[Okgrants] Compliance Question for RSU

Wed Feb 15 16:38:07 CST 2023

Thank you so very much!  This is quite logical, and I will share it with our VP for Academic Affairs.

I love working with smart people.

Mary

____________________________________________________________________________________________________________________________________
Treat people as if they are becoming whom they want to be, and you help them to become what they are capable of being.   Johann Wolfgang Von Goethe

[http://www.rsu.edu/wp-content/uploads/2016/03/RSULogoAcronymVertical-80x116.png]      [Safe Zone Trained Very Small and Round]

Mary A. Millikin, Ph.D.
Associate Vice President for Academic Affairs
Accountability and Academics
Rogers State University
Meyer Hall #113
1701 W. Will Rogers Blvd.
Claremore, OK 74017
Office: 918-343-7605
www.mmillikin at rsu.edu<http://www.mmillikin@rsu.edu>

From: Okgrants <okgrants-bounces at lists.onenet.net> On Behalf Of Lyon, Leah P.
Sent: Wednesday, February 15, 2023 4:31 PM
To: 'Oklahoma regional university administrators and faculty about grantsmanship' <okgrants at lists.onenet.net>
Subject: Re: [Okgrants] Compliance Question for RSU

CAUTION: This email originated from outside of RSU. Do not click links or open attachments unless you recognize the sender and know the content is safe.

So this new position is a 12 month FTE and he is exempt, right?

If so, we would treat that as supplemental pay for staff, in which case, yes, it would need to be above and beyond his 40 hour week, and the hours recorded and time and effort reported of course.

We have a policy that allows our staff/full-time people to work up 25% over the 100% FTE but if it is much over, it has to have supervisor and often VP level approval.  It is rare that anyone on a 12-month FTE goes beyond 10% over.  If previously it was 1 month and he was a 10 month contract, that would have been 10% of the FTE, but at a 12 month contract, 1 month is 8.33% of an FTE, or about 3-4 hours extra per week, 1-2 days a month, etc.

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Mary Millikin
Sent: Wednesday, February 15, 2023 4:16 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: [Okgrants] Compliance Question for RSU

[CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Colleagues,

I have a question that I'm confident you all can answer.   One of our Biology faculty, who has a strong history of being awarded INBRE grants, has accepted our Department Head position which will mean he is required to be on campus for a standard M-F work week.  His INBRE grant, which he is likely to be awarded again for next year, entails that he work on this research the equivalent of one month a year.  In the past, he has worked on it during the summer and wrote into the grant one month's salary plus benefits. Beginning July 1, he begins his Dept. Head duties.

Can he write into his 2023-2024 grant application that he will work nights and weekends for that one-month's salary and benefits?  We need guidance here.

Thank you so much for sharing your expertise.

Mary

____________________________________________________________________________________________________________________________________
Treat people as if they are becoming whom they want to be, and you help them to become what they are capable of being.   Johann Wolfgang Von Goethe

[http://www.rsu.edu/wp-content/uploads/2016/03/RSULogoAcronymVertical-80x116.png]      [Safe Zone Trained Very Small and Round]

Mary A. Millikin, Ph.D.
Associate Vice President for Academic Affairs
Accountability and Academics
Rogers State University
Meyer Hall #113
1701 W. Will Rogers Blvd.
Claremore, OK 74017
Office: 918-343-7605
www.mmillikin at rsu.edu<https://urldefense.com/v3/__http:/www.mmillikin@rsu.edu__;!!IMGxvw!FGUwhA6AMhMfX288aF-jYl2kWtUdLKsk0jOZ3GNIMlVmCERClzplGszWNKOx9I_thJPic5lzh9uO0k6tvg$>

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Gwyn, Lori
Sent: Thursday, December 8, 2022 5:01 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: Re: [Okgrants] [EXT]: Re: Grant in-kind match question

CAUTION: This email originated from outside of RSU. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Thank you all for all the great feedback!

And yes, when looking at office space, classroom space, etc. it depends on indirects.

Have a great evening!

Lori

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Keenan, Tandy
Sent: Thursday, December 8, 2022 2:21 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: [EXT]: Re: [Okgrants] Grant in-kind match question

Susan,
I am not about Lori's scenario, but my last "case" was providing office space for a community entity as an in-kind where indirect costs were not a factor, so I used fair market value instead.

Tandy
NWOSU

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Susan Trombley
Sent: Thursday, December 8, 2022 2:14 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: Re: [Okgrants] Grant in-kind match question

Now I'm curious about why this would be "in-kind." I thought space is considered a part of indirect cost. Please educate me. This may be a tool we are overlooking.

Respectfully -

Susan Trombley, MBA
Assistant Comptroller, Grants
Finance
Southeastern Oklahoma State University
425 W. University
Durant, OK 74701
P: 580.745.2884
E: strombley at se.edu<mailto:strombley at se.edu>
W: https://www.se.edu/financial-aid/research-and-sponsored-programs/<https://urldefense.com/v3/__https:/www.se.edu/financial-aid/research-and-sponsored-programs/__;!!IMGxvw!FGUwhA6AMhMfX288aF-jYl2kWtUdLKsk0jOZ3GNIMlVmCERClzplGszWNKOx9I_thJPic5lzh9sqRYsu6w$>

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Keenan, Tandy
Sent: Thursday, December 8, 2022 2:09 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: Re: [Okgrants] Grant in-kind match question

[CAUTION] This email originated from outside Southeastern Oklahoma State University. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Lori,
The last time I had to get a specific in-kind estimate, I contacted two local real estate/leasing agents for a quote, and one had a similar office space for lease at that time. The quote and actual lease amount were very close and showed non-bias on my end. They were happy to donate 15 minutes of their time as community goodwill.

Sincerely,
Tandy Keenan
Director of Sponsored Programs/IRB Chair/IACUC Chair
Northwestern Oklahoma State University
709 Oklahoma Boulevard
Alva, OK 73717
Office: 580-327-8110
Cell: 580-334-9350
Reduce, Reuse, and Recycle
Dance in the rain and play in the mud!

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Gwyn, Lori
Sent: Thursday, December 8, 2022 2:02 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: [Okgrants] Grant in-kind match question

Hi All,

Does anyone have a fair market value for an ~100 sq. ft. office space with internet/tech infrastructure per year? Or a reference for such?
I'm needing to show this for in-kind on a federal grant.

Thanks for your help!

Lori

Lori Gwyn, Ph.D.
Director, Office of Sponsored Programs
Associate Professor of Biochemistry
Southwestern Oklahoma State University
100 Campus Dr.
Weatherford, OK  73096
Ph. 580-774-7010
Request an Appointment<https://urldefense.com/v3/__https:/outlook.office365.com/owa/calendar/LoriGwyn1@swosuits.onmicrosoft.com/bookings/__;!!IMGxvw!FGUwhA6AMhMfX288aF-jYl2kWtUdLKsk0jOZ3GNIMlVmCERClzplGszWNKOx9I_thJPic5lzh9uk6fABHA$>

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Barbara Waxman
Sent: Thursday, December 8, 2022 11:43 AM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: [EXT]: [Okgrants] TCC Position Openings in Sponsored Programs

I would like to share that Tulsa Community College also has two full-time positions open-one is focused on grant writing, and one will be processing award documents and assisting PIs with program compliance.

Thank you!

Proposal Development Manager
Job Number
4137F-11-22
Job Summary
The Proposal Development Manager writes complex Federal grant proposals, including maintaining current grants and leading development on new grant proposals, in an effort to maximize funding opportunities for TCC.
Link to full description: https://www.schooljobs.com/careers/tulsacc/jobs/3820254/proposal-development-manager<https://urldefense.com/v3/__https:/www.schooljobs.com/careers/tulsacc/jobs/3820254/proposal-development-manager__;!!IMGxvw!FGUwhA6AMhMfX288aF-jYl2kWtUdLKsk0jOZ3GNIMlVmCERClzplGszWNKOx9I_thJPic5lzh9ty-Zgikg$>

Grant Compliance Coordinator
Job Number
4526F-11-22
Job Summary
Provide continuous programmatic grant and compliance support for TCC.
Link to full description: https://www.schooljobs.com/careers/tulsacc/jobs/3820153/grant-compliance-coordinator<https://urldefense.com/v3/__https:/www.schooljobs.com/careers/tulsacc/jobs/3820153/grant-compliance-coordinator__;!!IMGxvw!FGUwhA6AMhMfX288aF-jYl2kWtUdLKsk0jOZ3GNIMlVmCERClzplGszWNKOx9I_thJPic5lzh9supJgsRA$>

Barbara Waxman, PhD
Director of Sponsored Programs
Tulsa Community College
6111 E. Skelly Drive #326
Tulsa, OK 74135
barbara.waxman at tulsacc.edu<mailto:barbara.waxman at tulsacc.edu>
918-595-7872

CAUTION: This email originated from outside of SWOSU. Do not click links or open attachments unless you recognize the sender and know the content is safe.

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