
> Higher Education for the Spring 2020 semester:
>
>
>
> I’m going to be sending out a guidelines in the next couple of weeks to
> help with these sort of UDS in the age of COVID-19 questions. Please send
> along any other questions/concerns related to this topic and I will address
> them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent
> it to you all.
>
>
>
> Would that give you enough time to figure stuff out for the June 26, 2020
> UDS data submission deadline?
>
>
>
> *Note: *
>
> *I am teleworking normal business hours and days. *
>
> *Please contact me on my cell phone (202-840-2945) for the quickest
> response.  *
>
> *If office number preferred, I receive voicemails on my work email and
> will get back to you ASAP. *
>
>
>
>
>
> *Edurné Usseglio-López*
>
> Director of Student Performance Data
>
> Oklahoma State Regents for Higher Education
>
> 655 Research Parkway, Suite 200
>
> Oklahoma City, OK 73104
>
> P: (405) 225-9226
>
> C: (202) 840-2945
>
> elopez at osrhe.edu
>
>
>
> *From:* OK-AIR <ok-air-bounces at lists.onenet.net> *On Behalf Of *Jennifer
> Ivie Barth
> *Sent:* Thursday, May 21, 2020 5:07 PM
> *To:* ok-air at lists.onenet.net
> *Subject:* [OK-AIR] FW: Spring reporting
>
>
>
>
>
> 1.       Are you all going to leave the original instruction_mode as
> Traditional for this semester for those classes that were originally
> face-to-face then had to go to online after COVID?
>
> 2.       How do you report Hybrid courses?  In the past we have left
> these as Traditional because they all met at least one day face-to-face.
> We are going to utilize a new format (some call it flex, some hy-flex)
> where the students can attend in person OR online.  With our synchronized
> flex courses the student attends online during the same time as the
> face-to-face class.
>
>
>
>
>
> *Isabelle Billen* | Rose State College | Associate VP for Academic
> Affairs and Institutional Effectiveness
>
> 6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p:
> 405.733.7580 | e:ibillen at rose.edu
>
> [image: 50-anniv-Email-signature-wht-bkg (002)]
>
>
>
>
>
>
>
> _______________________________________________
> OK-AIR mailing list
> OK-AIR at lists.onenet.net
> https://lists.onenet.net/mailman/listinfo/ok-air
> <https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.onenet.net%2Fmailman%2Flistinfo%2Fok-air&data=02%7C01%7Cmichelle.canan%40okstate.edu%7Ceef7c3d5e2ee4b00f6bd08d7fe6a2123%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637257604093653821&sdata=a7bgSpHycnaub353akx%2Ba3KMkOV8rllk%2BOTTuaeV5rU%3D&reserved=0>
>
>
>
>
> --
>
> Julie Sawyer, Ph.D.
>
> Executive Director
>
> Institutional Effectiveness
>
> Northeastern State University
>
> Tahlequah, OK
>
> 918.444.2210
>
>
>
> CONFIDENTIALITY NOTICE
>
> This email, including attachments, may include confidential and/or
> proprietary information, and may be used only by the person or entity to
> which it is addressed. If the reader of this email is not the intended
> recipient or his/her authorized agent, the reader is hereby notified that
> any dissemination, distribution or copying of this email is prohibited. If
> you have received this email in error, please notify the sender by replying
> to this message and deleting this email immediately.
>
>
>


-- 
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210

CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or
proprietary information, and may be used only by the person or entity to
which it is addressed. If the reader of this email is not the intended
recipient or his/her authorized agent, the reader is hereby notified that
any dissemination, distribution or copying of this email is prohibited. If
you have received this email in error, please notify the sender by replying
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From kjohn at usao.edu  Fri May 22 12:14:19 2020
From: kjohn at usao.edu (Kristi John)
Date: Fri, 22 May 2020 17:14:19 +0000
Subject: [OK-AIR] Spring reporting
In-Reply-To: <CAKsz27MKXrMGMzS1=Jv2LsTGv__XsG6tccQ-uvjzkweGfMPX4g@mail.gmail.com>
References: <4E11545131CFE8428D5F3A35A70CCA6BC18EAFAC@Vesta.admin.rose.cc.ok.us>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F58C6@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C0ECB0E1E0AE57A81BCDF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F6009@Vesta.admin.rose.cc.ok.us>
 <DM5PR04MB0762C28A4E872CAA7DCC871FF5B70@DM5PR04MB0762.namprd04.prod.outlook.com>
 <cc9ebd5c144a4c559c91bb32a008b3d8@osrhe.edu>
 <CAKsz27MwVz2cT_h-yPrJ3b9+j7J2YtgY-4=98zmAUEavgNeqwA@mail.gmail.com>
 <6a6ac7bbf7674c7a94ab856b3d652164@osrhe.edu>
 <DM6PR08MB62338551F719B46770B5C3DFBBB40@DM6PR08MB6233.namprd08.prod.outlook.com>
 <SA0PR11MB47358660A09B0E0360E8F109C0B40@SA0PR11MB4735.namprd11.prod.outlook.com>
 <e6e900353a0d481d9df48fa02c14027d@swosu.edu>
 <DM6PR03MB51960C8D21E351F7CFAA9B2B91B40@DM6PR03MB5196.namprd03.prod.outlook.com>
 <ed0259e3d42e4115b4857ba59b901205@osrhe.edu>,
 <CAKsz27MKXrMGMzS1=Jv2LsTGv__XsG6tccQ-uvjzkweGfMPX4g@mail.gmail.com>
Message-ID: <SA0PR11MB4735F47A911DF1BD1CEA5BCDC0B40@SA0PR11MB4735.namprd11.prod.outlook.com>

This works for me, and I will just keep an internal dataset of the more detailed situations in case questions regarding them come up later.

Kristi

________________________________
From: Julie Sawyer <sawyerjk at nsuok.edu>
Sent: Friday, May 22, 2020 12:04:52 PM
To: Lopez, Edurne <elopez at osrhe.edu>
Cc: Canan, Michelle <michelle.canan at okstate.edu>; Fitzsimmons, Diane <diane.fitzsimmons at swosu.edu>; Kristi John <kjohn at usao.edu>; Cindy Boling <CBoling at uco.edu>; ok-air at lists.onenet.net <ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting


CAUTION: This email originated from outside of USAO, and/or from an unknown/non-trusted domain. Do NOT click links or open attachments UNLESS you recognize the sender and know the content is safe.


This would actually work well for us.  I will leave the courses that were originally face-to-face or blended as is in our SIS but change them to 99-other in our UDS file.  As long as it's acceptable to use the 99 code for both those classes that went to synchronous via Zoom and asynchronous fully online, this change would cause us the least amount of work.

Thanks,
Julie

On Fri, May 22, 2020 at 11:55 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Good point about the distinction between classes that started as traditional face to face then being moved to online to those that were online from the start being need for analysis later.



How difficult would it be for you all to tease those out? Say reporting originally face to face classes to covid related switch to online as “99/other” and the originally online classes coded as they would have been normally. How would this set up, if it is feasible, affect the care act funding? The other/99 is coming down from Tony Hutchison, Dr. Blanke and other Vice Chancellors in Regents.



I think that adding columns to the UDS file would end up being more work for the schools and I’m not sure plausible for us because we are in the middle of a software transformation so lots of resources are going to that.



Julie, you say that your set up wouldn’t work for this sort of distinction?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Canan, Michelle <michelle.canan at okstate.edu<mailto:michelle.canan at okstate.edu>>
Sent: Friday, May 22, 2020 11:18 AM
To: Fitzsimmons, Diane <diane.fitzsimmons at swosu.edu<mailto:diane.fitzsimmons at swosu.edu>>; Kristi John <kjohn at usao.edu<mailto:kjohn at usao.edu>>; Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>; Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: RE: [OK-AIR] Spring reporting



I was thinking the same as Diane. More than half of our term was held as originally planned. Since we are on a trimester calendar and we started January 3, the Covid change only affected the last 5 weeks of our term. To me, it makes more sense to report as originally scheduled and then provide an explanation via email to OSRHE describing how we adjusted the classes after the Covid directives were initiated.



Our summer courses will be offered online, if possible, and hands-on classes that must meet in person will meet on campus as usual.



Michelle



Michelle Canan

Director, Institutional Research



OSU Institute of Technology

1801 E 4th St

Okmulgee, OK 74447

918.293.5494

michelle.canan at okstate.edu<mailto:michelle.canan at okstate.edu>



osuit.edu/research<http://osuit.edu/research>









From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Fitzsimmons, Diane
Sent: Friday, May 22, 2020 11:05 AM
To: Kristi John <kjohn at usao.edu<mailto:kjohn at usao.edu>>; Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>; Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe

I sought direction on this question from our Provost, and our decision (before Edurne’s email) was to report Spring 2020 method of delivery on the basis of how classes started the semester and how the semester *should* have been if the pandemic had not happened, especially since the method of delivery was among the criteria used by the Department of Education to determine distribution of CARES funding.



However, we had planned to report summer courses as all online because that is how the classes are scheduled.



Thank you,

Diane Fitzsimmons

Institutional Effectiveness Specialist

Dept. of Institutional Research, Office of the Associate Provost

Southwestern Oklahoma State University

Hays Administration Building, Room 212

Weatherford, OK 73096

580-774-3212

diane.fitzsimmons at swosu.edu<mailto:diane.fitzsimmons at swosu.edu>







From: OK-AIR [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Kristi John
Sent: Friday, May 22, 2020 10:56 AM
To: Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals on the arts side, just a couple of examples.



Kristi



________________________________

From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> on behalf of Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>
Sent: Friday, May 22, 2020 10:39 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net> <ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>>
Subject: Re: [OK-AIR] Spring reporting



Wouldn’t we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.



Cindy Boling

University of Central Oklahoma

Institutional Effectiveness



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



“For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.”  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn’t matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I’m going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I’m going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

[50-anniv-Email-signature-wht-bkg (002)]







_______________________________________________
OK-AIR mailing list
OK-AIR at lists.onenet.net<mailto:OK-AIR at lists.onenet.net>
https://lists.onenet.net/mailman/listinfo/ok-air<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flists.onenet.net%2Fmailman%2Flistinfo%2Fok-air&data=02%7C01%7Cmichelle.canan%40okstate.edu%7Ceef7c3d5e2ee4b00f6bd08d7fe6a2123%7C2a69c91de8494e34a230cdf8b27e1964%7C0%7C0%7C637257604093653821&sdata=a7bgSpHycnaub353akx%2Ba3KMkOV8rllk%2BOTTuaeV5rU%3D&reserved=0>




--

Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.




--
Julie Sawyer, Ph.D.
Executive Director
Institutional Effectiveness
Northeastern State University
Tahlequah, OK
918.444.2210

CONFIDENTIALITY NOTICE

This email, including attachments, may include confidential and/or proprietary information, and may be used only by the person or entity to which it is addressed. If the reader of this email is not the intended recipient or his/her authorized agent, the reader is hereby notified that any dissemination, distribution or copying of this email is prohibited. If you have received this email in error, please notify the sender by replying to this message and deleting this email immediately.

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From ibillen at rose.edu  Fri May 22 13:54:57 2020
From: ibillen at rose.edu (Billen, Isabelle)
Date: Fri, 22 May 2020 18:54:57 +0000
Subject: [OK-AIR] OK-AIR Digest, Vol 73, Issue 12
In-Reply-To: <mailman.923.1590166679.1451.ok-air@lists.onenet.net>
References: <mailman.923.1590166679.1451.ok-air@lists.onenet.net>
Message-ID: <4E11545131CFE8428D5F3A35A70CCA6BC18F7D86@Vesta.admin.rose.cc.ok.us>

I think it would be fairly easy for us to code the 99/other on those that were traditional but switched to online for COVID, just for purposes of UDS.  We would leave the mode as traditional in our system.
Izzy--Rose State

-----Original Message-----
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Sent: Friday, May 22, 2020 11:58 AM
To: ok-air at lists.onenet.net
Subject: OK-AIR Digest, Vol 73, Issue 12

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Today's Topics:

   1. Re: Spring reporting (Lopez, Edurne)


----------------------------------------------------------------------

Message: 1
Date: Fri, 22 May 2020 16:55:34 +0000
From: "Lopez, Edurne" <elopez at osrhe.edu>
To: "'Canan, Michelle'" <michelle.canan at okstate.edu>, "Fitzsimmons,
	Diane" <diane.fitzsimmons at swosu.edu>, Kristi John <kjohn at usao.edu>,
	Cindy Boling <CBoling at uco.edu>, 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: "ok-air at lists.onenet.net" <ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting
Message-ID: <ed0259e3d42e4115b4857ba59b901205 at osrhe.edu>
Content-Type: text/plain; charset="iso-8859-1"

Good point about the distinction between classes that started as traditional face to face then being moved to online to those that were online from the start being need for analysis later.

How difficult would it be for you all to tease those out? Say reporting originally face to face classes to covid related switch to online as "99/other" and the originally online classes coded as they would have been normally. How would this set up, if it is feasible, affect the care act funding? The other/99 is coming down from Tony Hutchison, Dr. Blanke and other Vice Chancellors in Regents.

I think that adding columns to the UDS file would end up being more work for the schools and I'm not sure plausible for us because we are in the middle of a software transformation so lots of resources are going to that.

Julie, you say that your set up wouldn't work for this sort of distinction?

Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: Canan, Michelle <michelle.canan at okstate.edu>
Sent: Friday, May 22, 2020 11:18 AM
To: Fitzsimmons, Diane <diane.fitzsimmons at swosu.edu>; Kristi John <kjohn at usao.edu>; Cindy Boling <CBoling at uco.edu>; Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net
Subject: RE: [OK-AIR] Spring reporting

I was thinking the same as Diane. More than half of our term was held as originally planned. Since we are on a trimester calendar and we started January 3, the Covid change only affected the last 5 weeks of our term. To me, it makes more sense to report as originally scheduled and then provide an explanation via email to OSRHE describing how we adjusted the classes after the Covid directives were initiated.

Our summer courses will be offered online, if possible, and hands-on classes that must meet in person will meet on campus as usual.

Michelle

Michelle Canan
Director, Institutional Research

OSU Institute of Technology
1801 E 4th St
Okmulgee, OK 74447
918.293.5494
michelle.canan at okstate.edu<mailto:michelle.canan at okstate.edu>

osuit.edu/research




From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Fitzsimmons, Diane
Sent: Friday, May 22, 2020 11:05 AM
To: Kristi John <kjohn at usao.edu<mailto:kjohn at usao.edu>>; Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>; Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe I sought direction on this question from our Provost, and our decision (before Edurne's email) was to report Spring 2020 method of delivery on the basis of how classes started the semester and how the semester *should* have been if the pandemic had not happened, especially since the method of delivery was among the criteria used by the Department of Education to determine distribution of CARES funding.

However, we had planned to report summer courses as all online because that is how the classes are scheduled.

Thank you,
Diane Fitzsimmons
Institutional Effectiveness Specialist
Dept. of Institutional Research, Office of the Associate Provost Southwestern Oklahoma State University Hays Administration Building, Room 212 Weatherford, OK 73096
580-774-3212
diane.fitzsimmons at swosu.edu<mailto:diane.fitzsimmons at swosu.edu>



From: OK-AIR [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Kristi John
Sent: Friday, May 22, 2020 10:56 AM
To: Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals on the arts side, just a couple of examples.

Kristi

________________________________
From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> on behalf of Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>
Sent: Friday, May 22, 2020 10:39 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net> <ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>>
Subject: Re: [OK-AIR] Spring reporting


Wouldn't we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.



Cindy Boling

University of Central Oklahoma

Institutional Effectiveness



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



"For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings."  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn't matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I'm going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I'm going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

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--

Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



CONFIDENTIALITY NOTICE

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End of OK-AIR Digest, Vol 73, Issue 12
**************************************

From elopez at osrhe.edu  Fri May 22 15:42:06 2020
From: elopez at osrhe.edu (Lopez, Edurne)
Date: Fri, 22 May 2020 20:42:06 +0000
Subject: [OK-AIR] OK-AIR Digest, Vol 73, Issue 12
In-Reply-To: <4E11545131CFE8428D5F3A35A70CCA6BC18F7D86@Vesta.admin.rose.cc.ok.us>
References: <mailman.923.1590166679.1451.ok-air@lists.onenet.net>
 <4E11545131CFE8428D5F3A35A70CCA6BC18F7D86@Vesta.admin.rose.cc.ok.us>
Message-ID: <f562151286904c47a82bae2d35efe15e@osrhe.edu>

To Oklahoma schools reporting UDS to the Oklahoma State Regents for Higher Education: 

Ok, I've gotten a few responses back that reporting teleworking/traditional classes this way (see below) would be ok. If anyone has strong feelings about not doing it this way then we can brainstorm again on what to do.


Report originally face to face classes to covid related switch to online as "99/other" and the originally online classes coded as they would have been normally. Note: 



I am teleworking normal business hours and days. 
Please contact me on my cell phone (202-840-2945) for the quickest response.  
If office number preferred, I receive voicemails on my work email and will get back to you ASAP. 


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu

-----Original Message-----
From: OK-AIR <ok-air-bounces at lists.onenet.net> On Behalf Of Billen, Isabelle
Sent: Friday, May 22, 2020 1:55 PM
To: ok-air at lists.onenet.net
Subject: Re: [OK-AIR] OK-AIR Digest, Vol 73, Issue 12

I think it would be fairly easy for us to code the 99/other on those that were traditional but switched to online for COVID, just for purposes of UDS.  We would leave the mode as traditional in our system.
Izzy--Rose State

-----Original Message-----
From: OK-AIR <ok-air-bounces at lists.onenet.net> On Behalf Of ok-air-request at lists.onenet.net
Sent: Friday, May 22, 2020 11:58 AM
To: ok-air at lists.onenet.net
Subject: OK-AIR Digest, Vol 73, Issue 12

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Today's Topics:

   1. Re: Spring reporting (Lopez, Edurne)


----------------------------------------------------------------------

Message: 1
Date: Fri, 22 May 2020 16:55:34 +0000
From: "Lopez, Edurne" <elopez at osrhe.edu>
To: "'Canan, Michelle'" <michelle.canan at okstate.edu>, "Fitzsimmons,
	Diane" <diane.fitzsimmons at swosu.edu>, Kristi John <kjohn at usao.edu>,
	Cindy Boling <CBoling at uco.edu>, 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: "ok-air at lists.onenet.net" <ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting
Message-ID: <ed0259e3d42e4115b4857ba59b901205 at osrhe.edu>
Content-Type: text/plain; charset="iso-8859-1"

Good point about the distinction between classes that started as traditional face to face then being moved to online to those that were online from the start being need for analysis later.

How difficult would it be for you all to tease those out? Say reporting originally face to face classes to covid related switch to online as "99/other" and the originally online classes coded as they would have been normally. How would this set up, if it is feasible, affect the care act funding? The other/99 is coming down from Tony Hutchison, Dr. Blanke and other Vice Chancellors in Regents.

I think that adding columns to the UDS file would end up being more work for the schools and I'm not sure plausible for us because we are in the middle of a software transformation so lots of resources are going to that.

Julie, you say that your set up wouldn't work for this sort of distinction?

Note:
I am teleworking normal business hours and days.
Please contact me on my cell phone (202-840-2945) for the quickest response.
If office number preferred, I receive voicemails on my work email and will get back to you ASAP.


Edurné Usseglio-López
Director of Student Performance Data
Oklahoma State Regents for Higher Education
655 Research Parkway, Suite 200
Oklahoma City, OK 73104
P: (405) 225-9226
C: (202) 840-2945
elopez at osrhe.edu<mailto:elopez at osrhe.edu>

From: Canan, Michelle <michelle.canan at okstate.edu>
Sent: Friday, May 22, 2020 11:18 AM
To: Fitzsimmons, Diane <diane.fitzsimmons at swosu.edu>; Kristi John <kjohn at usao.edu>; Cindy Boling <CBoling at uco.edu>; Lopez, Edurne <elopez at osrhe.edu>; 'Julie Sawyer' <sawyerjk at nsuok.edu>
Cc: ok-air at lists.onenet.net
Subject: RE: [OK-AIR] Spring reporting

I was thinking the same as Diane. More than half of our term was held as originally planned. Since we are on a trimester calendar and we started January 3, the Covid change only affected the last 5 weeks of our term. To me, it makes more sense to report as originally scheduled and then provide an explanation via email to OSRHE describing how we adjusted the classes after the Covid directives were initiated.

Our summer courses will be offered online, if possible, and hands-on classes that must meet in person will meet on campus as usual.

Michelle

Michelle Canan
Director, Institutional Research

OSU Institute of Technology
1801 E 4th St
Okmulgee, OK 74447
918.293.5494
michelle.canan at okstate.edu<mailto:michelle.canan at okstate.edu>

osuit.edu/research




From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Fitzsimmons, Diane
Sent: Friday, May 22, 2020 11:05 AM
To: Kristi John <kjohn at usao.edu<mailto:kjohn at usao.edu>>; Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>; Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe I sought direction on this question from our Provost, and our decision (before Edurne's email) was to report Spring 2020 method of delivery on the basis of how classes started the semester and how the semester *should* have been if the pandemic had not happened, especially since the method of delivery was among the criteria used by the Department of Education to determine distribution of CARES funding.

However, we had planned to report summer courses as all online because that is how the classes are scheduled.

Thank you,
Diane Fitzsimmons
Institutional Effectiveness Specialist
Dept. of Institutional Research, Office of the Associate Provost Southwestern Oklahoma State University Hays Administration Building, Room 212 Weatherford, OK 73096
580-774-3212
diane.fitzsimmons at swosu.edu<mailto:diane.fitzsimmons at swosu.edu>



From: OK-AIR [mailto:ok-air-bounces at lists.onenet.net] On Behalf Of Kristi John
Sent: Friday, May 22, 2020 10:56 AM
To: Cindy Boling; Lopez, Edurne; 'Julie Sawyer'
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting

Valid point Cindy! I am sure someone at some point will want to know how each of us handled the change and for different types of courses too. We didn't only go to distance ed either which 99 would catch, but will that be enough for the higher ups? We had to do some special setups due to our courses; I mean we had some students take their lab flies home to continue studying on the science side and did some Zoom music final recitals on the arts side, just a couple of examples.

Kristi

________________________________
From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> on behalf of Cindy Boling <CBoling at uco.edu<mailto:CBoling at uco.edu>>
Sent: Friday, May 22, 2020 10:39 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>; 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net> <ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>>
Subject: Re: [OK-AIR] Spring reporting


Wouldn't we want to know what the classes were for the first part of the semester? I think everyone is going to have a note that this was the COVID semester and assume that all classes ended as some sort of distance. I would suggest leaving the UDS submission as is and if the distance/alternative portion of the semester is needed, add a few columns at the end of the file.



Cindy Boling

University of Central Oklahoma

Institutional Effectiveness



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Lopez, Edurne
Sent: Friday, May 22, 2020 10:15 AM
To: 'Julie Sawyer' <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Cc: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Hi Julie,



It will just be guidance on how to code things like classes for the Spring that went from face to face to online because of COVID. So, for example element 30 in E record (method of delivery) will be coded as other or 99 for those cases.



"For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings."  I think all classes would be coded as  99/other for element 30/method of delivery because all classes moved to online, so my thinking is your not adjusting instruction modes in your system wouldn't matter?





Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: Julie Sawyer <sawyerjk at nsuok.edu<mailto:sawyerjk at nsuok.edu>>
Sent: Friday, May 22, 2020 9:18 AM
To: Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>>
Cc: Jennifer Ivie Barth <jennifer.ivie at tulsacc.edu<mailto:jennifer.ivie at tulsacc.edu>>; ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: Re: [OK-AIR] Spring reporting



Edurne:



To respond to your request about whether 3 weeks is enough time - For me, it depends on how many changes to our normal processes we are going to be required to make.  For example, we did not adjust instruction modes in our system for our courses when we moved to no face-to-face meetings.  Most were moved to online but some were moved to synchronous virtual meetings.



Thanks,

Julie



On Fri, May 22, 2020 at 8:43 AM Lopez, Edurne <elopez at osrhe.edu<mailto:elopez at osrhe.edu>> wrote:

Hi there,



To Oklahoma schools reporting their UDS data to Oklahoma State Regents of Higher Education for the Spring 2020 semester:



I'm going to be sending out a guidelines in the next couple of weeks to help with these sort of UDS in the age of COVID-19 questions. Please send along any other questions/concerns related to this topic and I will address them in the guidance. I'm going to shoot a deadline of June 5, 2020 to sent it to you all.



Would that give you enough time to figure stuff out for the June 26, 2020 UDS data submission deadline?



Note:

I am teleworking normal business hours and days.

Please contact me on my cell phone (202-840-2945) for the quickest response.

If office number preferred, I receive voicemails on my work email and will get back to you ASAP.





Edurné Usseglio-López

Director of Student Performance Data

Oklahoma State Regents for Higher Education

655 Research Parkway, Suite 200

Oklahoma City, OK 73104

P: (405) 225-9226

C: (202) 840-2945

elopez at osrhe.edu<mailto:elopez at osrhe.edu>



From: OK-AIR <ok-air-bounces at lists.onenet.net<mailto:ok-air-bounces at lists.onenet.net>> On Behalf Of Jennifer Ivie Barth
Sent: Thursday, May 21, 2020 5:07 PM
To: ok-air at lists.onenet.net<mailto:ok-air at lists.onenet.net>
Subject: [OK-AIR] FW: Spring reporting





1.       Are you all going to leave the original instruction_mode as Traditional for this semester for those classes that were originally face-to-face then had to go to online after COVID?

2.       How do you report Hybrid courses?  In the past we have left these as Traditional because they all met at least one day face-to-face.  We are going to utilize a new format (some call it flex, some hy-flex) where the students can attend in person OR online.  With our synchronized flex courses the student attends online during the same time as the face-to-face class.





Isabelle Billen | Rose State College | Associate VP for Academic Affairs and Institutional Effectiveness

6420 SE 15th Street | FA 100 D | Midwest City, OK  73110 | p: 405.733.7580 | e:ibillen at rose.edu<mailto:e%3Aibillen at rose.edu>

[50-anniv-Email-signature-wht-bkg (002)]







_______________________________________________
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Julie Sawyer, Ph.D.

Executive Director

Institutional Effectiveness

Northeastern State University

Tahlequah, OK

918.444.2210



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End of OK-AIR Digest, Vol 73, Issue 12
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