From strombley at se.edu  Tue Apr 29 12:18:59 2025
From: strombley at se.edu (Susan Trombley)
Date: Tue, 29 Apr 2025 17:18:59 +0000
Subject: [Okgrants] Indirect Cost Rate Calculation
In-Reply-To: <CH2PR19MB3735E3D689E3881D15B2205AA3FD2@CH2PR19MB3735.namprd19.prod.outlook.com>
References: <CH2PR19MB3735E3D689E3881D15B2205AA3FD2@CH2PR19MB3735.namprd19.prod.outlook.com>
Message-ID: <SA2PR03MB5803CD97C866DBA3E3B0FA01D3802@SA2PR03MB5803.namprd03.prod.outlook.com>

Hello -

We have the following situation with a Federal grant:

  *   Our Indirect Cost rate is based on pay only and excludes fringe
  *   We have a subaward >50K who are taking indirect costs as well
  *   I'm determining if the subaward >50K affects how much indirect cost we can take.
  *   My stance is that the only indirect cost rate the 2 CFR 200 states that a subaward >50K affects is Modified Total Direct Cost (MTDC)<https://www.ecfr.gov/current/title-2/part-200/section-200.1#p-200.1(Modified%20Total%20Direct%20Cost%20(MTDC))>. Since our indirect cost rate is not MTDC, then the subaward >50K doesn't reduce our portion of indirect cost.
  *   Am I missing another 2 CFR 200 reference that applies to this situation?

Respectfully -

Susan Trombley, MBA
Assistant Comptroller, Grants
Finance
Southeastern Oklahoma State University
425 W. University
Durant, OK 74701
P: 580.745.2884
E: strombley at se.edu
W: https://www.se.edu/financial-aid/research-and-sponsored-programs/
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From rgordon7 at uco.edu  Tue Apr 29 14:26:16 2025
From: rgordon7 at uco.edu (Gina Gordon)
Date: Tue, 29 Apr 2025 19:26:16 +0000
Subject: [Okgrants] Indirect Cost Rate Calculation
In-Reply-To: <SA2PR03MB5803CD97C866DBA3E3B0FA01D3802@SA2PR03MB5803.namprd03.prod.outlook.com>
References: <CH2PR19MB3735E3D689E3881D15B2205AA3FD2@CH2PR19MB3735.namprd19.prod.outlook.com>
 <SA2PR03MB5803CD97C866DBA3E3B0FA01D3802@SA2PR03MB5803.namprd03.prod.outlook.com>
Message-ID: <SN4PR0801MB3791761F1A429306B195281583802@SN4PR0801MB3791.namprd08.prod.outlook.com>

Hi Susan,

We have an IDC rate similar to yours, and in a case like this, I would say you are correct.

The total amount of the award, including the subaward total, is not affected by the amount you are taking in IDC because your IDC is only a percentage of pay from your institution and not any of the other costs (it would likely be the same amount whether you had the subaward cost or not). The subaward IDC is likely calculated differently, often a FNR MTDC calc, but even then, there shouldn't be any impact to your IDC (unless otherwise specified in the RFP).

I hope this helps (and isn't more confusing)!

Gina Slaughter Gordon, M.A., Ph.D.
Director, Office of Research
 & Sponsored Programs, Academic Affairs
The University of Central Oklahoma
NUC 341, Box 132
Ph.405-974-5268 / Fax 405-974-3818
UCO ORSP Website<https://www.uco.edu/academic-affairs/office-research-sponsored-programs/> / External Grant Routing<https://www.uco.edu/academic-affairs/office-research-sponsored-programs/grants/external-grant-submission-procedures> / FOC Grants<https://uco.infoready4.com/#homePage>

From: Okgrants <okgrants-bounces at lists.onenet.net> On Behalf Of Susan Trombley
Sent: Tuesday, April 29, 2025 12:19 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net>
Subject: [Okgrants] Indirect Cost Rate Calculation

Hello -

We have the following situation with a Federal grant:

  *   Our Indirect Cost rate is based on pay only and excludes fringe
  *   We have a subaward >50K who are taking indirect costs as well
  *   I'm determining if the subaward >50K affects how much indirect cost we can take.
  *   My stance is that the only indirect cost rate the 2 CFR 200 states that a subaward >50K affects is Modified Total Direct Cost (MTDC)<https://www.ecfr.gov/current/title-2/part-200/section-200.1#p-200.1(Modified%20Total%20Direct%20Cost%20(MTDC))>. Since our indirect cost rate is not MTDC, then the subaward >50K doesn't reduce our portion of indirect cost.
  *   Am I missing another 2 CFR 200 reference that applies to this situation?

Respectfully -

Susan Trombley, MBA
Assistant Comptroller, Grants
Finance
Southeastern Oklahoma State University
425 W. University
Durant, OK 74701
P: 580.745.2884
E: strombley at se.edu<mailto:strombley at se.edu>
W: https://www.se.edu/financial-aid/research-and-sponsored-programs/
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From strombley at se.edu  Tue Apr 29 14:32:17 2025
From: strombley at se.edu (Susan Trombley)
Date: Tue, 29 Apr 2025 19:32:17 +0000
Subject: [Okgrants] Indirect Cost Rate Calculation
In-Reply-To: <SN4PR0801MB3791761F1A429306B195281583802@SN4PR0801MB3791.namprd08.prod.outlook.com>
References: <CH2PR19MB3735E3D689E3881D15B2205AA3FD2@CH2PR19MB3735.namprd19.prod.outlook.com>
 <SA2PR03MB5803CD97C866DBA3E3B0FA01D3802@SA2PR03MB5803.namprd03.prod.outlook.com>
 <SN4PR0801MB3791761F1A429306B195281583802@SN4PR0801MB3791.namprd08.prod.outlook.com>
Message-ID: <SA2PR03MB58034A573A3AACA51738FD94D3802@SA2PR03MB5803.namprd03.prod.outlook.com>

Thank you Gina! This helps.

Respectfully -

Susan Trombley, MBA
Assistant Comptroller, Grants
Finance
Southeastern Oklahoma State University
425 W. University
Durant, OK 74701
P: 580.745.2884
E: strombley at se.edu
W: https://www.se.edu/financial-aid/research-and-sponsored-programs/

From: Okgrants <okgrants-bounces at lists.onenet.net> On Behalf Of Gina Gordon
Sent: Tuesday, April 29, 2025 2:26 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net>
Subject: Re: [Okgrants] Indirect Cost Rate Calculation

[CAUTION]
This email originated from outside Southeastern Oklahoma State University. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Susan,

We have an IDC rate similar to yours, and in a case like this, I would say you are correct.

The total amount of the award, including the subaward total, is not affected by the amount you are taking in IDC because your IDC is only a percentage of pay from your institution and not any of the other costs (it would likely be the same amount whether you had the subaward cost or not). The subaward IDC is likely calculated differently, often a FNR MTDC calc, but even then, there shouldn't be any impact to your IDC (unless otherwise specified in the RFP).

I hope this helps (and isn't more confusing)!

Gina Slaughter Gordon, M.A., Ph.D.
Director, Office of Research
 & Sponsored Programs, Academic Affairs
The University of Central Oklahoma
NUC 341, Box 132
Ph.405-974-5268 / Fax 405-974-3818
UCO ORSP Website<https://www.uco.edu/academic-affairs/office-research-sponsored-programs/> / External Grant Routing<https://www.uco.edu/academic-affairs/office-research-sponsored-programs/grants/external-grant-submission-procedures> / FOC Grants<https://uco.infoready4.com/#homePage>

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Susan Trombley
Sent: Tuesday, April 29, 2025 12:19 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: [Okgrants] Indirect Cost Rate Calculation

Hello -

We have the following situation with a Federal grant:

  *   Our Indirect Cost rate is based on pay only and excludes fringe
  *   We have a subaward >50K who are taking indirect costs as well
  *   I'm determining if the subaward >50K affects how much indirect cost we can take.
  *   My stance is that the only indirect cost rate the 2 CFR 200 states that a subaward >50K affects is Modified Total Direct Cost (MTDC)<https://www.ecfr.gov/current/title-2/part-200/section-200.1#p-200.1(Modified%20Total%20Direct%20Cost%20(MTDC))>. Since our indirect cost rate is not MTDC, then the subaward >50K doesn't reduce our portion of indirect cost.
  *   Am I missing another 2 CFR 200 reference that applies to this situation?

Respectfully -

Susan Trombley, MBA
Assistant Comptroller, Grants
Finance
Southeastern Oklahoma State University
425 W. University
Durant, OK 74701
P: 580.745.2884
E: strombley at se.edu<mailto:strombley at se.edu>
W: https://www.se.edu/financial-aid/research-and-sponsored-programs/
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From llyon at ecok.edu  Wed Apr 30 08:15:08 2025
From: llyon at ecok.edu (Lyon, Leah P.)
Date: Wed, 30 Apr 2025 13:15:08 +0000
Subject: [Okgrants] Indirect Cost Rate Calculation
In-Reply-To: <SN4PR0801MB3791761F1A429306B195281583802@SN4PR0801MB3791.namprd08.prod.outlook.com>
References: <CH2PR19MB3735E3D689E3881D15B2205AA3FD2@CH2PR19MB3735.namprd19.prod.outlook.com>
 <SA2PR03MB5803CD97C866DBA3E3B0FA01D3802@SA2PR03MB5803.namprd03.prod.outlook.com>
 <SN4PR0801MB3791761F1A429306B195281583802@SN4PR0801MB3791.namprd08.prod.outlook.com>
Message-ID: <DS0PR10MB6173CB30CB037F47533C6D8CDA832@DS0PR10MB6173.namprd10.prod.outlook.com>

I agree with Gina.

Your IDC is based on salary and not fringes?  How much is your rate, just out of curiosity?


From: Okgrants <okgrants-bounces at lists.onenet.net> On Behalf Of Gina Gordon
Sent: Tuesday, April 29, 2025 2:26 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net>
Subject: Re: [Okgrants] Indirect Cost Rate Calculation

[CAUTION] This email originated from outside East Central University. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Susan,

We have an IDC rate similar to yours, and in a case like this, I would say you are correct.

The total amount of the award, including the subaward total, is not affected by the amount you are taking in IDC because your IDC is only a percentage of pay from your institution and not any of the other costs (it would likely be the same amount whether you had the subaward cost or not). The subaward IDC is likely calculated differently, often a FNR MTDC calc, but even then, there shouldn't be any impact to your IDC (unless otherwise specified in the RFP).

I hope this helps (and isn't more confusing)!

Gina Slaughter Gordon, M.A., Ph.D.
Director, Office of Research
 & Sponsored Programs, Academic Affairs
The University of Central Oklahoma
NUC 341, Box 132
Ph.405-974-5268 / Fax 405-974-3818
UCO ORSP Website<https://urldefense.com/v3/__https:/www.uco.edu/academic-affairs/office-research-sponsored-programs/__;!!IMGxvw!EDpKCALwUldplogBE1sBxnTJ-d2VG-EaBjD08DaFfQCcx1xW6gEOQ3Z-vvkM7rTrRaoRAF_NMbyWGUl9$> / External Grant Routing<https://urldefense.com/v3/__https:/www.uco.edu/academic-affairs/office-research-sponsored-programs/grants/external-grant-submission-procedures__;!!IMGxvw!EDpKCALwUldplogBE1sBxnTJ-d2VG-EaBjD08DaFfQCcx1xW6gEOQ3Z-vvkM7rTrRaoRAF_NMaGn1YsK$> / FOC Grants<https://urldefense.com/v3/__https:/uco.infoready4.com/*homePage__;Iw!!IMGxvw!EDpKCALwUldplogBE1sBxnTJ-d2VG-EaBjD08DaFfQCcx1xW6gEOQ3Z-vvkM7rTrRaoRAF_NMTnZcDiI$>

From: Okgrants <okgrants-bounces at lists.onenet.net<mailto:okgrants-bounces at lists.onenet.net>> On Behalf Of Susan Trombley
Sent: Tuesday, April 29, 2025 12:19 PM
To: Oklahoma regional university administrators and faculty about grantsmanship <okgrants at lists.onenet.net<mailto:okgrants at lists.onenet.net>>
Subject: [Okgrants] Indirect Cost Rate Calculation

Hello -

We have the following situation with a Federal grant:

  *   Our Indirect Cost rate is based on pay only and excludes fringe
  *   We have a subaward >50K who are taking indirect costs as well
  *   I'm determining if the subaward >50K affects how much indirect cost we can take.
  *   My stance is that the only indirect cost rate the 2 CFR 200 states that a subaward >50K affects is Modified Total Direct Cost (MTDC)<https://urldefense.com/v3/__https:/www.ecfr.gov/current/title-2/part-200/section-200.1*p-200.1(Modified*20Total*20Direct*20Cost*20(MTDC))__;IyUlJSU!!IMGxvw!EDpKCALwUldplogBE1sBxnTJ-d2VG-EaBjD08DaFfQCcx1xW6gEOQ3Z-vvkM7rTrRaoRAF_NMRCp4l7k$>. Since our indirect cost rate is not MTDC, then the subaward >50K doesn't reduce our portion of indirect cost.
  *   Am I missing another 2 CFR 200 reference that applies to this situation?

Respectfully -

Susan Trombley, MBA
Assistant Comptroller, Grants
Finance
Southeastern Oklahoma State University
425 W. University
Durant, OK 74701
P: 580.745.2884
E: strombley at se.edu<mailto:strombley at se.edu>
W: https://www.se.edu/financial-aid/research-and-sponsored-programs/<https://urldefense.com/v3/__https:/www.se.edu/financial-aid/research-and-sponsored-programs/__;!!IMGxvw!EDpKCALwUldplogBE1sBxnTJ-d2VG-EaBjD08DaFfQCcx1xW6gEOQ3Z-vvkM7rTrRaoRAF_NMa0YX5pM$>
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