From kfoster at osrhe.edu Thu Oct 10 18:59:02 2019 From: kfoster at osrhe.edu (Foster, Kyle) Date: Thu, 10 Oct 2019 23:59:02 +0000 Subject: [S-SARA] S-SARA Listserv Message-ID: <2813a63fef2741f581aeb8ecb9984a23@osrhe.edu> Good evening, Welcome to the S-SARA listserv! This listserv was set up by the S-SARA Communications working group as a way for SARA state portal entities in the SREB region to communicate. The working group has asked that this listserv operate under these parameters: 1. All emails sent to the listserv should be related to SARA or other state authorization issues. This can include questions for the group, best practices, or any other helpful information you’d like to share. 2. Requests to add others to the listserv should come from the primary SPE contact and sent to kfoster at osrhe.edu. 3. This listserv is only meant for SPEs; SARA institutions should continue to communicate directly with their SPE to get questions answered. In order to send an email to the listserv, address it to s-sara at lists.onenet.net and it will go to all listserv members. Please keep in mind that if you reply to a message received from the listserv, it will go to the entire listserv. If you would like your message to go only to the sender when you reply, please be sure to change the “To” field in your email. When you were subscribed to the list, you should have received a welcome email. In this email, there is a link you can click to edit your preferences, along with your automatically generated password. If you would like to receive messages in a digest format instead of each time one is sent, this is a setting that you can change in the interface. If you send attachments with your message, please note that some email servers may scrub them since they are coming from a listserv address. If you have any questions about the listserv, please don’t hesitate to let me know. Hopefully this new communication tool will be valuable for our ongoing dialogue about SARA issues in our states and region. Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- A non-text attachment was scrubbed... Name: A16BE929C05D4A43804D82B8C7F7FCBF[1834717].jpg Type: image/jpeg Size: 9594 bytes Desc: A16BE929C05D4A43804D82B8C7F7FCBF[1834717].jpg URL: From kfoster at osrhe.edu Wed Oct 16 14:23:35 2019 From: kfoster at osrhe.edu (Foster, Kyle) Date: Wed, 16 Oct 2019 19:23:35 +0000 Subject: [S-SARA] 3pm Meeting Message-ID: <3347850E16CBC1D0.e9746ad1-b009-490d-9e9f-e277b9c6f4f7@mail.outlook.com> For anyone who may be at the hotel, the group is currently meeting in the Alabama/Georgia rooms. Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education kfoster at osrhe.edu | +1 405 225 9163 Get Outlook for Android From karen.king-sheridan at maryland.gov Thu Oct 17 12:52:20 2019 From: karen.king-sheridan at maryland.gov (Karen King-Sheridan -MHEC-) Date: Thu, 17 Oct 2019 13:52:20 -0400 Subject: [S-SARA] 3pm Meeting In-Reply-To: <3347850E16CBC1D0.e9746ad1-b009-490d-9e9f-e277b9c6f4f7@mail.outlook.com> References: <3347850E16CBC1D0.e9746ad1-b009-490d-9e9f-e277b9c6f4f7@mail.outlook.com> Message-ID: Hi Kyle, Can you add Trish.mccown at maryland.gov to the list please? Thank you! KKS -- *Karen King-Sheridan* Associate Director, Collegiate Affairs Maryland Higher Education Commission 6 N. Liberty Street, 10th Floor Baltimore, Maryland 21201 *karen.king-sheridan at maryland.gov * 410-767-3404 (office) Web: www.mhec.maryland.gov Twitter: MDHigherEdComm Facebook: MDHigherEdCom Please click here to complete a three-question customer experience survey. Thank you! On Wed, Oct 16, 2019 at 6:19 PM Foster, Kyle wrote: > For anyone who may be at the hotel, the group is currently meeting in the > Alabama/Georgia rooms. > > Kyle Foster > Assistant Vice Chancellor for Academic Affairs > Oklahoma State Regents for Higher Education > kfoster at osrhe.edu | +1 405 225 9163 > > Get Outlook for Android > _______________________________________________ > S-SARA mailing list > S-SARA at lists.onenet.net > https://lists.onenet.net/mailman/listinfo/s-sara > -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: changingMD.png Type: image/png Size: 10938 bytes Desc: not available URL: From kfoster at osrhe.edu Fri Oct 18 08:37:23 2019 From: kfoster at osrhe.edu (Foster, Kyle) Date: Fri, 18 Oct 2019 13:37:23 +0000 Subject: [S-SARA] State Appeal Policies Message-ID: Good morning, SREB-SARA colleagues. It was so nice seeing everyone again this week! I hope you all had safe travels home. Since one of our frequently-discussed topics seems to be the requirement for all SPEs to have an appeals procedure, I thought I would share Oklahoma's (attached PDF). I hope other states will reply to share their own policy/procedure for appeals so we can all get a better idea of how this looks across states. Have a great weekend! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Oklahoma SARA State Appeal Excerpt.pdf Type: application/pdf Size: 110461 bytes Desc: Oklahoma SARA State Appeal Excerpt.pdf URL: From Sarah.Levy at ky.gov Fri Oct 18 09:44:06 2019 From: Sarah.Levy at ky.gov (Levy, Sarah (CPE)) Date: Fri, 18 Oct 2019 14:44:06 +0000 Subject: [S-SARA] State Appeal Policies In-Reply-To: References: Message-ID: Hello! As I shared at the RSC meeting yesterday, regarding our proposed amendment to add appeals process to our SARA regulation 13 KAR 4:010: · Here is link showing it was on agenda Oct 8 for our Council's Executive Committee Meeting http://cpe.ky.gov/aboutus/agendas/exec_committee/agenda-100819.pdf · Next step is it will be on agenda for our Council Meeting Oct 30-31 (the Board book will be posted closer to time here http://cpe.ky.gov/aboutus/cpemeetings.html ) o If at that meeting the Council votes for us to move forward with filing the proposed amended regulation with the Kentucky Legislative Research Commission (LRC)'s Administrative Regulation Review Subcommittee (ARRS) by November 15, § then once LRC updates its webpage, I will share link with this group re: the proposed amended regulation, with cite to the appeals section specifically. · At that point, it goes through at least 4 month process before it could be effective. o Here is visual of that process: https://apps.legislature.ky.gov/law/kar/karpgs/OverviewofRegCycle.pdf o and chart showing the earliest possible effective date would be April 2020 https://apps.legislature.ky.gov/law/kar/karpgs/EffectiveDates.pdf . o So, I can also let you all know once that process is complete. Thanks! Best, Sarah Levy, J.D. Executive Director, Postsecondary Licensing Kentucky Council on Postsecondary Education 1024 Capital Center Drive, Suite 320 Frankfort, KY 40601 Phone: (502) 892-3034 Fax: (502) 573-1535 Email: sarah.levy at ky.gov This message may contain sensitive or confidential student and/or academic information and is for the exclusive use of the intended recipient(s). If you have received this communication in error, please return it to the sender indicating that you received it by mistake and delete the email. From: S-SARA On Behalf Of Foster, Kyle Sent: Friday, October 18, 2019 9:37 AM To: 's-sara at lists.onenet.net' Subject: [S-SARA] State Appeal Policies **CAUTION** PDF attachments may contain links to malicious sites. Please contact the COT Service Desk ServiceCorrespondence at ky.gov for any assistance. ________________________________ Good morning, SREB-SARA colleagues. It was so nice seeing everyone again this week! I hope you all had safe travels home. Since one of our frequently-discussed topics seems to be the requirement for all SPEs to have an appeals procedure, I thought I would share Oklahoma's (attached PDF). I hope other states will reply to share their own policy/procedure for appeals so we can all get a better idea of how this looks across states. Have a great weekend! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From Julie.Woodruff at tn.gov Fri Oct 18 11:17:24 2019 From: Julie.Woodruff at tn.gov (Julie Woodruff) Date: Fri, 18 Oct 2019 16:17:24 +0000 Subject: [S-SARA] State Appeal Policies In-Reply-To: References: Message-ID: Thank you for sharing. Tennessee's is still in the works, but I will post when we have something available. Julie M. Woodruff | Assistant Executive Director and Lead Attorney 404 James Robertson Parkway, Suite 1900 Nashville, TN 37243 julie.woodruff at tn.gov p. 615-253-8857 c. 615-906-8106 www.tn.gov/thec @TNHigherEd [logo] From: S-SARA [mailto:s-sara-bounces at lists.onenet.net] On Behalf Of Foster, Kyle Sent: Friday, October 18, 2019 8:37 AM To: 's-sara at lists.onenet.net' Subject: [EXTERNAL] [S-SARA] State Appeal Policies *** This is an EXTERNAL email. Please exercise caution. DO NOT open attachments or click links from unknown senders or unexpected email - STS-Security. *** ________________________________ Good morning, SREB-SARA colleagues. It was so nice seeing everyone again this week! I hope you all had safe travels home. Since one of our frequently-discussed topics seems to be the requirement for all SPEs to have an appeals procedure, I thought I would share Oklahoma's (attached PDF). I hope other states will reply to share their own policy/procedure for appeals so we can all get a better idea of how this looks across states. Have a great weekend! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2230 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 9594 bytes Desc: image003.jpg URL: From Nicholas.Buono at doe.k12.de.us Fri Oct 18 11:41:47 2019 From: Nicholas.Buono at doe.k12.de.us (Buono Nicholas) Date: Fri, 18 Oct 2019 16:41:47 +0000 Subject: [S-SARA] State Appeal Policies In-Reply-To: References: , Message-ID: Kyle that was very nice of you to share this as I have started to seek out potential models for Delaware as a framework. Get Outlook for iOS ________________________________ From: S-SARA on behalf of Julie Woodruff Sent: Friday, October 18, 2019 12:17:24 PM To: s-sara at lists.onenet.net Subject: Re: [S-SARA] State Appeal Policies Thank you for sharing. Tennessee’s is still in the works, but I will post when we have something available. Julie M. Woodruff | Assistant Executive Director and Lead Attorney 404 James Robertson Parkway, Suite 1900 Nashville, TN 37243 julie.woodruff at tn.gov p. 615-253-8857 c. 615-906-8106 www.tn.gov/thec @TNHigherEd [logo] From: S-SARA [mailto:s-sara-bounces at lists.onenet.net] On Behalf Of Foster, Kyle Sent: Friday, October 18, 2019 8:37 AM To: 's-sara at lists.onenet.net' Subject: [EXTERNAL] [S-SARA] State Appeal Policies *** This is an EXTERNAL email. Please exercise caution. DO NOT open attachments or click links from unknown senders or unexpected email - STS-Security. *** ________________________________ Good morning, SREB-SARA colleagues. It was so nice seeing everyone again this week! I hope you all had safe travels home. Since one of our frequently-discussed topics seems to be the requirement for all SPEs to have an appeals procedure, I thought I would share Oklahoma’s (attached PDF). I hope other states will reply to share their own policy/procedure for appeals so we can all get a better idea of how this looks across states. Have a great weekend! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 2230 bytes Desc: image002.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 9594 bytes Desc: image003.jpg URL: From mdykes at ihl.state.ms.us Fri Oct 18 14:09:26 2019 From: mdykes at ihl.state.ms.us (Menia Dykes) Date: Fri, 18 Oct 2019 19:09:26 +0000 Subject: [S-SARA] State Appeal Policies In-Reply-To: References: Message-ID: Thank you Kyle. Thank you, Menia From: S-SARA On Behalf Of Foster, Kyle Sent: Friday, October 18, 2019 8:37 AM To: 's-sara at lists.onenet.net' Subject: [S-SARA] State Appeal Policies Good morning, SREB-SARA colleagues. It was so nice seeing everyone again this week! I hope you all had safe travels home. Since one of our frequently-discussed topics seems to be the requirement for all SPEs to have an appeals procedure, I thought I would share Oklahoma's (attached PDF). I hope other states will reply to share their own policy/procedure for appeals so we can all get a better idea of how this looks across states. Have a great weekend! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From kfoster at osrhe.edu Mon Oct 28 12:36:10 2019 From: kfoster at osrhe.edu (Foster, Kyle) Date: Mon, 28 Oct 2019 17:36:10 +0000 Subject: [S-SARA] SARA and HCM2 Message-ID: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image003.jpg Type: image/jpeg Size: 9594 bytes Desc: image003.jpg URL: From Nicholas.Buono at doe.k12.de.us Mon Oct 28 12:39:43 2019 From: Nicholas.Buono at doe.k12.de.us (Buono Nicholas) Date: Mon, 28 Oct 2019 17:39:43 +0000 Subject: [S-SARA] SARA and HCM2 In-Reply-To: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> References: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Message-ID: Wish I could help you Kyle but we do not currently have a policy but, thanks for sharing this request as it is an awareness that I will need as we renew our policies. Thanks, Nick From: S-SARA On Behalf Of Foster, Kyle Sent: Monday, October 28, 2019 1:36 PM To: 's-sara at lists.onenet.net' Subject: [S-SARA] SARA and HCM2 Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From Julie.Woodruff at tn.gov Mon Oct 28 12:56:55 2019 From: Julie.Woodruff at tn.gov (Julie Woodruff) Date: Mon, 28 Oct 2019 17:56:55 +0000 Subject: [S-SARA] SARA and HCM2 In-Reply-To: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> References: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Message-ID: Kyle, We have not had to address that scenario in Tennessee and we do not have a specific procedure. My gut reaction is to investigate immediately. HCM2 often sounds the death knell for institutions. Julie M. Woodruff | Assistant Executive Director and Lead Attorney 404 James Robertson Parkway, Suite 1900 Nashville, TN 37243 julie.woodruff at tn.gov p. 615-253-8857 c. 615-906-8106 www.tn.gov/thec @TNHigherEd [logo] From: S-SARA [mailto:s-sara-bounces at lists.onenet.net] On Behalf Of Foster, Kyle Sent: Monday, October 28, 2019 12:36 PM To: 's-sara at lists.onenet.net' Subject: [EXTERNAL] [S-SARA] SARA and HCM2 *** This is an EXTERNAL email. Please exercise caution. DO NOT open attachments or click links from unknown senders or unexpected email - STS-Security. *** ________________________________ Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2230 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 9594 bytes Desc: image002.jpg URL: From lykuhn at pa.gov Mon Oct 28 13:04:13 2019 From: lykuhn at pa.gov (Kuhn, Lynette) Date: Mon, 28 Oct 2019 18:04:13 +0000 Subject: [S-SARA] [External] Re: SARA and HCM2 In-Reply-To: References: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Message-ID: Hi Kyle, PA practices the same as Tennessee's suggestion. Best Regards, Lynette Kuhn | Acting Division Chief Department of Education | Division of Higher and Career Education Bureau of Postsecondary and Adult Education 333 Market Street | 12th Floor | Harrisburg, PA 17126 Phone: 717.783.8228 | www.education.pa.gov PRIVILEGED AND CONFIDENTIAL COMMUNICATION This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is confidential. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please immediately notify the sender and then delete the communication from your electronic mail system. From: S-SARA On Behalf Of Julie Woodruff Sent: Monday, October 28, 2019 1:57 PM To: s-sara at lists.onenet.net Subject: [External] Re: [S-SARA] SARA and HCM2 ATTENTION: This email message is from an external sender. Do not open links or attachments from unknown sources. To report suspicious email, forward the message as an attachment to CWOPA_SPAM at pa.gov. Kyle, We have not had to address that scenario in Tennessee and we do not have a specific procedure. My gut reaction is to investigate immediately. HCM2 often sounds the death knell for institutions. Julie M. Woodruff | Assistant Executive Director and Lead Attorney 404 James Robertson Parkway, Suite 1900 Nashville, TN 37243 julie.woodruff at tn.gov p. 615-253-8857 c. 615-906-8106 www.tn.gov/thec @TNHigherEd [logo] From: S-SARA [mailto:s-sara-bounces at lists.onenet.net] On Behalf Of Foster, Kyle Sent: Monday, October 28, 2019 12:36 PM To: 's-sara at lists.onenet.net' Subject: [EXTERNAL] [S-SARA] SARA and HCM2 *** This is an EXTERNAL email. Please exercise caution. DO NOT open attachments or click links from unknown senders or unexpected email - STS-Security. *** ________________________________ Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 2230 bytes Desc: image001.jpg URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.jpg Type: image/jpeg Size: 9594 bytes Desc: image002.jpg URL: From Mark.Stotler at wvhepc.edu Mon Oct 28 13:27:33 2019 From: Mark.Stotler at wvhepc.edu (Mark Stotler) Date: Mon, 28 Oct 2019 18:27:33 +0000 Subject: [S-SARA] SARA and HCM2 In-Reply-To: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> References: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Message-ID: Kyle I reported on a related issue at one the recent meetings. We had an institution that declared financial exigency shortly after they had successfully renewed their SARA status. Based on advice from NC-SARA, I requested a revised CFI score. We have no stated policy or practice to cover this situation, but I would probably do some follow-up. We have to reauthorize all degree-granting institutions annually and through this process we are have a fairly good understanding of where institutions are fiscally. Even if you take no official action, I would do some investigation. Mark Mark W. Stotler, Ed.D. Director of Academic Programming West Virginia Higher Education Policy Commission/ Council for Community and Technical College Education 1018 Kanawha Blvd., E. Suite 700 Charleston, WV 25301 Phone: (304) 558-0261 E-mail: mark.stotler at wvhepc.edu www.wvhepc.edu From: S-SARA On Behalf Of Foster, Kyle Sent: Monday, October 28, 2019 1:36 PM To: 's-sara at lists.onenet.net' Subject: [S-SARA] SARA and HCM2 [EXTERNAL SENDER] Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From terrence at saranc.org Mon Oct 28 15:06:24 2019 From: terrence at saranc.org (SARANC) Date: Mon, 28 Oct 2019 20:06:24 +0000 Subject: [S-SARA] SARA and HCM2 In-Reply-To: References: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Message-ID: Mark, thank you for the reminder. I could not recall which meeting I heard this discussed. Kyle, after Mark's comments at the meeting, I do believe Jeannie Yockey-Fine, from NC-SARA, provided more clarity. If I recall correctly, she stated that when dealing with an institution's financial health, we as SPE's should address the issue when we are notified rather than waiting until the institution is up for renewal. Take care, Terrence Terrence R. Scarborough, M.P.A. Director of SARA North Carolina North Carolina State Education Assistance Authority P.O. Box 14103 Research Triangle Park, NC 27709 T: (855) SARA-1-NC (727-2162) T: (919) 549-8614, ext. 4667 E: terrence at saranc.org www.saranc.org From: S-SARA On Behalf Of Mark Stotler Sent: Monday, October 28, 2019 2:28 PM To: s-sara at lists.onenet.net Subject: Re: [S-SARA] SARA and HCM2 Kyle I reported on a related issue at one the recent meetings. We had an institution that declared financial exigency shortly after they had successfully renewed their SARA status. Based on advice from NC-SARA, I requested a revised CFI score. We have no stated policy or practice to cover this situation, but I would probably do some follow-up. We have to reauthorize all degree-granting institutions annually and through this process we are have a fairly good understanding of where institutions are fiscally. Even if you take no official action, I would do some investigation. Mark Mark W. Stotler, Ed.D. Director of Academic Programming West Virginia Higher Education Policy Commission/ Council for Community and Technical College Education 1018 Kanawha Blvd., E. Suite 700 Charleston, WV 25301 Phone: (304) 558-0261 E-mail: mark.stotler at wvhepc.edu www.wvhepc.edu From: S-SARA On Behalf Of Foster, Kyle Sent: Monday, October 28, 2019 1:36 PM To: 's-sara at lists.onenet.net' Subject: [S-SARA] SARA and HCM2 [EXTERNAL SENDER] Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From Elise.Scanlon at elisescanlonlawgroup.com Mon Oct 28 15:45:53 2019 From: Elise.Scanlon at elisescanlonlawgroup.com (Elise A Scanlon) Date: Mon, 28 Oct 2019 20:45:53 +0000 Subject: [S-SARA] SARA and HCM2 In-Reply-To: References: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Message-ID: Yes I agree with Jeannie and with the earlier comment by Julie that investigating early as well as on-going monitoring are important. The financial position of an institution can deteriorate quickly. With HCM2, there can be delays in reimbursements and this can disrupt cash flow. Also, some accreditors require a teach out plan when an institution is placed on HCM2. It would be helpful to know if there is such a plan in place. Sorry to be late to the conversation. Elise Elise Scanlon Law Group 1101 17th Street, NW Suite 808 Washington, D.C. 20036 703.772.2880 Elise.scanlon at elisescanlonlawgroup.com www.elisescanlonlawgroup.com This e-mail communication (including any attachments) may contain legally privileged and confidential information intended solely for the use of the intended recipient. If you are not the intended recipient, you should immediately stop reading this message and delete it from your system. Any unauthorized reading, distribution, copying or other use of this communication (or its attachments) is strictly prohibited. From: S-SARA On Behalf Of SARANC Sent: Monday, October 28, 2019 4:06 PM To: s-sara at lists.onenet.net Subject: Re: [S-SARA] SARA and HCM2 Mark, thank you for the reminder. I could not recall which meeting I heard this discussed. Kyle, after Mark's comments at the meeting, I do believe Jeannie Yockey-Fine, from NC-SARA, provided more clarity. If I recall correctly, she stated that when dealing with an institution's financial health, we as SPE's should address the issue when we are notified rather than waiting until the institution is up for renewal. Take care, Terrence Terrence R. Scarborough, M.P.A. Director of SARA North Carolina North Carolina State Education Assistance Authority P.O. Box 14103 Research Triangle Park, NC 27709 T: (855) SARA-1-NC (727-2162) T: (919) 549-8614, ext. 4667 E: terrence at saranc.org www.saranc.org From: S-SARA > On Behalf Of Mark Stotler Sent: Monday, October 28, 2019 2:28 PM To: s-sara at lists.onenet.net Subject: Re: [S-SARA] SARA and HCM2 Kyle I reported on a related issue at one the recent meetings. We had an institution that declared financial exigency shortly after they had successfully renewed their SARA status. Based on advice from NC-SARA, I requested a revised CFI score. We have no stated policy or practice to cover this situation, but I would probably do some follow-up. We have to reauthorize all degree-granting institutions annually and through this process we are have a fairly good understanding of where institutions are fiscally. Even if you take no official action, I would do some investigation. Mark Mark W. Stotler, Ed.D. Director of Academic Programming West Virginia Higher Education Policy Commission/ Council for Community and Technical College Education 1018 Kanawha Blvd., E. Suite 700 Charleston, WV 25301 Phone: (304) 558-0261 E-mail: mark.stotler at wvhepc.edu www.wvhepc.edu From: S-SARA > On Behalf Of Foster, Kyle Sent: Monday, October 28, 2019 1:36 PM To: 's-sara at lists.onenet.net' > Subject: [S-SARA] SARA and HCM2 [EXTERNAL SENDER] Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From mdykes at ihl.state.ms.us Mon Oct 28 15:50:33 2019 From: mdykes at ihl.state.ms.us (Menia Dykes) Date: Mon, 28 Oct 2019 20:50:33 +0000 Subject: [S-SARA] SARA and HCM2 In-Reply-To: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> References: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Message-ID: Kyle, We received a copy of notice of HCM1 while in the midst of renewal review and another a couple months after renewal. Contacted institutions right away for additional/updated info, action by accreditor if any.... I'm interested in what others' investigations involve/type information-documentation-action you require, and is it the same for HCM1 and HCM2. Thanks, Menia ____________________________________________________ _ Menia Dykes | Director of Accreditation and MCCA Executive Secretary Office of Academic and Student Affairs MS Institutions of Higher Learning 3825 Ridgewood Road Jackson, MS 39211 (601) 432-6372 - Office (601) 432-6225 - Fax mdykes at mississippi.edu | http://www.mississippi.edu/oasa/ www.mississippi.edu/mcca | www.mississippi.edu/mcca/sara.asp www.mississippi.edu/mac This message may contain confidential and/or privileged information and is intended for the person/entity to whom it was originally addressed. Any use by others is strictly prohibited. From: S-SARA On Behalf Of Foster, Kyle Sent: Monday, October 28, 2019 12:36 PM To: 's-sara at lists.onenet.net' Subject: [S-SARA] SARA and HCM2 Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From Sarah.Levy at ky.gov Tue Oct 29 09:29:15 2019 From: Sarah.Levy at ky.gov (Levy, Sarah (CPE)) Date: Tue, 29 Oct 2019 14:29:15 +0000 Subject: [S-SARA] State Appeal Policies In-Reply-To: References: Message-ID: FYI - as update: Here is link to our agency's Board Book - the agenda item starts on page 27, and please see page 33 for the specific proposed language: http://cpe.ky.gov/aboutus/agendas/cpe_meetings/agenda-103119.pdf Again, · If at its Oct. 31 meeting the Council votes for us to move forward with filing the proposed amended regulation with the Kentucky Legislative Research Commission (LRC)'s Administrative Regulation Review Subcommittee (ARRS) by November 15, o then once LRC updates its webpage, I will share link with this group re: the proposed amended regulation, with cite to the appeals section specifically. § At that point, it goes through at least 4 month process before it could be effective. · Here is visual of that process: https://apps.legislature.ky.gov/law/kar/karpgs/OverviewofRegCycle.pdf · and chart showing the earliest possible effective date would be April 2020 https://apps.legislature.ky.gov/law/kar/karpgs/EffectiveDates.pdf . · So, I can also let you all know once that process is complete. Thanks! Best, Sarah From: Levy, Sarah (CPE) Sent: Friday, October 18, 2019 10:44 AM To: s-sara at lists.onenet.net Subject: RE: State Appeal Policies Hello! As I shared at the RSC meeting yesterday, regarding our proposed amendment to add appeals process to our SARA regulation 13 KAR 4:010: · Here is link showing it was on agenda Oct 8 for our Council's Executive Committee Meeting http://cpe.ky.gov/aboutus/agendas/exec_committee/agenda-100819.pdf · Next step is it will be on agenda for our Council Meeting Oct 30-31 (the Board book will be posted closer to time here http://cpe.ky.gov/aboutus/cpemeetings.html ) o If at that meeting the Council votes for us to move forward with filing the proposed amended regulation with the Kentucky Legislative Research Commission (LRC)'s Administrative Regulation Review Subcommittee (ARRS) by November 15, § then once LRC updates its webpage, I will share link with this group re: the proposed amended regulation, with cite to the appeals section specifically. · At that point, it goes through at least 4 month process before it could be effective. o Here is visual of that process: https://apps.legislature.ky.gov/law/kar/karpgs/OverviewofRegCycle.pdf o and chart showing the earliest possible effective date would be April 2020 https://apps.legislature.ky.gov/law/kar/karpgs/EffectiveDates.pdf . o So, I can also let you all know once that process is complete. Thanks! Best, Sarah Levy, J.D. Executive Director, Postsecondary Licensing Kentucky Council on Postsecondary Education 1024 Capital Center Drive, Suite 320 Frankfort, KY 40601 Phone: (502) 892-3034 Fax: (502) 573-1535 Email: sarah.levy at ky.gov This message may contain sensitive or confidential student and/or academic information and is for the exclusive use of the intended recipient(s). If you have received this communication in error, please return it to the sender indicating that you received it by mistake and delete the email. From: S-SARA > On Behalf Of Foster, Kyle Sent: Friday, October 18, 2019 9:37 AM To: 's-sara at lists.onenet.net' > Subject: [S-SARA] State Appeal Policies **CAUTION** PDF attachments may contain links to malicious sites. Please contact the COT Service Desk ServiceCorrespondence at ky.gov for any assistance. ________________________________ Good morning, SREB-SARA colleagues. It was so nice seeing everyone again this week! I hope you all had safe travels home. Since one of our frequently-discussed topics seems to be the requirement for all SPEs to have an appeals procedure, I thought I would share Oklahoma's (attached PDF). I hope other states will reply to share their own policy/procedure for appeals so we can all get a better idea of how this looks across states. Have a great weekend! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From mdykes at ihl.state.ms.us Tue Oct 29 10:15:35 2019 From: mdykes at ihl.state.ms.us (Menia Dykes) Date: Tue, 29 Oct 2019 15:15:35 +0000 Subject: [S-SARA] State Appeal Policies In-Reply-To: References: Message-ID: Thank you Sarah. Thank you, Menia From: S-SARA On Behalf Of Levy, Sarah (CPE) Sent: Tuesday, October 29, 2019 9:29 AM To: 's-sara at lists.onenet.net' Subject: Re: [S-SARA] State Appeal Policies FYI - as update: Here is link to our agency's Board Book - the agenda item starts on page 27, and please see page 33 for the specific proposed language: http://cpe.ky.gov/aboutus/agendas/cpe_meetings/agenda-103119.pdf Again, * If at its Oct. 31 meeting the Council votes for us to move forward with filing the proposed amended regulation with the Kentucky Legislative Research Commission (LRC)'s Administrative Regulation Review Subcommittee (ARRS) by November 15, * then once LRC updates its webpage, I will share link with this group re: the proposed amended regulation, with cite to the appeals section specifically. * At that point, it goes through at least 4 month process before it could be effective. * Here is visual of that process: https://apps.legislature.ky.gov/law/kar/karpgs/OverviewofRegCycle.pdf * and chart showing the earliest possible effective date would be April 2020 https://apps.legislature.ky.gov/law/kar/karpgs/EffectiveDates.pdf . * So, I can also let you all know once that process is complete. Thanks! Best, Sarah From: Levy, Sarah (CPE) Sent: Friday, October 18, 2019 10:44 AM To: s-sara at lists.onenet.net Subject: RE: State Appeal Policies Hello! As I shared at the RSC meeting yesterday, regarding our proposed amendment to add appeals process to our SARA regulation 13 KAR 4:010: * Here is link showing it was on agenda Oct 8 for our Council's Executive Committee Meeting http://cpe.ky.gov/aboutus/agendas/exec_committee/agenda-100819.pdf * Next step is it will be on agenda for our Council Meeting Oct 30-31 (the Board book will be posted closer to time here http://cpe.ky.gov/aboutus/cpemeetings.html ) * If at that meeting the Council votes for us to move forward with filing the proposed amended regulation with the Kentucky Legislative Research Commission (LRC)'s Administrative Regulation Review Subcommittee (ARRS) by November 15, * then once LRC updates its webpage, I will share link with this group re: the proposed amended regulation, with cite to the appeals section specifically. * At that point, it goes through at least 4 month process before it could be effective. * Here is visual of that process: https://apps.legislature.ky.gov/law/kar/karpgs/OverviewofRegCycle.pdf * and chart showing the earliest possible effective date would be April 2020 https://apps.legislature.ky.gov/law/kar/karpgs/EffectiveDates.pdf . * So, I can also let you all know once that process is complete. Thanks! Best, Sarah Levy, J.D. Executive Director, Postsecondary Licensing Kentucky Council on Postsecondary Education 1024 Capital Center Drive, Suite 320 Frankfort, KY 40601 Phone: (502) 892-3034 Fax: (502) 573-1535 Email: sarah.levy at ky.gov This message may contain sensitive or confidential student and/or academic information and is for the exclusive use of the intended recipient(s). If you have received this communication in error, please return it to the sender indicating that you received it by mistake and delete the email. From: S-SARA > On Behalf Of Foster, Kyle Sent: Friday, October 18, 2019 9:37 AM To: 's-sara at lists.onenet.net' > Subject: [S-SARA] State Appeal Policies **CAUTION** PDF attachments may contain links to malicious sites. Please contact the COT Service Desk ServiceCorrespondence at ky.gov for any assistance. ________________________________ Good morning, SREB-SARA colleagues. It was so nice seeing everyone again this week! I hope you all had safe travels home. Since one of our frequently-discussed topics seems to be the requirement for all SPEs to have an appeals procedure, I thought I would share Oklahoma's (attached PDF). I hope other states will reply to share their own policy/procedure for appeals so we can all get a better idea of how this looks across states. Have a great weekend! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: From Sarah.Levy at ky.gov Tue Oct 29 10:50:46 2019 From: Sarah.Levy at ky.gov (Levy, Sarah (CPE)) Date: Tue, 29 Oct 2019 15:50:46 +0000 Subject: [S-SARA] SARA and HCM2 In-Reply-To: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> References: <29507d1d08244644b8a54c1489b690e6@osrhe.edu> Message-ID: Kyle, Sharing with the group: We have proposed amendment to our licensing regulation re: HCM to require institutions to notify us within 10 days of HCM placement and re: coverage for unearned tuition - you can see the full agenda item starts at page 41, and specifically the proposed language re: HCM is on page 58: http://cpe.ky.gov/aboutus/agendas/cpe_meetings/agenda-103119.pdf . * To clarify, this proposed amended licensing regulation 13 KAR 1:020 is a different regulation from our SARA regulation 13 KAR 4:010. * The next step in the process regarding this proposed amended licensing regulation is that it is on the agenda for the LRC's Administrative Regulation Review Subcommittee meeting on November 12 https://apps.legislature.ky.gov/CommitteeDocuments/3/12152/Tentative%20ARRS%20November%20Agenda.pdf . In addition, I have scheduled on my calendar to check the USDoE webpage re: HCM status as USDoE updates it quarterly, and that is also part my financial review that I do as part of our annual licensure renewal process. https://studentaid.ed.gov/sa/about/data-center/school/hcm * FYI - Here are two articles that provide a bit of history regarding two KY institutions that were on HCM2 and closed, and the USDoE's decision to start posting HCM status on its webpage beginning in 2015: o https://www.insidehighered.com/news/2015/03/26/education-dept-keeps-secret-names-colleges-found-be-risky-students-taxpayers o https://www.insidehighered.com/news/2015/03/30/education-department-will-release-list-colleges-found-be-risky-students-taxpayers o As note, one of the KY institutions, Mid-Continent University, had a federal financial responsibility score of 3.0 at the time it was placed on HCM2. Another thought: Is the institution you reference also on probation with its accreditor, or about to be? When an institution that we license is on probation with its accreditor, the institution must notify us and submit an application to us re: change in accreditation status, and we have option to issue a conditional license. With respect to SARA, we have not yet had an instance where we had a SARA institution placed on HCM2 (we didn't join SARA until 2016, after our two HCM2 institutions closed). But if we ever do, we would contact NC-SARA and SREB to make sure we were doing what needed to be done. Hope this helps! Best, Sarah Levy, J.D. Executive Director, Postsecondary Licensing Kentucky Council on Postsecondary Education 1024 Capital Center Drive, Suite 320 Frankfort, KY 40601 Phone: (502) 892-3034 Fax: (502) 573-1535 Email: sarah.levy at ky.gov This message may contain sensitive or confidential student and/or academic information and is for the exclusive use of the intended recipient(s). If you have received this communication in error, please return it to the sender indicating that you received it by mistake and delete the email. From: S-SARA On Behalf Of Foster, Kyle Sent: Monday, October 28, 2019 1:36 PM To: 's-sara at lists.onenet.net' Subject: [S-SARA] SARA and HCM2 Good afternoon, S-SARA colleagues. I hope this Monday is treating everyone well! I wanted to toss out a question to get everyone's perspectives and hopefully learning something new. Our office was cc'd on a letter today informing a SARA-participating institution that they have been placed on Heightened Cash Monitoring 2 (HCM2). The institution is set to renew in January 2020. Do your states have a procedure when you are notified that a school has been placed on HCM? If so, do you act immediately or wait for the renewal? Thanks! Kyle Kyle Foster Assistant Vice Chancellor for Academic Affairs Oklahoma State Regents for Higher Education 655 Research Parkway, Suite 200 | Oklahoma City, OK 73104 P: +1 405 225 9163 | F: +1 405 225 9300 | E: kfoster at osrhe.edu [OK_RegentHighEdu_4c_horz] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.jpg Type: image/jpeg Size: 9594 bytes Desc: image001.jpg URL: